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EXPRESSION OF INTEREST

THE UNICEF SUPPLY AND LOGISTICS SECTION

Invitation to Bid No. LITB 2018 9138517 – Provision of Printing/Publishing Services

Country:SOMALIA(Puntland, Somaliland, Central South Region)
Sector:GENERAL
Issue Date:20TH March 2018
Expression of Interest (EOI) No:2018 003 01
Deadline:10th April 2018

UNICEFintends to qualify and select printers/publishers for the production of various types of documents for use by projects and schools in Somalia.

Invitations are sought from interested printers/publishers of various types of printed matter (documents, reports text books)

The process will consist of three activities namely,

  1. Prequalification:

(a) Documentation review

(b) Examination of sample materials /inspection of premises

  1. Invitation to Bid (review of financial proposals /bids)

Interested Applicants must collect documentation from following locations or download the softcopies from UNGM or Somalijobs - ;

UNICEF Office, Nairobi

Block Q, Ground Floor,

UN Gigiri Complex

Email:

Or

UNICEF Office, Mogadishu

Attn: Supply and Logistics Section

Email: ; ;

Or

UNICEF Hargeisa Office,

Attn: Supply and Logistics Section

Email: ;

Or

UNICEF Garowe Office,

Attn: Supply and Logistics Section

Email: ;

For any additional information – not for sending offers, please contact Nana Essah email: or Michael Dagne Email:

SPECIAL INSTRUCTIONS:

THIS BID IS OPEN TO LOCAL SOMALIA SUPPLIERS ONLY

1. Bid: LITB-2018-9138517 is to establish an LTA for provision of Printing Services in Somalia.

·Bids must be sent via EMAIL to on or before 10th April2018 at 10:30 am Nairobi time.

·Offers emailed to any other address other than will be INVALIDATED even if received before the stipulated deadline.

2. Criteria for evaluation:

a) Legal/Registration:

·Company has legal registration, operating documents and licenses.

b) Company shows at least 3 years of experience providing similar services in Somalia.

·Product specification: Product or services offered fully meet the specifications and are of acceptable quality (size, quality, brand).

c) Other criteria include:

·Delivery lead time.

·Terms and conditions of the offer are acceptable.

d) Financial:

·Cost involved is fair and reasonable.

3. Award criteria is the Lowest Compliant bidder.

4.Bid: Public opening. Bidders will attend and take note of the proceedings.

LETTER OF APPLICATION

PREQUALIFICATION FOR THE PROVISION OF

PRINITNG AND PUBLISHING SERVICES

DATE …………………………..

TO: United Nations Children’s Fund

Sir/Madam,

Being duly authorized to represent and act on behalfof [insert name of printer/publisher]

(hereinafter referred to as the “the Applicant”), and having reviewed and fully understood all the prequalification information provided, the undersigned hereby applies to be pre-qualified by UNICEF as potential suppliers of printed materials/ books.

Attached to this letter are copies of original documents defining:

-A. The Applicant’s legal status

-B. Company Dossier

-C. Sample Products

UNICEF and its authorized representatives are hereby authorized to conduct any inquiries or investigations to verify the statements, documents, and information submitted in connection with this application, and to seek clarification from our bankers and clients regarding any financial and technical aspects. This Letter of Application will also serve as authorization to any individual or authorized representative of any institution referred to in the supporting information, to provide such information deemed necessary and requested by yourselves to verify statements and information provided in this application, or with regard to the resources, experience, and competence of the Applicant.

The Applicants declare that all the information provided with the application are valid.

Name of Applicant [Organisation]______

Name of Responsible Officer______Signature ______

Position/Title______Date______

  1. Applicants Legal Status

A copy of your Company’s certificate of legal registration.

  1. The principal place of incorporation (for applicants who are corporations); and
  2. Certified by National Authority
  3. Facility licensed to produce specific product
  4. Authority to import raw materials if required
  5. Any Publishing Rights
  6. Other Legal Documents
  1. Financial Capability

Acomplete copy of your latest audited financial statements with comparative figures for the two most recent years; preferably signed by your Company's accounting firm/certified external auditor.
These financial statements should be both for your Company, and the consolidated financial statements of the ultimate parent company,if applicable.

The financial statements are to include, but not limited to, the following:

The Balance Sheet (mandatory)

The Income Statement/Profit and Loss Statement (mandatory)

Statement of cash flows, Statement of changes in shareholders’ equity

The report from the external auditor, if available, Notes to the financial statements, if available

C)Your Company’sUN Global Marketplace (UNGM) registration number.

You are kindly requested to register for, at the very least, Basic and Level 1 stages. For registration and instructions on how to, kindly refer to the attachment or the UNGM site:

  1. Personnel Capabilities

Please provide details of your key staff

Position Title / Expertise / No of years experience similar business

[List only key site management and specialist positions required for the subject printing and publishing (e.g., contract manager and deputy manager, equipment manager, etc. etc.*]

  1. Equipment

Type of Equipment
(Name, / Quantity Owned / Function / Capacity
(volume per hour)
(sheets per hour)

Please provide details of the equipment you own/is available to you

Responders may add pictures of the equipment

  1. Specific Printing Experience

Title, Description ( no of pages, no of colours, type of paper of the Printed materials / Value of Contract in Birr/Date of Production / Name and Contact
of client
Reports
Manuals
Leaflets / Flyers
Posters
Graphic design, Layout, Artwork
Others

Please provide details of you most current works as shown below

  1. General Printing

Publishers (Text Books)

Please indicate list of test books that you are authorised to publish

Title / Subject Area / Grade / ISBN (if relevant)

Provide any other information that may be relevant – An attached list is acceptable

Evaluation Criteria

Phase 1 – qualification

Completeness of valid documents submitted as required in the Questionnaire; / Pass/ Fail
Adequate printing/binding equipment; / Pass/ Fail
Adequate printing premises; / Pass/ Fail
Adequate packing, storage and warehouse facilities; / Pass/ Fail
Proven ability to handle both small and large orders; / Pass/ Fail
For Screen Printing; ability to produce high quality t-shirts, caps, banners. / Pass/ Fail
Proven ability to produce high quality work; and work effectively under pressure, / Pass/ Fail
Capabilities to communicate fluently both in written and verbal English, / Pass/ Fail
Established quality control mechanisms / Pass/ Fail

Phase 2 -Financial

The cost involved is fair and reasonable; / Acceptable
The delivery lead time; / Acceptable
The terms and conditions of the offer are acceptable. / Acceptable

Evaluation Crtieria

Completeness of valid documents submitted as required in the Questionnaire;
Adequate printing/binding equipment;
Adequate printing premises;
Adequate packing, storage and warehouse facilities;
Proven ability to handle both small and large orders;
For Screen Printing; ability to produce high quality t-shirts, caps, banners.
Proven ability to produce high quality work; and work effectively under pressure,
Capabilities to communicate fluently both in written and verbal English,
stablished quality control mechanisms

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