DJH/avt

26 January 2016

Dear Parent(s) / Carer(s)

Trip No: 4556 - Optional Residential Overseas Trip During Term Time

Geography Fieldtrip to the Netherlands from 23rd – 26th September 2016 – Year 11 Geography Students (currently Year 10) (Letter 1)

The Geography Department has organised a fieldtrip to the Netherlands between 23rd until 26th September 2016. The trip aims to enhance the fieldwork skills learnt in lessons and to enrich the learning of students by demonstrating geography in action in a real life situation. The trip will involve students collecting data on both human and physical geography topics. They will study both the coastal processes affecting a stretch of coastline and the settlement development of Amsterdam.

The cost of the trip is £274.30 which covers coach and ferry travel, full board accommodation for three nights, entrance fees and insurance. Further details of the activities during the trip are below:

Day1: Depart from school on Friday afternoon and travel by coach to the Netherlands. Following late arrival students will go straight to bed.

Day 2: The morning will be spent at the coast collecting fieldwork data in the Wasenaar sand dunes. In the afternoon we will travel to Amsterdam where students will enjoy a canal boat ride, touring the famous landmarks of the city. It is also here they will carry out some human based fieldwork.

Day 3: The morning will be spent cycling in the Hoge Veluwe National Park and the afternoon at a Clara Maria cheese and clog factory. In the evening students will visit the local bowling alley.

Day 4: An early departure with a stop off at Bruges, Belgium on route to school. Approximate arrival back at school will be 19.30.

If your child is interested in participating in the trip, we ask that a deposit of £100.00 is paid by Thursday 11th February 2016. Please be aware that due to changes in the exchange rate value of the Euro currency the final cost of the trip may vary slightly to this price originally stated. Please see the payment plan for the cost of the trip below:

Deadline / Amount
11/02/2016 / £100.00
26/05/2016 / £174.30

As this trip is overseas, all pupils will need their own up-to-date passport[1] and EHIC Card (www.ehic.org.uk). We will also require a copy of their current passport and would ask you to complete the Medical Consent Form either by following this link or completing and returning the attached form.

If you would like your child to go on this optional trip you are invited to make a voluntary contribution of £274.30 which will cover the cost of this visit. We must inform you that as the school could not bear the cost of the visit, the visit will not take place unless parents who are able to pay are willing to contribute. If you are unable to contribute, you are invited to contact the school Bursar.

Please complete the consent and payment form on our website by following this link or return the slip attached to this letter indicating your preferred method of payment. Please note that all trips will be allocated on a first-come, first-serve basis, places will not be confirmed until your payment is received, therefore we recommend that you respond as soon as possible. All cancellations must be provided in writing to the Finance Office. You will be liable for all costs incurred by the school up to the point of cancellation.

Please be aware that the school reserve the right to refuse a place on this trip for any pupil whose attendance falls below the acceptable level and/or their behaviour has been a cause for concern. In line with our School Trips Policy, if there is a need to contact your child while they are out of school, please phone Mrs Sally Pringle on 07938 225451 or Mr Oliver Price on 07925019743.

Yours faithfully

Mr D Hales

Teacher of Geography /

Mrs S Pringle

Bursar

Encl.

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Reply Slip

Trip No: 4556 - Optional Residential Overseas Trip During Term Time

Geography Fieldtrip to the Netherlands from 23rd – 26th September 2016 – Year 11 Geography Students (currently Year 10) (Letter 1) (DJH)

If you wish to complete this reply slip electronically, then please complete the consent and payment form on our website by following this link

Pupil’s Name:

/

Form:

I agree to my child taking part in the above mentioned visit and to their participation in the activities to be undertaken during the day. I support the need for obedience and responsible behaviour on their part.

Declaration

To the best of my knowledge, my child is not suffering from any medical condition that makes them unfit to participate in this visit. I agree to my child receiving medical treatment as considered necessary by the medical authorities present.

Medical conditions that we should be aware of:

Please provide us with two emergency contact phone numbers:

Daytime:

/

Mobile:

Payment Method – Voluntary Contribution £100.00 (Deposit)

¨ Wise Pay (via Internet) 1
Preferred payment method /

¨ Cheque 2

Cheques payable to The John Warner School /

¨ Cash 2

1 If Wise Pay is showing that the trip is full, please contact the Finance department in the first instance. If you wish to pay by Debit or Credit card directly rather than through Wise Pay, then please contact the Finance Department.

2 If paying by cash or cheque, please put your payment in an envelope which should be labelled with the name of the trip, your child’s name, form and the amount enclosed. We would appreciate your cooperation by requesting that your child places the response slip in the trips box, which is located at Student Services.

All outstanding payments must be with the school at least three weeks prior to the start date of the trip

Signed:

/

Date:

Parent / Carer

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[1] Some countries have an immigration requirement for a passport to remain valid for a minimum period (usually at least six months) beyond the date of entry to the country. Therefore please can you ensure your passport is in good condition and valid for at least 6 months at the date of your return. This is a requirement of the country concerned, not the UK Passport Service. Any questions should be addressed to their Consulate or Embassy.