Trinity College Dublin Travel Insurance Programme
Background
Trinity College Dublin organise a business travel Insurance Scheme with Royal and Sun Alliance.
Policy No.: PP92974932
Persons Insured
Any person (excluding students other than postgraduates) over the age of 17 authorised by the College to travel on official business of the College (including incidental holiday travel if in the same country as business destination) excluding persons on long term secondment. College business travel must be approved by the Head of School or Head of Administrative Area.
Maximum duration of any one trip: 6 months
Journeys Covered
Any journey on official business of the College with destinations outside the Republic of Ireland and Northern Ireland and destinations within the Republic of Ireland and Northern Ireland provided such journey requires one or more aircraft flights or obtaining overnight accommodation away from normal place of residence. Journeys to areas of unrest as defined below are not covered.
Areas of Unrest
No journey is covered to any area and specifically any country where the Department of Foreign Affairs Travel Advice lists a security risk greater than ‘Exercise Caution’. Cover can be sought on an individual basis but cannot be guaranteed to some Areas of Unrest. A request for such cover must be accompanied by a detailed risk assessment along with a detailed itinerary, signed by the Head of School or Head of Administrative Area and the individuals travelling, no less than ten days in advance of proposed trip, to the Director of Buildings Office and the College Safety Officer. A letter from the Head of School/Administrative Area setting out why this trip is essential to the business of the College must accompany the above documentation.
Summary of Cover
Medical Expenses / EUR 5,000,000
Personal Baggage / EUR 3,850
Personal Liability / EUR 2,600,000
Cancellation / Curtailment / (subject to policy conditions) EUR 6,350
Money / EUR 1,000
Hi-Jack/Kidnap / Up to a maximum of EUR 40,000 (€400 limit per day)
Max claim from injury relating to aircraft regardless of number of
persons involved is: / EUR 1,300,000 - Multi engined aircraft
Deductible: / The first €100 of each claim
Cover Requirement
Cover is only operative provided the journey is authorised by your Head of School or Head of Administrative Area and a travel insurance form has beencompleted and returned to the Director of Buildings Office, West Chapel, at least five days prior to the commencement of the journey. This may be done on-line below or a hard copy may be printed out and returned to the Director of Buildings Office, West Chapel, College.
Claims
A claim under the policy should be notified immediately in writing to Patricia Gray at or to the Director of Buildings Office, West Chapel, College. In the event of theft, the local police must be notified and a statement obtained from them that the matter is noted and will be investigated. Luggage loss, in the custody of an airline, must be reported to the airline and a report obtained from them. All reports, medical certificates, receipts and proof of travel must be retained to support any claim.
FirstAssist Worldwide Emergency Medical Assistance:
Tel: +44 208 763 3315
Fax: +44 208 763 3035
FirstAssist operates 24 hours a day 365 days year. As well as medical assistance the FirstAssist Travellers Helpline will provide the following assistance:
  • Advice on replacement of lost or stolen tickets, passport or travel documents
  • Assistance in liaison with carrier on location of lost luggage items
  • Emergency message relay to family or business associate where normal channels fail
  • Referral to Embassy or Consulate where legal consultation is needed
  • Multi lingual assistance co-ordinators speaking more than 15 languages
  • A network of doctors and nurses throughout the world
N.B. The services of the FirstAssist Traveller Helpline are to provide advice and assistance only – there is no insurance cover in connection with these services.

Travel Insurance Application Form

(Please use this formonly if you cannot access the on-line travel insurance form

at the following address: You must register your password on the TCD Portal before you can access on-line forms

Trinity College Dublin Business Travel Insurance Scheme for persons (excluding students other than Postgraduates) travelling on official College business. Please return completed form to Ms. Patricia Gray, Administrative Officer, Director of Buildings’ Office, West Chapel, College. If you are undertaking more than one journey each individual journey must be submitted on a separate form.

First Name
Surname
Staff Number
Postgraduate Student Number
School/Department
Has this trip been authorised by your Head of School or Head of Administrative Area? / Yes
No
Name of Head of School/Administrative Area
Age (Between 17 and 75 inclusive) / Yes
No (If “No” then the trip must be declared in writing to Patricia Gray a minimum of 10 days in advance)
Date of Departure
Date of Return
Length of Trip (number of days out of the country)
Areas Visited
Please note:
No journey is covered which involves travel to an Area of Unrest as defined above.
Queries should be addressed to or or by telephone at extension 2262. / UK
Europe (excluding the UK)
Asia
Africa
Australasia
North America
South America
Have you checked the travel advice on the Department of Foreign Affairs website, to ensure the security risk status is
not greater than ‘Exercise Caution’. No journey with a status greater than ‘Exercise Caution is covered’. / Yes
No