2017-2018 ALL-STAR PACKET
Bowling Green115 Chester Court
Bowling Green, KY 42103
270-842-9222 / Hendersonville
330 Rockland Road
Hendersonville, TN 37075
615-447-3299 / Mt. Juliet
5510 E. Division Street
Mt. Juliet, TN 37122
615-543-1909
Welcome to the CheerVille Athletics family! We are so excited that you have decided to join us for the 2017-2018 competition season. We take pride in not only training our athletes to become great cheerleaders, but also teaching and instilling life skills that they will carry with them forever. Your athlete will learn time management skills, gain a new sense of pride, respect, discipline, passion, hard work, and overall responsibility. We look forward to a successful season with your family.
Tryouts and Team Selections
Our tryouts for the 2017-2018 teams will be held on:
(ages as of August 31, 2017)
Thursday - May 11th in Bowling Green, KY
5-7 pm ages 5-11
7-9 pm ages 12 & up
Friday - May 12th in Mt. Juliet, TN
5-7 pm ages 5-11
7-9 pm ages 12 & up
Saturday - May 13th in Hendersonville, TN
10 am -12 pm ages 4-8
1-3 pm Junior ages 9-11
4-6 pm ages 12 & up
Please visit our website for times and other information.
www.cheerville.com
Team selections will be announced via our website no later than Monday May15th.
Anniversary Fees
An annual registration fee of $30.00 is paid upon registration with CheerVille or 12 months from the date you registered if you are a returning member. If you recently joined CheerVille you will not be charged that fee until one year from the last time you paid it.
Fees
Your monthly tuition and all-star fees will be charged on the 1st of each month. Your monthly fee includes all of the fees associated with competition registration, USASF membership, choreography, music, practice wear, coach travel, and more.
Each athlete will receive the following pro shop items included with their tuition:
program shirt
program sports bra and spanks
practice bow
MONTHLY INSTALLMENTS
Green Levels 1-4
Pay in full $2,790
OR $245 a month
Blue Levels 1-4
Pay in full $2,790
OR $245 a month
Level 5 non-Worlds team
Pay in full $650
OR three installments of $250, $200, $200
Level 5 Worlds team*
Pay in full $3,390
OR $295 a month
*Fees for the Level 5 Worlds team include Worlds registration fees (not airfare). If a partial or full paid bid to the USASF Cheerleading Worlds is received, then the unused Worlds fees will be refunded back to your account in April 2018.
A non-refundable deposit is due on May 18th to secure your spot on the team your athlete was selected for. The next payment will be due on June 1st, and continuing on the first of each month through April 1st, 2018. You are REQUIRED to enter valid autopay information when you set up your account with CheerVille through the Parent Portal on our website (www.cheerville.com). If you do not want to provide us autopay information, then you will need to pay for the entire year in full by June 1st. We offer a discount of $150 for paying your year in full. Payments can be made with check, cash, or charge card. There is a 3% processing fee applied when making a year-in-full payment via credit or debit card.
You will be emailed a statement on the 25th of every month as a reminder of your fees that will come out on the 1st. If your payment is declined, you will receive a phone call and be asked to pay by the 5th. If you do not, and your account is past due by the 10th of the month, you will receive a $10 late fee. If the account is not paid by the 15th, your athlete will be asked to sit out of practices until the balance has been caught up. If you know in advance that one of your payments may need to be paid a few days late, please email Michelle Rogers () and she can make a note of that without penalties. Staying ahead of the problem is always helpful! Communication is the key.
Double Competing/Crossing Over
On the tryout form you will be asked if you want your child to cross compete on a higher level team other than his or her age appropriate team. The fees to double compete are $650. This fee covers all the discounted competition fees for the season. You have the option to pay this in full, or make three payments of $250, $200, $200 on July 15th, August 15th, and September 15th, respectively.
Quitter’s Fee
CheerVille Athletics requires a huge commitment from each and every team member, their parents, and our coaches. To help ensure this level of dedication from everyone, we have implemented a fee charged to any athlete who quits his/her team after choreography camp. The amount of this fee is $500 and will be immediately applied to one’s account if they are to quit for any reason after June 1st. If your auto pay declines these fees, you will need to refer back to the policies you signed when setting up your account. Any fees left unpaid will be turned over to our attorney for collection through small claims court. You also agree in these policies to pay CheerVille’s attorney fees for this process. You will not be refunded any fees paid to CheerVille Athletics. You will also not receive practice wear or other attire if they have not come in at the time of removal.
Travel Fees
Travel fees are not included in your monthly payments. You will be responsible for paying hotel fees and possibly airfare for your athlete. It will be your responsibility to book your hotel rooms. We will have room blocks reserved and information sent out throughout the season. CheerVille staff and team parents will not be responsible for finding a way for your athlete to get to the competitions.
DO NOT MAKE PLANS TO LEAVE PRIOR TO FRIDAY FOR ANY TRAVEL COMPETITION. YOUR ATHLETE WILL BE REQUIRED TO PARTICIPATE AT PROGRAM PRACTICE ON TUESDAY, WEDNESDAY, OR THURSDAY THE WEEK PRIOR TO THE EVENT.
Uniforms
If you are a returning member of CheerVille Athletics from the 2017-2018 season, you should already have a uniform. If you are a returning athlete that needs a uniform in a new size, we will have a uniform swap on Wednesday, June 21st. More details for that will come at the parent meeting after tryouts.
If you are new to CheerVille you will need to purchase a uniform for the entire upcoming season. We will have uniform fittings the week of July 10th. The cost of a uniform is $425. The first payment of $212.50 will need to be made to the Pro Shop by July 14th. The second payment of $212.50 will need to be made in the Pro Shop by August 15th.
If you wish to purchase a used uniform, at a discounted cost, that sale will be held on July 12th in the Hendersonville location. These uniforms will not be held in advance for anyone. Payment is due in full at the time of purchase.
We will be sizing practice wear the week of May 22nd. If your athlete is unable to be sized this week, he/she will need to come in the following week to get fitted.
Other Items You Will Need To Purchase
One team shirt per team that you are a member of ($20 per shirt)
Competition make-up $35
Competition bow $38
Fundraisers
We offer multiple fundraising opportunities throughout the entire season to help offset some of the fees that are due during the season. If you choose to take advantage of the fundraisers, you will still need to keep your account current until the profits are applied. More information on fundraising opportunities will be emailed throughout the season.
Team Parent
Each team will have a team parent (Mom or Dad) that will be a huge help to their team! They will be your main source of contact throughout the year regarding team events, practice schedules, and most importantly athlete meet/pickup locations & times at competitions. We will provide them with the contact information you provided on the tryout form – please update us if any of your contact information changes. Please understand you must have an email address to receive information from our program.
Attendance Policies
We understand that some of our athletes may be ending other sports around our tryout time. If you have a conflict with practice times in the month of May, we will work with you to the best of our ability. Contact your coach immediately after being placed on the team if you have any conflicts. Starting in June you will need to free up your schedule for the regular practices for the remainder of the season. We realize that during the summer your athlete will be wanting to go on vacation and attend church camps. We ask that you give us those dates as soon as you are placed on the team and we will try to work with you. If we think your athlete will miss too many practices over the summer for them to be a benefit to the team, we may ask you to step down until your schedule frees up. There are no guarantees that there will still be a place for your athlete should you choose to come back once your schedule is cleared. We will only practice one night a week so I hope this helps with scheduling around cheer. We will always add a Tuesday, Wednesday, or Thursday night practice for the entire program the week of an event depending on which CheerVille Athletics location you attend. These are mandatory and will NOT be excused. If your athlete misses any practice two weeks prior to an event, they will be replaced on the team and removed from the program. No fees will be refunded if this should happen. Once September is here, all practices are mandatory unless excused by the coach.
Each location will have a fall break and spring break closing schedule:
Bowling Green Fall Break: October 1-7
Bowling Green Spring Break: April 3-5
Mt. Juliet Fall Break: October 8-14
Mt. Juliet Spring Break: March 11-17
Hendersonville Fall Break: October 8-14
Hendersonville Spring Break: March 25-31
If your school’s fall or spring breaks do not fall within these guidelines, you will not be excused to miss practice. Please do not make plans to go out of town outside of these dates.
Illness Policy
If your athlete is sick for any reason, you will need to seek approval from their coach to miss practice. The expectation is that your athlete will come to practice regardless.
Practices
We will begin offering UNLIMITED all-star tumble and specialty classes the week after tryouts. Teams will only practice one night per week. This practice will be two and a half hours long. In September, the upper level Junior and Senior teams will move their practice to Sundays. We made this change to allow athletes more time to participate in other school and extracurricular activities. We want our athletes to be the most well rounded individuals that they can be. This also helps eliminate athletes missing practices due to school ball games. Level 1 teams will only practice one night per week for two hours.
There is no jewelry allowed during any practice for the safety of the athletes. Each athlete is required to take an additional hour of tumbling throughout the week. We also offer jumps and stretch classes at no additional charge. These classes are included in your all-star tuition. We will offer at least two tumble classes for each level each week. We will always add a Tuesday, Wednesday, or Thursday night program practice the week before a competition.
Choreography and Skills Camps
We will have 2 days for stunts and pyramid choreography along with 2-3 days for routine choreography. These days will be scheduled in July and August.
Dead Weeks
CheerVille will be closed June 26th – July 9th in observance of summer dead weeks. This is the perfect time for you to schedule your vacations. The gym is closed for two weeks so you know you won’t miss anything! The gym will open back up July 10th.
2017-2018 Competition Dates
GREEN LEVELS 1-4
CV Showcase / Nashville / October 22 or 29JAMfest / Nashville / November 4
America’s Best / Gatlinburg, TN / December 2-4
CNO / Nashville / December 16-17
JAMfest Supers / Indianapolis, IN / January 26-28
JAMBash / Nashville / February 3
One Up / Nashville, TN / March 24
Athletic Championship / Destin, FL / April 6-8
**Summit / Orlando, FL / May
BLUE LEVELS 1-4
CV Showcase / Nashville / October 22 or 29NCA Classic / Nashville / November 19
UCA Classic / Sevierville, TN / December 2-4
CNO / Nashville / December 16-17
JAMfest Supers / Indianapolis, IN / January 26-28
JAMBash / Nashville / February 3
NCA Nationals / Dallas, TX / February 24-26
One Up / Nashville, TN / March 24
**Summit / Orlando, FL / May
LEVEL 5 non-Worlds team
CV Showcase / Nashville / October 22 or 29NCA Nashville / Nashville / November 19
CNO / Nashville / December 16-17
JAMfest Supers / Indianapolis, IN / January 26-28
JAMBash / Nashville / February 3
One Up / Nashville, TN / March 24
LEVEL 5 Worlds team
CV Showcase / Nashville / October 23NCA Nashville / Nashville / November 19
CNO / Nashville / December 16-17
JAMfest Supers / Indianapolis, IN / January 26-28
JAMBash / Nashville / February 3
Cheersport / Atlatna, GA / February 18-19
NCA Nationals / Dallas, TX / February 24-26
One Up / Nashville, TN / March 24
USASF Worlds / Orlando, FL / April
Hotel information will be sent throughout the summer. You may be required to book through specific room blocks to satisfy ‘stay-to-play’ requirements at certain competitions.