Townsville Magnetic Island Swim Association Inc.
IA 20259 – ABN 23 082 208 961
AGM Minutes
Wednesday 7 October 2009
Meeting commenced 710pm, Castle Hill PCYC, Townsville.
Attendees(10) :
John Barrett Colleen Ashfield Chris Bell
Glen Dick Karen Uhlmann Vern Veitch (TCC rep)
Dick Wickenden Trevor Hoffmann
Scott Anderson Greg Messer
Apologies(1): Moo Soter
Proxy votes(9):
Bruce Muller Max Fegan Don Taylor
Karen Patrick Melanie Thomas Luc Senent
Cindy McCutchan Glen Jones Brad Skinner
Acceptance of apologies and proxies moved by KU, seconded by CA.
Agenda Items
1. 2008 AGM minutes
§ Read by JB.
§ Action arising from the minutes:
- Cages remain in yard at TPA. Incoming committee to follow up. 2 options suggested – DW to look into scrap metal option with Mike Hewitt; otherwise perhaps ebay. Committee unsure on actual financial worth. All agreed for 1 to be offered to Maritime Museum.
Acceptance of minutes moved by GD, Seconded DW. Carried.
2. Public Liability insurance
§ No claims resulting from 2009 events.
§ Confirmation of current insurance held 31/07/09 – 31/07/10. JB suggested need to contact insurers of training swims in the months leading up to the Magnetic Island Swim as these are attracting up to 30 people.
3. President’s report
§ A written report was read by JB.
Moved that the report be accepted by DW, Seconded by GD. Carried
§ TOWSA’s involvement with the upcoming river swim was also discussed. KU opposed association as this may jeopardise our Subway sponsorship for TOWSA’s main event (MIS). DW and TH would like TOWSA to be involved with any Townsville open water swimming event. CA had concerns about TOWSA’s association with an event which was being organized by people, of whom none are on the committee.
4. Financial statement
§ Trevor Hoffmann discussed the association’s financial statement.
- Total income $25700.43
- Total expenditure $28275.31
- Current assets $7939.69
VV asked why the event ran at a loss this year. General discussion
followed – very high safety support for the event (SLSC IRB’s, Red
Baron, Coastguard, purchase of additional buoys etc.); direct $50/entry
donation to local paddle clubs $3500 which wasn’t spent last year but
was needed in order to attract ongoing support. All present agreed the
event was well run and organized.
§ Auditor appointed – MCL Accounting & Taxation Services, requesting later submission of accounts. DW preferred as is (ie. by end Sept) as this allows new committee to meet easily prior to end of year to start planning the next year’s events. CA, JB agreed.
Moved that the report be accepted by CA, Seconded JB. Carried.
5. Election of office bearers
The following persons were elected
President John Barrett Proposed - DW
Seconded - TH
Vice President Dick Wickenden Proposed - GD
Seconded - TH
Secretary Karen Uhlmann Proposed - TH
Seconded - DW
Registrar Maureen Soter Proposed - GD
Seconded - JB
Hon. Treasurer Chris Bell Proposed - TH
Seconded - GD
Promotions/Media ---- Proposed -
Seconded -
Website manager Colleen Ashfield Proposed –SA
Seconded - GD
Ordinary committee members:
Trevor Hoffmann
Greg Messer
Glendon Dick
Scott Anderson
12. Date of next AGM: 20 October 2010.
Motion moved by CA, Seconded by SA. Carried.
Meeting closed at 8.00pm.