STATE OF TENNESSEE
DEPARTMENT OF TRANSPORTATION

REQUEST FOR INFORMATION

FOR

TRAFFIC COUNT MANAGEMENT PROGRAM

RFI #40100-01019

06/27/2018

  1. STATEMENT OF PURPOSE:
    The State of Tennessee,Department of Transportation issues this Request for Information (“RFI”) for the purpose of identifying information that could assist the State in the development of a future solicitation for Traffic Count Management Program.We appreciate your input and participation in this process.
  2. BACKGROUND:
    The State of Tennessee, Department of Transportation, currently utilizesAdvanced Data Analysis and Management (ADAM) system to acquire, analyze, and archive traffic data including continuous counts, coverage counts,classification counts, heavy vehicle weights, and special counts. It is used by TDOT staff on daily basis to generate variation factors, traffic growth trends, as well as standard reports required by US Department of Transportation. Below are some primary limitations the State currently experiences while using ADAM.
  • Some of the modules no longer work and are no longer supported. Some features do not work on newer computers.
  • 24 hour counts cannot be conducted on the last day of any month because counts that begin in one month and conclude in another cannot be recorded in ADAM.
  • Split lane counters cannot be recorded currently because ADAM can't reconcile them as being one count in different directions.
  • Some counts are currently done by hand because some data was lost and there was no back up data to recover it.

Moving forward, the State would like to utilize a secure cloud-based platform that will allow for State personnel to get an upgraded replacement for the current ADAM system which shallprovide a secure, updateable, serviceable, and modern system. The new system will provide necessary reporting and forecasting tools to users. The new system will be capable of interacting with legacy systems and future replacements to legacy systems.

  1. COMMUNICATIONS:

3.1.Please submit your responseto this RFI to:

Ashoksinh J. Rana, Sr. Business Analyst
Tennessee Department of Transportation, IT Division
505 Deaderick Street, 5th Floor
Nashville, TN 37243
Phone: 615-532-0025
FAX: 615-532-3213

3.2.Please feel free to contact thecontact the Tennessee Department of with any questions regarding this RFI. The main point of contact will be:

Ashoksinh J. Rana, Sr. Business Analyst
Tennessee Department of Transportation, IT Division
505 Deaderick Street, 5th Floor
Nashville, TN 37243
Phone: 615-532-0025
FAX: 615-532-3213

*

Alternative Contact:

Mark D. Patterson,IT Business Services Manager
Tennessee Department of Transportation, IT Division
505 Deaderick Street, 5th Floor
Nashville, TN 37243
Phone: 615-532-3010
FAX: 615-532-3213

*Email:

*Note: If you submit questions via email, please include the email address for both contacts listed above.

3.3.Please reference RFI # 40100-01019 with all communications to this RFI.

  1. RFI SCHEDULE OF EVENTS:

EVENT / TIME
(Central Time Zone) / DATE
(all dates are State business days)
RFI Issued / 06/27/2018
RFI Response Deadline / 07/11/2018
  1. GENERAL INFORMATION:
  2. Please note that responding to this RFI is not a prerequisite for responding to any future solicitations related to this project and a response to this RFI will not create any contract rights. Responses to this RFI will become property of the State.
  3. The information gathered during this RFI is part of an ongoing procurement. In order to prevent an unfair advantage among potential respondents, the RFI responses will not be available until after the completion of evaluation of any responses, proposals, or bids resulting from a Request for Qualifications, Request for Proposals, Invitation to Bid or other procurement method. In the event that the state chooses not to go further in the procurement process and responses are never evaluated, the responses to the procurement including the responses to the RFI, will be considered confidential by the State.
  4. The State will not pay for any costs associated with responding to this RFI.
  5. INFORMATIONAL FORMS:

The State is requesting the following information from all interested parties. Please fill out the following forms:

RFI #40100-01019
TECHNICAL INFORMATIONAL FORM
  1. RESPONDENT LEGAL ENTITY NAME:

  1. RESPONDENT CONTACT PERSON:
Name, Title:
Address:
Phone Number:
Email:
  1. BRIEF DESCRIPTION OF EXPERIENCE PROVIDING SIMILAR SCOPE OF SERVICES/PRODUCTS

  1. Have you implemented this type of system for any government entity or quasi-governmental entity at the State or Local level?

  1. What is a reasonable response time to get traffic counts and other related data required by the user?

  1. Is your application compatible with “Diamond Counting Device” for Data Conversion?

  1. What is a standard acceptable file format, for files of the referenced size, with the purpose of viewing, storage, and collaboration?

  1. What is a realistic and reasonable, yet quick and efficient, timeframe for standing up a functional solution, similar to what is discussed in Section 3 of this RFI?

  1. Does your application support the vehicle classification functionality with a minimum of 13 federally mandated vehicle classifications?

  1. Would the application be configurable and allow changes to formulas or functions as requested by users?

  1. What potential problems or risks do you see with a solution being implemented?

  1. Would your company be interested in responding to a future solicitation?

COST INFORMATIONAL FORM
  1. Describe what pricing units and/or cost structure you typically utilize for similar services or goods (e.g., per hour, each, per license, etc.):

  1. Describe the typical price range for similar services or goods

  1. Would long term storage and retrieval of documents versus short term storage, with release to the State for long term storage, impact cost?

ADDITIONAL CONSIDERATIONS
  1. Please provide input on alternative approaches or additional things to consider that might benefit the State: