Meeting Notes
Triple P Working Group
November 26, 2015, 1:30 to 3:30 p.m.
Leeds, Grenville and Lanark District Health Unit, Lanark Room
Present: Claire Farella (Chair), Tanis Brown (Coordinator), Brent Dalgleish (CMHLG), Margaret Fancy (EKIOC), Gwendy Lapp (Community Outreach), Cindy Morrow (CAS), Jenny Vandermeer (Lanark), Kathy Spratt (Recorder)
Regrets: Shannon Brown (OEYC), Tawnya Boileau (School Health, LGLDHU), Robyn Bruce (DSLG), Esther Frost (CMHLG), Mark Heffernan (Brockville Police), Robyn Holmes (L&G Interval House), Anna Hudson (YMCA), Keith McPhee (EKIOC)
Guest: Jessica Deschamps, Kaitlin Patterson, Emily Castle
1.0 Welcome
· Claire did a roll call and welcomed all present. Introduced Emily Castle (Tanis’ L&G Triple P replacement)
2.0 Approval of Agenda
· Emily approved the agenda with no additions.
3.0 Approval of previous meeting notes of August 26, 2015
· August 26 meeting notes approved with no changes.
4.0 Business Arising
4.1 Action Item Review
· Claire will find research on “pay vs free” for Brent, when they were investigating a fee for online prenatal. Plan to keep on-line prenatal free for clients. Will not be investigating. Remove from notes.
· Tanis to forward the served and referral definitions to Jessica. Completed.
· Claire to email a Save the Date invitation to the practitioners’ managers. Completed.
· Gwendy to email a Save the Date invitation to practitioners. Completed.
· Jessica will present on the process for data collection. Completed.
· Jessica to email Claire the data summary. Completed.
5.0 Communication
5.1 Community Outreach update (attached to meeting notes)
· See Gwendy’s report on page 4.
· Teen Discussion Group in Gananoque on Tuesday, Dec 8, 6:00 to 8:00 p.m. Kim Marshall will be co-hosting with Gwendy.
6.0 Coordination of Service
6.1 Triple P Website
· Website funding - $ could come from our media budget. Usage can be tracked. Will receive quarterly activity reports.
· Currently have two years of funds remaining. Commitment would be for three years. Up to 43 agencies may potentially share the cost.
· Deadline is Dec 11.
· Team members present were in agreement to tentatively accept.
Action: Marg will determine name/agency of signee for website agreement.
6.2 Community Calendar
· OEYC has dates for 2016 cafés.
· Would like to populate the calendar with all agencies’ plans.
· Currently gaps – Nov to end of Mar
· Need to collaborate to remove gaps. Want to be able to provide population with help when they need it.
Action: Tanis will communicate program planning needs with DSLG.
Action: Brent will connect with Esther on CMHLG plans.
6.3 Data Collection
· Jessica handed out data collection tool and data dictionary.
· Shannon has already provided Jessica with feedback on data collection tools.
· Discussed standard vs. non-standard Triple P. Data dictionary available to define the difference. Tanis suggested structured vs. non-structured. Need to determine terminology.
· This tool would go to every practitioner, possibly at their next meeting scheduled on Dec 1. Jessica suggested a pilot for Jan to Mar, with launch on April 1.
· Jessica had requested practical examples to include. Would like more to share with practitioners.
· Need to decide upon the data collection process. After practitioner has filled out their form, does each agency collect their practitioners’ tools or would practitioners submit their data themselves. Jessica suggested on-line submission of practitioner data through Survey Monkey.
Action: Jessica will confirm her availability to attend the Dec 1 Practitioner’s meeting.
Action: Claire will request practical examples of referrals at the next L&G Geo team meeting.
Action: Claire will send out email to agency managers to encourage attendance at the next practitioners’ meeting.
Action: Jessica will forward a survey monkey link and excel spreadsheet prior to Dec 1 meeting.
6.4 Tanis’ LOA
· Emily Castle will replace Tanis while she is on maternity LOA. Claire thanked Tanis for her efforts.
6.5 Review of Terms of Reference & Chair
· Completed review and approved revised Terms of Reference.
· It was decided that Claire will continue in the roll of Chair.
7.0 Next Meeting Date & Adjournment
· The meeting adjourned at 3:20.
· Meetings are scheduled to occur on the fourth Thursday of each month from 1:30 – 3:30 p.m. in the Health Unit Lanark room.
· The next meeting will be on Thursday, January 28.
Report submitted by Gwendy Lapp, Community Outreach – November 26, 2015
Opportunities:¢ Awareness
· OEYC, Athens – building awareness of Triple P community supports with 8 parents/caregivers in attendance; provided Toilet Training strategies with one parent
· OYEC, Elgin – bringing Triple P awareness with 8 parent/caregivers; provided support to 2 parents on bedtime routines; supported one parent on “sharing”
· OEYC, Cardinal – provided general awareness of Triple P and the website with 2 parents; toilet training tips with another parent
· Benson Public School, Cardinal – following up with Heidi, VP, around Triple P supports available for her parenting community
· Connect Youth, Prescott – furthering awareness with ED of Triple P supports available for teen moms
· Meeting with Pat, Triple P Community Outreach Worker – collaborating with Eastern Ontario on a workshop submission for Canadian Educators Conference on Mental Health
¢ Delivery
· meeting client and Kindergarten teacher at Vanier Public School for Triple P support on behaviour at school
· supporting 3 clients, including referrals to CMH and Café nights
· supporting Practitioner for upcoming accreditation
· mini-case conference with Catherine Stuart (UCDSB Special Services Counselor), Kindergarten teacher and client at South Branch PS, Kemptville on topic of toilet training; discussing shared strategies for classroom and home
¢ Partnerships
· Steven de Groot training, Smiths Falls – opportunity to gain further strategies around strength-based approach with parents, additional questions to ask, and how to approach resistance
· Youth Service Providers meeting – continuing to work through Community Grant that includes a parenting focus
· EKIOC – informal invite from Tom Jordan, CDSBEO Superintendent, to present Triple P at Principals Regional meeting in January; suggestion to submit a Triple P presentation together with EOHU for upcoming national teacher’s convention in Ottawa (Canadian Educators Conference on Mental Health)
· Best Start meeting
· Nathalie Daoust, Regional Education Officer with Min of Ed for our area; discussed how Triple P strategies transfer into the classroom and how a teacher can refer a parent; supportive of the strengths-based approach to build parents’ competencies; considering a further discussion to include her counterparts in the Regional Office
Triple P Working Group Meeting Minutes – November 26, 2015 2