TUPELO PUBLIC SCHOOL DISTRICT
#RFP1702 PEST CONTROL
To All Interested Bidders:
The Purchasing Department for the Board of Trustees of the Tupelo Public School District will receive sealed bids for pest control services until 10:00 A.M. on Tuesday March 21, 2017, at the Tupelo Public School District, Finance Office, 445 North Church Street, Tupelo, MS 38804. Bids received after stated time shall not be considered. Specifications are attached.
All bids must be mailed to TUPELO PUBLIC SCHOOL DISTRICT, ATTN: Julie Weaver, PO BOX 557, TUPELO, MS 38802-0557 or returned/delivered to 445 NORTH CHURCH STREET, TUPELO, MS 38804 with the following information on the sealed envelope:
"SEALED BID #RFP1702 PEST CONTROL SERVICES"
SUBMITTED BY (COMPANY BIDDING NAME)
This page must be completed and returned with all bid information. Bids will be opened and tabulated. Tupelo Public School Board will award bid at the next board meeting. Successful bidder will be notified in writing with instructions to proceed with service as indicated in bid specifications. A purchase order shall be issued for services.
We reserve the right to reject any or all bids submitted. Bids will be awarded as lowest and best bid as found to be in the best interest of the Tupelo Public School District. The District reserves the right to waive bid informalities, as it deems appropriate.
Firm Name: ______Tax ID#______
Address: ______Telephone______
City/State ______Zip ______FAX#______
TOTAL BID FROM PAGE 6 $______
Signature: ______
If further information is needed please contact Julie Weaver, Purchasing Agent, Tupelo Public School District, Tupelo, Mississippi. Telephone 662-841-8852.
Copy of permit included ______Y or N
Copy of license included______Y or N
List of chemicals and areas of use included ______Y or N
Explanation sheets of chemicals to be used ______Y or N
References included ______Y or N
Low bid may be refused if poor services and pest problems multiplied during last service with TPSD.
All bidders shall be aware of a trial or probationary period of the 1st three months. Unsolved pest problems could cause the contract to be terminated during this 3 month period, or during the year after three written notices of unresolved problems are sent by Kirk Kitchens. All pest problem calls by the district representative shall be answered promptly. We reserve the right to reject all bids submitted.
Sealed bid #RFP1702 PEST CONTROL cont. Page 2
Tupelo Public School District is now receiving sealed, written bids for PEST CONTROL for the 2017-2018 school year effective July 1, 2017 and continuing through June 30, 2018. Since this bid relates to “services” the school district may renew the contract yearly for up to two (2) additional years if the School Board desires to continue and the Pest Control Company is in agreement. Should a contract be renewed, a new purchase order shall be issued for each year after our School Board elects to proceed with services as specified in this bid. Cost will remain the same for each of the two years.
12 Month Pest Control Bid:
A. CAFETERIAS Estimate 14 sites (13 cafeterias, 1 Food Service Office)
Monthly Cost per Cafeteria $______ea. x 13 sites = $______
x12 Months = $______
Monthly Cost for Food Service Admin Office $______
x 12 months = $______
TOTAL COST FOR FOOD SERVICE $______
LICENSES AND PERMITS
In order to bid for Pest Control Services for the Tupelo Public School District, the bidder shall provide within the sealed bid his valid and current license, permit or appropriate document which permits his company to control pests in schools, homes, businesses and industries. These documents are obtained through the Mississippi Department of Agriculture and Commerce as provided in Ms Code 69-19-9.
INCLUDE within your sealed bid a list of the chemicals that will be used in the blanket sprayings of each building as well as the sprayings in each cafeteria and food preparation area. This list will be kept on file.
INCLUDE within your sealed bid at least three references, with contact person and telephone numbers. The references shall have used your services in the last five years.
The successful bidder shall provide a bond prior to spraying beginning, to insure the purchaser of services from failure of the bidder to fulfill bid obligations as indicated. Bond shall be in the amount of $10,000.
Also the successful bidder shall provide proof of insurance prior to spraying beginning, to protect the school district against negligent or careless acts. This insurance shall not be less than $100,000.
Sealed bid #RFP1702 PEST CONTROL cont. Page 3
12 Month Pest Control Bid:
B. SCHOOLS/OTHER SITES
SITES COST PER MONTH EXTENDED FOR 12 MO.
All buildings on sites are to be sprayed, including gyms and activity buildings, etc.
ECEC $ $
Carver School 4-6 $ $
Lawndale School 4-6 $ $
Milam School 4-6 $ $
Church St. School $ $
Lawhon School K-3 $ $
Joyner School K-3 $ $
Parkway School K-3 $ $
Pierce School K-3 $ $
Rankin School K-3 $ $
Thomas School K-3 $ $
Tupelo Middle School $ $
(TMS includes Civic Auditorium, gyms, baseball buildings across the street, etc.)
Tupelo High School (all buildings) $ $
(THS - all different buildings, all stadiums, concessions, gyms, etc.)
Entire Fillmore Building $ $
Includes warehouse area, storage, classrooms & offices, technology bldgs.
Administrative Office $ $
Maintenance Office $ $
Transportation Office/Building $ $
Hancock Leadership Center $ $
TOTAL COST FOR SCHOOL DISTR. $ $______
(This total does not include Food Service/Cafeterias) Transfer Amount above
to page 4, total for district.
Sealed bid #RFP1702 PEST CONTROL cont. Page 4
12 Month Pest Control Bid:
Total Bid Amount for Schools/Sites for a 12 month period $______
Amount above is calculated on page 3 of this bid. Amt. From Pg. 3
Total Cost for Food Service (Amount from Page 2) $______
Amt. From Pg. 2
Show this amount on Front Page of Bid: TOTAL BID AMOUNT $______
I, we, propose to provide service as specified in general instructions at the indicated amount. I, we, understand that a Company officer's signature is required, and unless this has been done, our "bid" may be considered incomplete.
I, we, the undersigned do hereby understand and accept the instructions and conditions under which this bid is being submitted. I also understand that any problems occurring in the past with services or chemicals may cause my bid to be rejected.
I have included all licenses and permits required and a list of chemicals and strength of chemicals to be used in each of the three areas indicated (schools, cafeterias, and food preparation areas). I agree to provide the bond and insurance documents required if I am the successful bidder.
I understand that I may be called for extra sprayings per month at any site in the event of a special problem occurring at a site. I recognize that some problems such as roaches, mice, fire ants inside or outside, and spiders will require prompt action to eliminate the problem area as quickly as possible. All schools will be checked and treated as soon as notified by the TPSD designated person. I understand that failure to respond and treat promptly may cause termination of my contract. (This bid does not include termites.)
______
Firm Name Written Authorized Signature Printed Signature
CONTACT PERSON______TELEPHONE #______
Vendor: Be sure you understand the types of sprays needed and the times different rooms are to be sprayed. Roaches appearing in our food areas will be an unacceptable situation in our district. Should pests be excessive in food areas we shall expect you to take immediate action to change sprays, do additional spraying, or if necessary discuss alternate methods. Problems in these areas will not be tolerated and could cause contract termination. Upon notification in writing of excessive, extreme problems, the vendor will have 30 days to show successful results or the contract may be terminated at the school district’s discretion. Failure to perform extra treatments in a timely manner when notified of a problem by the designated district maintenance director will be grounds for termination of contract.
Sealed bid #RFP1702 PEST CONTROL cont. Page 5
Specifications and Requirements:
1. WITHOUT EXCEPTION, ALL BIDDERS AGREE TO SEEK OUT THE SOURCE OF ANY INDICATED INFESTATION AND SPRAY/TREAT ACCORDINGLY. FAILURE TO SEEK SOURCE OF INSECTS WOULD RESULT IN A GREATER POPULATION AND WOULD NOT BE IN KEEPING WITH THE NATURE OF THIS BID FOR PEST CONTROL.
2. Regular monthly service will be provided for the control of roaches, water bugs, wasps, bees, and ants (inside and outside), silverfish, fleas, spiders, and other insects (except termites); rats, mice and snakes in ALL locations. A complete list of sites by name is included in this bid. Bidders may wish to view sites before bidding.
3. Treatment should be made after 2:30 p.m. on a regular monthly schedule with follow-up treatment upon request and in addition to regular treatments at no additional charge if insects appear during the month.
4. Awarded vendor will be emailed for any call backs issues. TPSD is requiring an email confirmation of receipt of call back issue(s). ALL call back issues will be addressed within 24 hours with confirmation of service addressing the call back issue.
5. All buildings at each location, schools and cafeterias, are to be treated at the same time at each site in order to exterminate rather than relocate all pest.
6. Invoices must be signed by school district personnel of each school. School buildings and cafeterias should be invoiced separately. Therefore each building shall require two invoices each time sprayed. These will then be sent to accounts payable for payment to be issued. Please send a blanket statement at the end of each month in addition to copies of spraying tickets.
7. SPRAYING SHALL OCCUR EACH AND EVERY MONTH WITH BILLING FOR THAT MONTH; NO EXCEPTIONS OR BACK DATING WILL BE PERMITTED. NO BUILDING SHOULD BE SPRAYED TWICE IN THE SAME MONTH TO MAKE UP FOR A MONTH SKIPPED, BUT AREAS COULD BE SPRAYED OTHER TIMES IN ONE MONTH WITH NO CHARGES IN THE EVENT OF FOLLOW-UP SPOT SPRAYINGS.
8. The CHEMICALS used in pest control services shall conform to the federal, state and local ordinances and laws. Rodenticides shall be used with all due precaution to avoid accidents to humans, domestic animals and pets. Special care shall be exercised in the use of liquid insecticides in areas having asphaitic, mastic, or linoleum floor surfaces. All pest control work shall be performed in a safe manner and in accordance with the most modern, effective scientific pest control procedures, with safety of children in mind.
9. When spraying cafeterias, extreme caution and all regulations regarding spraying in a food preparation environment shall be followed. A pesticide approved for use in food preparation areas shall be used.
Sealed bid #RFP1702 PEST CONTROL cont. Page 6
GUARANTEE: Each bidder, by presenting a bid under these specifications, binds himself to an agreement to control all pests as indicated above. Should it be discovered after a 2 month period that pests are present in abundance and are not being controlled, the bidder agrees to change chemicals or to make other attempts to control pest population. Should these measures prove ineffective, the school district shall have the right to terminate said contract and use the next "lowest and best" bidder as was determined at the time of the bid opening.
**The district will not tolerate problems with excessive pests in our schools and cafeterias. **
Schools/Locations Food Service Department
Carver School (all buildings) Carver Cafeteria
Lawndale School Lawndale Cafeteria
ECEC ECEC Cafeteria
Milam School Milam Cafeteria
Lawhon School Lawhon Cafeteria
Joyner School Joyner Cafeteria
Church School Church Cafeteria
Parkway School Parkway Cafeteria
Pierce St. School Pierce St. Cafeteria
Rankin School Rankin Cafeteria
Thomas St. School Thomas St. Cafeteria
Tupelo Middle School (all bldgs &gyms Tupelo Middle School Cafeteria
Civic Auditorium & baseball complex) Tupelo High School Cafeteria
Tupelo High School (all buildings) Food Service Admin
All Athletic buildings
(concession – ticket booth - bathrooms etc)
Fillmore Center
Technology Bldg
Warehouse
Administrative Office (Green St.)
Maintenance Operations Office and Building
Transportation Department all areas (4354 Jeff Homan Blvd.)
Hancock Leadership Center (Briar Ridge Road)
Summer Services shall include blanket spraying all rooms, closets, etc. while schools are not in session in the month of JULY as indicated in the bid.
All rooms including closets, storage rooms, gyms, offices, and classrooms (BLANKET SPRAYING) at each site are to be treated BETWEEN JULY 1, 2017, AND JULY 31, 2018.
Vendor shall arrange with each location to spray the entire school in the month of July by talking to the principal to obtain permission and an appropriate time. This spraying shall also be coordinated with the food service director at 840-1857 due to summer feeding at some sites so that building and cafeteria eating area and kitchen may be sprayed with buildings.
Other than July spraying, monthly spraying will include but not be limited to halls, closets, lounges, offices, media centers (if children are not present), restrooms, cafeterias and storage areas, all areas except classrooms. Classrooms will not be sprayed monthly after the blanket spray-ing occurs unless a problem arises in that area. Other areas may be included in this list if the school and the pest control manager agree that the area will cause problems and needs to be included monthly. Schools will contact the Maintenance department to contact pest control. Outside inspection & appropriate treatment for fire ants will occur in active times for ants and when notified of a problem at a site.