TOWNSHIP OF DRUMMOND/NORTH ELMSLEY
# 14 COUNCIL MEETING OF AUGUST14, 2012
Township Council Chambers
MINUTES
CALL TO ORDER:Reeve Churchill called the meeting to order at 6:00 p.m.
PRESENT:ReeveAubrey Churchill
Deputy ReeveGail Code
CouncillorKen Fournier
Clerk-AdministratorCindy Halcrow
PlannerKarl Grenke
ABSENT:CouncillorRay Scissons
PUBLIC MEETING
PROPOSED ZONING BY-LAW AMENDMENT
John Hinton (345511 Ontario Ltd)
Parts of Plan 48 (Optima Commerce Park Subdivision)
August 14, 2012
ATTENDING:
Chair:Reeve Aubrey Churchill
Councillors:Ken Fournier
Ray Scissons
Gail Code (Deputy Reeve)
Staff:Karl Grenke, Planner
Cindy Halcrow, Clerk Administrator
Public:Anna Lehmann, Karen Hunt
A.Call to Order
Reeve Aubrey Churchill called the meeting to order at 6:00 p.m.
B.Purpose of Meeting
Reeve Churchill introduced the purpose of the meeting, which was to hear an application for an amendment to the Zoning By-Law by John Hinton.
C.Report on Notice
Mr. Grenke reported that zoning amendments are subject to Section 34 of the Planning Act, and this application was processed in compliance with the Act, including circulating by mail to neighbours within 120 metres and statutory agencies as well as posting on site 20 days before the hearing. The postings and mailings were done July 10th.
D.Presentations on Zoning By-law Amendment
Mr. Grenke presented an overview of the proposed amendment including a summary of the proposed CH-12 Zone. Mr. Grenke noted that this application is to restore a number of commercial uses that were once permitted in this area but were removed over time through comprehensive zoning reviews. He noted that this area was originally approved as the Optima Commerce Park around 1990 and local road improvements were undertaken (including adding turning lanes) to accommodate additional industrial and commercial development. Mr. Grenke described the existing zone, the proposed CH-12 Zone and listed the new uses that would be permitted. He also described the site, noting that it is mostly vacant and largely open, surrounded by some residential uses. He mentioned that the notice of public hearing was circulated to all applicable agencies and neighbours. The Health Unit, in response has no objections in principle but Mr. Grenke identified the concerns raised in letters from two neighbours. Mr. Grenke then reviewed the applicable policies of the Township’s Official Plan (2004) and Provincial Policy Statement. It was his recommendation that the re-addition of commercial uses to this industrially zoned area constitutes good land use planning and as such recommended that Council approves this amendment and rezones the properties to CH-12.
E.Reading of Written Comments
Reeve Churchill noted that the written comments were already addressed in the presentation and entered into the record. He asked the members of the public if they wanted the letters read to Council and none did.
F.Oral and Written Presentations by those in attendance
There were no comments from members of the audience.
There were no questions or comments from Council.
G.Reminder to audience to leave their name if they want formal notice
Reeve Churchill reminded the audience to leave their name if they want formal notice.
H.The Public Meeting for this Zoning Amendment was closed at 6:20 p.m.
MEMBERS WISHING TO DISCLOSE A PECUNIARY INTEREST DO SO NOW.
1.0MINUTES
1.1Regular Minutes ofJune 26, 2012
Moved By:Gail Code
Seconded By:Ken Fournier
BE IT RESOLVED THAT the Council of the Corporation of the Township of Drummond/North Elmsley does hereby approve the minutes of the Regular Meeting ofJune 26, 2012, as circulated.
Carried
12-109
2.0ADDITIONS & APPROVAL OF AGENDA
2.1Approval of Agenda
Moved By:Gail Code
Seconded By:Ken Fournier
BE IT RESOLVED THAT the Council of the Corporation of the Township of Drummond/North Elmsley does hereby adopt the agenda for the meeting ofAugust 14, 2012as circulated.
Carried
12-110
3.0DELEGATIONS:
3.16:00 P.M. Public Meeting J. Hinton Zoning By-law (see Public Meeting)
.COMMITTEE & BOARD REPORTS
3.2Committee of the Whole Report to Council
- August 7, 2012
Item B.4 Community Infrastructure Investment Fund was pulled from the agenda and voted on separately.
Councillor Ray Scissons presented and read Report #11CoW-August 7, 2012 to Council on behalf of the Committee of the Whole.
Moved By:Ray Scissons
Seconded By:Gail Code
BE IT RESOLVED THAT the Report #11COW-August 7, 2012 is hereby adopted thisfourteenth day of August 2012.
“A” 1 / Building Department Part-time Students“B” 1 / THAT the Council of the Corporation of the Township of Drummond/North Elmsleyapproves the extension of the employment of part-time students into the Fall and Winter, to assist with Building Department activities in all areas.
“A” 2. / Physician Recruitment
“B” 2. / THAT the Council of the Corporation of the Township of Drummond/North Elmsleyapproves a grant in the amount of $20,000 to go to the Perth & Smiths Falls CommunityHospital for the Physician Turn Key Clinic.
“A” 3. / Councillor Charlotte Reed Resignation
“B” 3. / THAT the Council of the Corporation of the Township of Drummond/North Elmsleyaccepts the resignation of Councillor Charlotte Reed effective July 31, 2012 with deep regret.
“A” 4. / Community Infrastructure Investment Fund – Pulled from the consent agenda
“A” 5. / Perth & District Union Library Board Interim Appointment
“B” 5. / THAT the Council of the Corporation of the Township of Drummond/North Elmsleyappoints Reeve Aubrey Churchill to the Perth & District Union Public Library Board on an interim basis.
“A” 6 / Staffing Issues
“B” 6 / THAT the Council of the Corporation of the Township of Drummond/North Elmsley does hereby approve the Clerk Administrator’s recommendations contained in her Confidential report of August 7, 2012
B4: Ebbs Bay Side Road Bridge is to be included in the submissions.
Moved By:Gail Code
Seconded By:Ken Fournier
THAT the Council of the Corporation of the Township of Drummond/North Elmsleyauthorizes submissions under the Community Infrastructure Investment Fund for the following two projects:
- Reconstruction/Repair of Drummond School Road (1/3 funding)
- Installation of Rideau Ferry Public Docks (50% funding)
- Ebbs Bay Side Road Bridge (1/3 funding)
Carried
12-111
4.0BY-LAWS
4.1#2012-041Hinton Zoning By-law
Moved By:Gail Code
Seconded By:Ken Fournier
BE IT RESOLVED THAT By-law #2012-041being a By-law to amend By-law No. 2003-34 of the Township of Drummond/North Elmsley for prohibiting the use of land for or except for such purposes as may be set out in this By-law and for prohibiting the erection, location or use of buildings or structures for or except for such purposes as may be set out in this By-law within the said lands; and for regulating the character of buildings or structures to be erected or located on the said lands and entitled, “Hinton Zoning By-law Amendment”, be read a first, second and third time and finally passed in open Council.
Carried
12-112
4.2#2012-042 Civic Addressing By-law
Moved By:Gail Code
Seconded By:Ken Fournier
BE IT RESOLVED THAT By-law #2012-042being a By-law to establish a Civic Address System, and entitled, “Civic Address By-law, be read a first, second and third time and finally passed in open Council.
Carried
12-113
4.3#2012-043 CGIS Agreement By-law
Moved By:Gail Code
Seconded By:Ken Fournier
BE IT RESOLVED THAT By-law #2012-043 being a By-law to authorize the execution of an agreement to spatial land information management system (slims) services agreement, and entitled
Centre for Geographic Information Systems Agreement, be read a first, second and third time and finally passed in open Council.
Carried
12-114
5.0RESOLUTIONS/NOTICE OF MOTIONS
5.1Water Street – Road Closure
Moved By:Ken Fournier
Seconded By:Gail Code
BE IT RESOLVED THAT the historic road allowance, known as Water Street in the Village of Ferguson’s Falls (Parts 1 and 2 of Reference Plan 27R-9239) be declared surplus to the Township’s needs;
AND FURTHER that the Planner be authorized to work with the applicant to process the application in accordance with the Township’s road closure procedures.
Carried
12-115
5.2Dufferin Street & Highway 7 – Road Closure
Moved By:Ken Fournier
Seconded By:Gail Code
BE IT RESOLVED THAT the triangular portion of the public street right-of-way located at the northeast corner of Dufferin Street and Highway 7 (part of the 4th Lot of the 3rd Concession of Drummond) be declared surplus to the Township’s needs;
AND FURTHER that the Planner be authorized to work with the applicant to process the application in accordance with the Township’s road closure procedures.
Carried
12-116
5.3Miller Road – Road Closure
Moved By:Ken Fournier
Seconded By:Gail Code
BE IT RESOLVED THAT the historic quarter session road located perpendicular to and on the west side of the travelled Miller Road (part of the 16th Lot of the 7th Concession of Drummond) be declared surplus to the Township’s needs;
AND FURTHER that the Planner be authorized to work with the applicant to process the application in accordance with the Township’s road closure procedures.
Carried
12-117
5.4Bed and Breakfast
Moved By:Ken Fournier
Seconded By:Gail Code
BE IT RESOLVED THAT THAT Council agreed to approve the removal of Bed and Breakfast establishments as a permitted use in the Limited Services Residential (LSR) areas in the proposed Zoning By-law.
Carried
12-118
5.5Mandatory Sewage System Maintenance Inspection Program Exemption
Moved By:Ken Fournier
Seconded By:Gail Code
BE IT RESOLVED THAT THAT Council grant discretion to the Leeds, Grenville and Lanark District Health Unit in conjunction with Mississippi/Rideau Septic Systems Office to exempt properties with an excessive setback from the provisions of the Mandatory Sewage System Maintenance Inspection Program By-law #2012-038.
Carried
12-119
6.0CLOSED SESSION - None
7.0BUDGET CONSIDERATIONS- None
8.0COMMUNICATIONS/CORRESPONDENCE- None
9.0NEW BUSINESS - None
10.0CONFIRMATION OF COUNCIL PROCEEDINGS
Moved By:Ken Fournier
Seconded By:Gail Code
BE IT RESOLVED THATBy-law #2012-044being a By-law to confirm the proceedings of Council at its meeting ofAugust 14, 2012, be read a first, second and third time and finally passed in open Council.
Carried
12-120
11.0ADJOURNMENT
Moved By:Ken Fournier
Seconded By:Gail Code
BE IT RESOLVED THAT the Council of the Corporation of the Township of Drummond/North Elmsley adjourn their regular meeting of Council.
Adjourned at 6:39p.m.
Carried
12-120
REEVEDEPUTY CLERK
Drummond/North Elmsley – Council Meeting, August 14, 2012 Page 1 of 5