Hover Ridge Board of Directors Meeting
Longmont Senior Center
910 Longs Peak Avenue
May 16, 2018 6:30 p.m.

Quorum: Board Members present: Kathleen Graham, Pres.; Evan Manee, VP; Lynn Karlin, Treas.; Louise Johnson, Sec.; Lydia Folger, Judy Fritz, Velia Wilder, and Risa Booze Absent—Ron Vogel

Trio Property Management: Al Orendorff present

Homeowners Present: Margaret Kauder, Brenda Elmore, Kay Schrag, Glenda Buzbee, and Becky Schwendeman

Call to Order by President Kathleen Graham at 6:30 p.m.

Approval of Minutes: Lynn moved to approve the April 18, 2018 minutes. Lydia seconded the motion. Passed

Manager’s Report: Al reported on the fencing bids for our section of perimeter fencing that was blown down in the recent wind storm. GTL’s bid was for $13,366, which also included the debris removal. Exterior Solutions’ bid was $14,269, without debris removal. Risa moved to accept the GTL bid of $13,366 and Lynn seconded the motion. Passed

Al also reported on the concrete bids. If the concrete jobs were to be done individually, the cost would be $21,613. If all jobs were to be done at once, thereby having to mobilize a concrete crew only one time, the cost would be $7,587. Evan moved to do the concrete work needed at the same time to keep the cost to the $7,587 bid. Judy seconded the motion. Passed.

Al mentioned that he turned the sprinklers off for now due to the excessive rain. The Ash trees have been treated for Ash Borer, and trees are protected for this year. **Swingle has treated the lawn once with pre-emergence pellets and will treat for the second time next week.

Financial Reports: One CD (of the eight CDs the HOA has) was just rolled over. There are four new CDs of $50,000 each, and each of the other CDs held previously will be added to until they reach the same amount. The CDs will continue to be at 1st Bank of Longmont to accrue interest, which is adjusted up and down according to present interest rates. Having CDs due every few months will give us flexibility of access, if monies are needed for emergencies.

Covenant Violations: Parking issues are being discussed and clarified. Board members are being asked to reread the parking policies and get any comments they have to the President, Kathleen Graham.

Unfinished Business:

  1. Pre-emergent treatment **See Manager’s Report
  2. New Billing System Al reported that he has sent an e-mail to all homeowners about

on-line payments. He will sent another reminder to those who have not signed up yet.

  1. Landscaping Refurbishment Risa, who is working on our grant through the NGLA, reported that she sent out for bids to multiple contractors during May 2 through 12. She got 3 responses out of 12. The bids are for tree removal, tree planting, and shrubbery planting. The city will review the bids and choose the contractor for us.
  2. Sub-Committee 2019 Budget report President Kathleen Graham asked the board to do another reading of the report and to e-mail any recommendations to her by May 25.
  3. Neighborhood Welcome Packets Lydia is still working on the flyers, and she will run the design and information used in the flyers by the Board for approval before finalizing the flyers.
  4. Neighborhood Lending Library Location TheBoard discussed various places for its location so it does not interfere with grass mowing or snow removal. The gazebo and gazebo garden were mentioned. The Board was asked to look around the community and then send their ideas to Kathleen.
  5. 4th Friday of the month Summer Get-togethers at the Gazebo There is a picnic BBQ and 20 year community celebration at the gazebo scheduled for June 22. No one has stepped up yet to organize the get-togethers for July, August and September. Any homeowner who wants to take this on can let the Board know.
  6. House Painting has been postponed until the expenses from fence rebuilding and concrete work have been evaluated.
  7. Trees and Bushes near 901 These high wind casualties have been removed and cleaned up.

New Business:

  1. Parking Rules and Regulationsare being reviewed by the Board.

Additions: Meeting minutes and other business: Evan suggested when sending e-mails that the sender enter RESPOND or URGENT in the heading to alert the Board members to attend more rapidly to notifications, draft minutes, requests, problems or any other important issues that need immediate attention. This would help us to wade through the multitude of e-mails and attend to the most important issues first. The approved minutes will be posted at the gazebo, and the minutes will be posted to the HOA website in a timely manner.

Forum: Owner opportunity to briefly address the Board generally before adjournment.

A homeowner brought up that our road is private and not a thoroughfare, as many residents walk their dogs in the street, although the homeowner noted that it had been better lately. The issue of rain water running down a slope toward a patio causes problems. Al will check on this.

Meeting Adjourned: 8:23 p.m.

The next regular meeting will be June 20, 2018.