Trinity Western University Student Association
AGM Budget 2015-2016
Trinity Western University Student Association
2015-2016 Annual General Meeting
September 29, 2015
Composer
Samuel Park
Table of Contents
Opening Letter 3
Administration Budget Proposal 4
Communications Budget Proposal 7
Faculty Department Budget Proposal 10
Events Budget Proposal 19
Special Initiatives Fund Budget 22
Proposals Fund Budget 23
Operations and Services 24
Pillar Budget Proposal 26
Mars’ Hill Budget Proposal 30
Annual General Meeting Budget 33
Opening Letter
For the 2015-2016 School Year
Proposed by Samuel Park
Vice President of Finance
Trinity Western University,
I have the privilege of being your Vice President of Finance this year and forming what I hope, is a student association budget that aims to serve the student body in the most effective and transparent way possible. I believe that money can be a blessing from God, and a venue in which we can glorify Him and serve him which is why I am super excited to see what God is going to do on our campus this upcoming year. I am a strong believer that “work becomes worship when you dedicate it to God and perform it with an awareness of his presence.” With that being said, I want this campus to be a campus where we can glorify and honor God in all that we do and do the very best of whatever we are doing in order to worship Him.
The AGM is used as a guideline in our expenditures as TWUSA, Mars Hill, and Pillar throughout the year. This year we did our very best to forecast what our expenditures will look like and this document is the result of that. We found that taking a conservative approach was the best option and also budgeting for possible revenue was an exciting new thing that we are hoping to try this year. I am fully confident in my team, and the people that were involved in creating this budget. We have put in a lot of prayer for financial discernment and I hope that this year we are able to use the student association budget to foster a positive community, offer up services, and advocate for the students.
Samuel Park
TWUSA Vice President of Finance
Administration Budget Proposal
For the 2015-2016 School Year
Proposed by Rebecca Goertzen
Executive Director of Internal Relations
Motion
I move that the Trinity Western University Student Association allocate $77,560.00 for Administrative purposes for the 2015-2016 school year.
Objectives
Outside of the budgeted amounts for leadership grants that follows in line with our bylaws, the Administrative Budget supplies the bulk of services the Association offers, including printing and our coffee bar. The goal of the administration budget is to adequately plan for the cost of providing services to the student body on a daily basis, including improvements and maintenance of the office space as a service in its self.
Expenses
Student Leadership Grants / $59,900.00Executive / $32,000.00
Elected Reps / $16,100.00
Appointed Positions / $11,800.00
Special Events / $1500.00
Spring Retreat / $1,500.00
Office Service / $12,600.00
Printer paper / $1,400.00
Printer Rental (including toner) / $5,800.00
Stationary and Supplies / $600.00
Coffee Bar Supplies / $4,800.00
Office Improvements / $3,000.00
Office Improvements / $3,000.00
Office Miscellaneous / $500
Misc. / $500.00
Subtotal / $77,560.00
Total / $77,560.00
Rationale
Leadership Grants
As a part of a Student Council Member’s learning experience a leadership grant is received to help them further their educational endeavor at Trinity Western University. The specific portion for each leadership role is defined within the Association bylaws.
Special Events
The spring retreat is an essential part of creating unity throughout council. The spring retreat is both a time to rejuvenate and connect as a council. This practice is typical of all leadership groups at TWU.
Copy work and Printer Rental
The copy work and printer rental sections pay for paper and our printer rental including ink, respectively. This is an important part of our services to the student population and is the most significant draw to our office space.
Stationary and Supplies
This section helps the office stay functional as an office. It includes items like staplers, hole punches and tape that essential. This is a prediction of running costs, maintenance and any necessary replacement of current services.
Coffee Bar Supplies
This budget supplies our free coffee, tea, and hot chocolate service. This is the main draw of students to the TWUSA office. The improvement in quality of coffee and office atmosphere has caused a greater demand for this service in the past year.
Office Improvements
This budget is a continuation of office improvement that have already begun. The goal for this current year is to repaint the beige walls of the office, stain the coffee bar, recover the window seats and more. We’ve already bought new furniture for the office and that has changed the office atmosphere greatly.
Miscellaneous
This budget acts as a buffer for any unforeseen administrative expenses. This includes broken windows, replacement of computers and new equipment. Hopefully in the coming years this will not be included in the budget to increase the accountability of the administration budget.
Communications Budget Proposal
For the 2015-2016 School Year
Proposed by Tara Gorman
Vice President of Student Relations
Motion
I move that the Trinity Western University Student Association allocate $4,768.40 to the Communications Department Budget for the 2015-2016 school year.
Objectives
The Communications Department is largely responsible for advertising and connecting with students about TWUSA’s services, events, partnership opportunities, and overall vision for the year. The allocations of these funds are for the purpose of fostering interest in TWUSA’s vision to create an informed and involved student body. This will be achieved by advertising, surveys, clothing, and partnership with other entities on campus.
Expenses
Student Relations Expenses / $3792.90Open Mic Nights / $800.00
Surveys / $44.80
Advertising/Marketing / $150.00
We Are Clothing Line (sweaters and toques) / $2,500.00
Window Decal / $48.10
Communications Expenses / $389.38
Printing / $250.00
Business Cards / $139.38
O-Day/Fall Work Day Expenses / $520.59
Equipment Upgrades / $303.53
Equipment Upgrades / $303.53
Subtotal / $4,756.40
Total / $4,756.40
Open Mic Nights
There will be a total of four Open Mic Nights planned for the upcoming year. Open Mic Nights serve as a creative platform, accessible by any student who wishes to express themselves creativity through music, poetry, comedy, and story-telling. The financial cost is to cover prizes, drinks, snacks as well as any required decorations. The hope that adding more incentives allow for the Open Mic Night to become a marquee social event during the school year.
Yearly Expenses
In communications, there are certain yearly costs that must be allocated in order for the department to properly fulfill its purpose. This includes the purchase of an account of Adobe Creative Cloud so that the department can produce high quality content for students, business cards so that students can contact key TWUSA members, and printing costs for event advertising over both semesters.
Events
TWUSA’s presence on Orientation Day is essential as it allows TWUSA members to meet and introduce themselves to incoming students- these costs include the purchase of candy, buttons, and prizes. Traditionally, TWUSA sponsors the purchase of TimBits in support of Fall Work Day, which is a school-wide event that focuses on serving others, this is a small way in which TWUSA can support those who serve on this day
O-DAY= $288.47
Fall Work Day= $232.12
We Are Vision
The We Are vision was started by TWUSA last year. This year’s council has decided to carry on this vision and to take it to greater heights- meaning that to truly get students on board with this vision, TWUSA needs to engrain the logo and its meaning with logo placement.
Printing
The major cost for the Communications department goes to printing. Printing posters and using paper as a method of getting the word out is a key aspect of our department. Through the library and IT, most of our printing would happen locally with a discounted cost.
Surveys
Student surveys are for the purpose of gathering student opinions and needs as tangible data that TWUSA can assess and analyze. The purchase of prizes, such as starbucks gift-cards, is an incentive for students to participate in these surveys.
We Are Clothing Brand
The We Are Clothing Brand is another way in which to unify the student body under the We Are vision. We plan to make relevant and fashionable clothing for the student body.
Faculty Department Budget Proposal
For the 2015-2016 School Year
Proposed by Joshua Bustard
Vice President of Academic Relations
Motion
I move that the Trinity Western University Student Association allocate $6,942.00 to the Faculty Department for the 2015-2016 school year.
Objectives
The Faculty Department funding provides financial resources for each faculty representative to meet the need of their respective faculties. The funding will go towards both academic and social events that will promote community and unity within each department and their respective faculties. These events provide opportunities for the representatives to be advocates in their departments while being intentional in seeking out relationships with their fellow students and displaying servant leadership.
Expenses
Business RepAlumni Cafe / $110.00
Christmas Skate / $240.00
Lets Talk Business / $0.00
Department Olympics / $300.00
End of the year BBQ / $200.00
Total / $850.00
Education Rep
Ice Cream Social / $100.00
Annual Christmas Party / $200.00
Teacher Panel Q&A / $100.00
Backpack to Briefcase / $150.00
Department Olympics / $100.00
Year End BBQ / $150.00
Total / $800.00
Human Kinetics Rep
Friendly Goalball Tournament / $150.00
Physio Session / $100.00
Department Olympics / $200.00
Annual HKIN Dodgeball Tournament / $300.00
Total / $750.00
NATS Rep
Ice Cream Social / $146.00
Movie Night / $150.00
Missionary Doctor / $50.00
Fun Event / $100.00
Faith and Science Week / $300.00
Pre-Med / $100.00
Department Olympics / $100.00
Total / $946.00
Nursing Rep
Nursing Christmas Banquet / $500.00
Ice Cream Social / $80.00
Coffee House Study Session / $150.00
Mercy Ships Volunteer Speaker / $100.00
Bon-Fire / $200.00
Pre-Med / $100.00
Total / $1,130.00
SAMC Rep
Whine and Cheese Event / $175.00
SAMC Movie Night (with CSA) / $101.00
SAMC Game Night in TWUSA / $105.00
SAMC Instagram Contests (First and Second Semester) / $90.00
SAMC Olympics / $295.00
Department Olympics / $100.00
Backpacks to Briefcase / $100.00
Total / $866.00
Humanities Rep
Welcome Back Party / $200.00
Missionary Talk / $50.00
Documentary Night / $50.00
Break the Cycle / $250.00
Department Olympics / $100.00
Backpack to Briefcase / $100.00
Total / $750.00
Total / $6,942.00
Rationale
Business Rep
Alumni Café
The Alumni Café gives each student a unique perspective on what life after Trinity Western is. They will learn how to apply concepts and techniques introduced by the University to the work force. They will also learn about the challenges some Alumni have faced and how to avoid them.
Christmas Skate
The SBA Christmas Skate is an event that all clubs in the business school join together to do for all students. Placed in December to allow students to escape for a couple hours from the busy exam week and enjoy the season.
Lets Talk Business
A speaker from Wall Street will come and speak to the students to tell them how working on Wall Street is. He will also talk about how New York has challenged his faith.
Department Olympics
An event to link the variety of departments with entertaining games challenging the intellect, physicality and sharp mindedness of each program.
Backpack to Briefcase
Backpack to Briefcase serves the purpose of facilitating the transition from the University life into the workforce.
Year-End BBQ
This event serves the purpose of building community and as a celebration of finishing the semester. This is for business students to connect for one last time before parting ways.
Education Representative
Ice-Cream Social
This event is designed to promote community within the Education faculty. More specifically to initiate friendships between first year and returning education students. Also to advertise opportunities for involvement in the Future Teachers Society (the faculty of Education club).
Christmas Party
Provide opportunity for Education students to relax and socialize before exams begin
Teacher Panel Q&A
Provide students in the faculty of education and those interested in education an opportunity to ask teachers of varying levels of experience about the joys, struggles and challenges of teaching.
Backpacks to Briefcase
This academic event will provide students in their fourth year with insight to enable their transition from school to work.
Department Olympics
This event will provide an opportunity for students across various faculties to socialize with each other and to work as a team with students in their own faculty.
Year-End BBQ
Every year the faculty of Education put on a Barbeque at the Strombeck building as a celebration of another successful year. Our objective is to assist them in set up and subsidize the food (not to pay for it entirely).
Human Kinetics Representative
Friendly Goal-Ball Tournament
To provide a friendly competition of goalball amongst the HKIN students to create an enjoyable and social atmosphere for the new and current HKIN students. To ease into midterm season.
Physio Session
To provide HKIN students with an opportunity to gain insight of what to expect to the buildup of and after graduation.
Department Olympics
This event is set up in collaboration with all the representatives to organize an event similar to the Olympics for the students to enjoy and relax amidst the stress of the semester. The money will go towards the events various needs, e.g. food, equipment.
Backpack to Briefcase
To provide the students with an opportunity to engage and listen to a TWU alumni who has gone through Trinity and beyond
Annual HKIN Dodgeball Tournament
This is an annual event held by the HKIN department for the HKIN students. TWUSA has collaborated with the HKIN department over the years to support the HKIN students and the faculty.