MINUTES

Town of New Gloucester

BOARD OF SELECTMEN’S MEETING

7:00 p.m.

Monday, November 5, 2012

At the Meetinghouse

BOARD OF SELECTMEN’S MEETING

I. CALL THE MEETING TO ORDER & ATTENDANCE

Chairman, Steven Libby, called the meeting to order at 7:00 p.m. Present were Chairman, Steven Libby; Vice-Chairman, Linda Chase; Selectmen, Nathaniel Berry, Joshua McHenry and Mark Stevens; Town Manager, Sumner Field; and Recorder, Sharlene Myers.

II. SCHEDULED NEXT MEETING:

Board of Selectmen – 7:00 p.m., Monday, November 19, 2012 at the Meetinghouse

A. Adjustments to the Agenda

None.

III. PUBLIC PARTICIPATION

A. PUBLIC HEARING – General Assistance Ordinance Appendices C

Mr. Libby read the Public Hearing notice on the General Assistance Ordinance Appendices C. Mr. Libby opened the Public Hearing at 7:01 p.m. There were no public comments. Public Hearing was closed at 7:02 p.m.

B. Other

None.

IV. SCHEDULED ITEMS

4.49 To See What Action the Board Wishes to Take in Regards to Adopting General Assistance Ordinance Appendices C

Mr. Berry moved and Mr. McHenry seconded a motion to adopt the General Assistance Ordinance Appendices C for Cumberland County, as posted and presented. The motion carried on a vote of 5-0.

4.50 To See What Action the Board Wishes to Take in Regard to a Junkyard License Renewal Application for Rhein-Maine Auto Sales

Mr. McHenry moved and Mr. Berry seconded a motion to approve the Junkyard License Renewal Application for Rhein-Maine Auto Sales. The motion carried on a vote of 5-0.

4.51 To See What Action the Board Wishes To Take in Regard to Wheel Game of Chance Application for Amvets Lunn Hunnewell Post #6

Mr. McHenry moved and Mr. Berry seconded a motion to approve the Wheel Game of Chance Application for Amvets Lunn Hunnewell Post #6. The motion carried on a vote of 5-0.

4.52 To See What Action the Board Wishes to Take in Regards to Quitclaim Deed for Sunset Shores Road Property

Mr. Field said the Quitclaim Deed is the final step for Mr. Cummings and the Sunset Shores Road property. He said the property is cleaned up and the taxes and fees are paid in full.

Mr. McHenry moved and Mr. Stevens seconded a motion to sign the Quitclaim Deed issued to Mark Cummings for Map 2, Lot 30G, on Sunset Shores Road. The motion carried on a vote of 4-1, with Ms. Chase opposing.

4.53 To See What Action the Board Wishes to Take in Regards to Sunrise Lane Property

Mr. Field said this property was advertised for sale with a minimum bid of $300 and no bids were received. He said he received an email from Harry King, who expressed previous interest in this parcel and was out of Town when the property was advertised for sale. He said Mr. King stated he is still interested in this parcel of land, which is .04 acres. Mr. Field said he is recommending we sell this parcel to Mr. King.

Mr. Libby asked if this is a buildable lot and if it’s added to another parcel, does this increase the buildable size of that lot.

Mr. McHenry said he would like the Code Enforcement Officer to look this over for any deed restrictions or issues.

Mr. McHenry moved and Mr. Berry seconded a motion to table Item 4.53, pending additional information and recommendations from staff. The motion carried on a vote of 5-0.

4.54 To See What Action the Board Wishes to Take in Regards to the FY14 Budget Schedule

Mr. McHenry said he would like to see the Town Manager and Department Heads present the budgets jointly to the Committee.

Mr. Berry said he doesn’t think the Department Heads need to be there unless the Town Manager cannot answer a specific question and then the Department Head could be brought in for the next meeting.

Mr. Berry moved and Mr. McHenry seconded a motion to accept and use the FY14 Budget Schedule as a guideline. The motion carried on a vote of 5-0.

4.55 To See What Action the Board Wishes to Take in Regard to setting the FY14 Budget Parameters

Mr. Berry read the budget parameters set the previous year and said he would like to see the same set for FY14.

Mr. McHenry said he would like to see the merit increase be set at 5% with that amount being given for a truly exceptional performance.

Mr. Berry moved and Mr. Libby seconded a motion to set the following FY14 Budget Parameters:

1) Budget built from bottom up without increase over last year, based on actual plan;

2) No staffing increases, unless justified;

3) No cost of living increases;

4) Up to a 3% merit increase;

5) No excessive use of the Undesignated Fund Balance;

6) Manager is to look for creative alternatives;

The motion carried on a vote of 4-1, with Mr. McHenry opposing.

V. APPROVE FY13 WARRANTS and PAYROLLS #16, #17 & #18

Mr. McHenry moved and Mr. Berry seconded a motion to approve FY13 Warrants and Payrolls #16 & 17. The motion carried on a vote of 5-0.

Mr. Berry moved and Mr. McHenry seconded a motion to approve FY13 Warrants and Payrolls #18. The motion carried on a vote of 4-0-1, with Mr. Stevens abstaining.

VI. APPOINTMENTS

A. Parks & Recreation Committee – (Vacancies – 19)

Melissa Marston – would like to be appointed

Mr. Berry moved and Mr. Stevens seconded a motion to appoint Melissa Marston to a 3-year term on the Parks & Recreation Committee. The motion carried on a vote of 5-0.

VII. LEGAL

None.

VIII. WRITTEN COMMUNICATION

A.  Approve Minutes of the October 15, 2012, Board of Selectmen’s Meeting

Mr. Berry moved and Mr. Libby seconded a motion to approve the Minutes of the October 15, 2012, Board of Selectmen’s Meeting. The motion carried on a vote of 5-0.

IX. ORAL COMMUNICATION

A. Selectmen

Mark Stevens – said he wanted to wish everyone good luck tomorrow on the ballot and that it is very important to get out and vote.

Joshua McHenry – said he would like to send out a challenge to encourage someone who states they are not going to vote to go to the polls and vote.

Nathaniel Berry – said he saw the first snowflake of the year and wanted to remind everyone that winter is almost upon us and to be safe.

Linda Chase – said that the Maine Turnpike Authority has opened the Chandler Mill Road Bridge. She said she would also like to thank Tim Joy, Emergency Management Director, New Gloucester Fire/Rescue Department and the Public Works Department for their preparedness for Hurricane Storm Sandy.

Steven Libby – said he would like to encourage everyone to donate to a charity of their choice to help in the aid of Hurricane Sandy victims.

B. Town Manager

Mr. Field said the Chandler Mill Road Bridge is now open and a good job by the Maine Turnpike Authority on making the deadlines set.

He said the Storm Water Drainage project in the Lower Village was completed today.

He said the Town received minimal effects from Hurricane Sandy, with only 3% of homes out of power and a few branches/small trees down.

He said at a previous meeting, the Board approved the Town Facilities to close at 4:00 p.m., on December 24th, Christmas Eve. He said through communication with other Managers, a lot of the Towns are closing at 12:00 p.m. or 1:00 p.m. on the 24th. He said for a future agenda item, he would like the Board to consider changing the Town Facilities to closing at 12:00 p.m. or 1:00 p.m.

He said the Fire/Rescue Department had placed the Fire Engine out for bid and none were received. He said Chief Sacco has received communication from a company that the minimum bid price of $20,000 was high, and they have interested parties in the $14,000-$18,000 range, with a finder’s fee. Mr. Libby said if there are interested parties out there for a lessor cost, the Town should pursue that. Mr. Libby said to have staff report back to the Board with a written recommendation.

Mr. McHenry moved and Mr. Berry seconded a motion to allow all Town Facilities to close at 12:00 p.m. on December 24th, Christmas Eve. The motion carried on a vote of 5-0.

C. Boards, Department Heads, and Committees

X. ADJOURN

Mr. Berry moved and Mr. Stevens seconded a motion to adjourn at 7:51 p.m. The motion carried on a vote of 5-0.

Approved November 19, 2012

______

Steven M. Libby, Chairman Linda D. Chase, Vice-Chairman

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Nathaniel L. Berry IV, Selectman Joshua J. McHenry, Selectman

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Mark A. Stevens, Selectman

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November 5, 2012 Minutes

Board of Selectmen’s Meeting