Mayor Shields called the Regular Meeting of the Board of Trustees to order at 7:00 p.m.

Roll call:

Present

Mayor Gary Shields

Mayor Pro Tem Herman Schranz

Trustee Debra Brodhead

Trustee Chris Cartwright

Trustee Terri Hatch

Trustee Joyce Palaszewski

Trustee Colleen Whitlow

Also present: Interim Town Manager Mike Segrest,Town Clerk Linda Blackston, Public Works Operations Manager Chris Larmon, andTown Attorney Rick Samson.

Pledge of Allegiance to the Flag

The assembly pledged allegiance to the flag.

Mayor Shields moved Agenda item 4) Review and Approve Agenda up on the Agenda.

  1. Review and Approve Agenda

Mayor Shields moved 7a) 2015 Audit, 6a) Direction to Staff Regarding Ban on Marijuana Sales,and 7b) Slurry Seal up on the Agenda.

Motion was made by Trustee Whitlow, seconded by Trustee Cartwright, to table Agenda item 6a) Direction to Staff Regarding Ban on Marijuana Salesindefinitely. Trustees Whitlow, Cartwright, Schranz, Hatch, Palaszewski, and Brodhead voting yes with Mayor Shields voting no. Motion carried 6-1.

Town Attorney Rick Samson explained the rules/procedures for tabling an Agenda item and on Audience Participation.

7a) 2015 Audit-Paul Holscher

Paul Holscher gave a report on the 2015 Audit for the Board of Trustees.

Motion was made by Trustee Schranz, seconded by Trustee Whitlow, to accept the 2015 Audit. Motion carried 7-0.

7b) 2016 Slurry Seal-Public Works Operations Manager Chris Larmon

Public Works Operations Manager Chris Larmon reported two (2) bids were received for the 2016 Slurry Seal Project. The two bids received were from Foothills Paving & Maintenance, Inc. - $2.60 per square yard and A-1 Chipseal Co. - $3.47 per yard. Public Works Operations Manager Chris Larmon requested the Board award the bid to Foothills Paving & Maintenance, Inc. for an amount not to exceed $150,000.

Motion was made by Trustee Palaszewski, seconded by Trustee Hatch, to award the bid to Foothills Paving and Maintenance, Inc. for an amount not to exceed $150,000.00 for the Slurry Seal Project and have the Mayor sign the contract. Motion carried on a roll call vote.

  1. Consent Agenda

Motion was made by TrusteeWhitlow, seconded by Trustee Palaszewski, to approve the Consent Agenda. Motion carried 7-0.

  1. Bills List

a.Request approval of the Bills List

Motion was made by Trustee Whitlow, seconded by Trustee Cartwright, to approve the June 7, 2016 Bills List. Motion carried on a roll call vote.

  1. Audience Participation

Numerous residents of Meadapproached the Board individually to address their concerns and opposition to removing the ban on marijuana.

Lori Saine approached the Board to discuss Amendment 69.

Mayor Shields took a 10 minute recess at 7:51 p.m. He reconvened the meeting at 8:01 p.m.

  1. Mountain View Fire Protection District Report(formerly Agenda item 5)

Assistant Chief Rademacher reported there were 47 calls during May 2016.

  1. Old Business(formerly Agenda item 6)
  1. Resolution No. 27-R-2016- A Resolution of the Town of Mead, Colorado, Adopting the Weld County 2016 Multi-Jurisdictional Hazard Mitigation Plan and Authorizing the Town to Take Those Steps Necessary to Maintain and Implement the Mitigation Actions Contained in the Plan. (formerly Agenda item 6b)

Interim Town Manager Mike Segrest provided information on Resolution No. 27-R-2016.

Motion was made by Trustee Palaszewski, seconded by Trustee Brodhead, to approve Resolution No. 27-R-2016 A Resolution of the Town of Mead, Colorado,Adopting the Weld County 2016 Multi-Jurisdictional Hazard Mitigation Plan and Authorizing the Town to Take Those Steps Necessary to Maintain and Implement the Mitigation Actions Contained in the Plan. Motion carried 7-0.

  1. New Business(formerly Agenda item 7)

a.Resolution No 28-R-2016- A Resolution of the Town of Mead, Colorado, Finding

Substantial Compliance and Initiating Annexation Proceedings for Certain Properties in Weld County, Colorado, to the Town of Mead, Said Annexation to be Known as the WCR 13 North Annexation. (formerly Agenda item 7c)

Interim Town Manager Mike Segrest and Attorney Rick Samson provided information on Resolution No. 28-R-2016. The Board and staff discussed the WCR 13 North Annexation.

Motion was made by Trustee Schranz, seconded by Trustee Palaszewski, to approve Resolution No. 28-R-2016 A Resolution of the Town of Mead, Colorado, Finding Substantial Compliance and Initiating Annexation Proceedings for Certain Properties in Weld County, Colorado, to the Town of Mead, Said Annexation to be Known as the WCR 13 North Annexation. Motion carried 7-0.

  1. Reports and Comments(formerly Agenda item 8)

a.Interim Town Manager Mike Segrest

The Board reviewed the Interim Town Manager’s report for June 13, 2016.

Interim Town Manager Mike Segrest gave an update on the Highland Lake acquisition and the Impact Fees.

Mayor Shields discussed the IGA with Longmont and a potential sales tax increase. The Board consensus was to research the sales tax increase.

Interim Town Manager Mike Segrest reminded the Board of the Special Meeting on Monday, June 20, 2016 regarding the Highland Lake Acquisition and the Strategic Planning.

Trustee Palaszewski suggested a few discussion items for Monday’s meeting and/or future meetings to include, but not limited to, the Impact Fee Study, sales tax increase, processes/steps for Mead Village, and cameras in the park. The Board and staff discussed some of the items.

b.Town Attorney Rick Samson

The Board reviewed the Town Attorney’s report for June 13, 2016.

Town Attorney Rick Samson gave an update on the Welker Avenue Construction and on the Draft Agreement with Highland Lake Reservoir Company.

Mayor Shields requested an update on the State Land Board Annexation. Town Attorney Rick Samson gave an update.

  1. Mayor Shields(formerly Agenda item 9)

Mayor Shields noted he has asked Interim Town Manager Mike Segrest to meet with the Rotary Club regarding the merging of Community Day and the Sugarbeet Festival. The Board will see an agreement for their approval at a future Board meeting.

  1. Town Trustees(formerly Agenda item 10)

Trustee Whitlow gave an update on the Main Street Program.

Trustee Cartwright thanked everyone who came out for the Concert in the Park last Thursday. He stated the event was a success.

Trustee Schranz requested the Board consider a team building session. The Board consensus was to schedule a team building session.

  1. Adjournment(formerly Agenda item 11)

Motion was made by Trustee Whitlow, seconded by TrusteeCartwright, to adjourn the meeting. Motion carried7-0.

The Regular Meeting of the Town of Mead Board of Trustees adjourned at approximately 8:53p.m.

on Monday,June 13, 2016.

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GaryR. Shields, Mayor

ATTEST:

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Linda Blackston, Town Clerk, CMC

Board of Trustee Meeting Minutes-1-June 13, 2016