TRUSTEES, BOARD OF
HarvestChurch--Lockwood Campus
March 10, 2009
Members Present: Leonard Dailey (chair), Irv Haidle, Jay Forseth, Bob Conover, Don Smith and Superintendent Dale Erbele.
WHEREAS the Trustees have an official template titled “Articles of Incorporation” BE IT RESOLVED we again communicate to all local churches that this process needs to be followed, and BE IT FURTHER RESOLVED Leonard Dailey will mail a letter to all our local churches communicating such.
WHEREAS, the Trustees have received a request from Harvest Church regarding the Plentywood Church, BE IT RESOLVEDwe moved the transfer of title ownership and any adjoining funds of the Plentywood Church to Harvest Church with the stipulation if Plentywood Church no longer operates as a church it will revert back into the receivership of the Trustees of the Western Conference.
WHEREAS the Trustees received a request from BMCR regarding the camp property, and WHEREAS the Trustees believe we have serious liability concerns with the camp being under our umbrella, BE IT RESOLVED we moved to proceed forward in the transfer of the camp property to BMCR’s official 501-c3 with the stipulation that if BMCR ceases to exist as an evangelical Christian camp it would revert back into the receivership of the Trustees of the Western Conference. BE IT FURTHER RESOLVED that at Annual Conference 2009 all churches will be supplied with the necessary legal documentation so that a final decision may be voted upon.
WHEREAS we may pursue the same type of arrangement as above with Mt Carmel Camp, BE IT RESOLVED we recommendMt. Carmel pursue their own 501-c3 and take under advisement the potential this might take place at Mt. Carmel as well.
WHEREAS we have received requests for conference funds from the Board of Church Extension, BE IT RESOLVED, we distribute$25,000 to HarvestChurch for the work in Plentywood from the Williston Fund (pending special approval from the Council of Administration).
WHEREAS an oral offer for a lease on a North Dakota property with mineral rights has been made, BE IT RESOLVED we accept the offer and pursue a written lease with 1/3 of proceeds going to Mt. Carmel Camp, 1/3 to the North Central Conference, and 1/3 going to the Western Conference. Leonard Dailey will seek clarification regarding the annual proceeds from the lease.
WHEREAS we have received a request for a loan for Harvest Church/Plentywood Campus, BE IT RESOLVED we moved to approve a $89,000 loan ($64,000 from the Trustees Revolving Fund for five years, $25,000 from the Conference House Fund for four years) with the interest of $3,560 paid annually from the Board of Ministry conference budget. Jay Forseth will attach the necessary paperwork.
WHEREAS this Board is responsible for setting a 2010 Conference Budget, BE IT RESOLVED the budget remain as previously recommended in 2009 with no changes until we work out details for the paradigm shift with our new conference Superintendent.
WHEREAS we see the value of Dave Ramsey’s FinancialPeaceUniversity, BE IT RESOLVED we strongly recommend that each local church offer this excellent financial resource.
Respectfully Submitted,
Secretary Jay Forseth
LOAN AGREEMENT
Harvest Church/Plentywood Campus (1235 W. Wicks Lane, Billings, MT59105) promises to pay the Western Conference of the EvangelicalChurch (3021 6th Avenue North, Suite 201, Billings, MT59101) the sum of Eighty Nine Thousand Dollars ($89,000) plus 4% in annual interest ($3,560).
Interest on the above amount is due yearly on April 1 beginning in the year 2010.
There is no penalty for early payment of the loan and interest will cease being calculated upon receiving final payment.
The payback schedule is for two balloon payments according to the following:
$64,000 to the Western Conference Trustees Revolving Fund on
April 1, 2014 (a five year loan) and $25,000 to the Western
Conference House Fund on April 1, 2013 (a four year loan).
SIGNED,
Pastor ______Date______
Superintendent ______Date______
Church Trustee ______Date______
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