July 7, 2015
Regular Meeting
Town of Guernsey
Platte County, Wyoming
Present: Mayor Delgado, Councilman Harris, Councilwoman Sturdivant, Councilman Frederick, and Councilman Martinez
Staff: K. Farmer, S. Lipps, B. Heimbuck, M. Allred, W. Conner, L. Otero, M. Montgomery, J. Thomas, B. McCoid, and J. Boone
Guests: Dave Cole and Christa Bartel
Mayor Delgado called the meeting to order at 7:00 pm. The assembly joined in the Pledge of Allegiance and was welcomed to the meeting.
Agenda Approval: A motion was made by Councilman Martinez and seconded by Councilman Frederick to approve the agenda. Vote taken and motion carried with 5 ayes.
Minutes: A motion was made by Councilman Martinez to approve the regular meeting minutes for June 16, 2015 and the special meeting minutes for June 23, 2015; seconded by Councilman Harris. Councilwoman Sturdivant requested additions to the June 16, 2015 meeting minutes after discussion the June 23, 2015 special meeting minutes were approved with 5 ayes.
Consideration of Claims: Mayor Delgado presented the vouchers for approval. Councilman Frederick moved to approve the claims in the amount of $213,699.21, seconded by Councilwoman Sturdivant. Vote taken and motion carried with 5 ayes. Vouchers follow in entirety: 71 Const. – 3,335.50, Allred – 46.92, AVI – 3,273.30, Barco Municipal Prod. – 93.84, Bloedorn Lumber – 462.01, Blue Cross Blue Shield – 20,636.76, Bluffs Sanitary – 872.65, Bound Tree – 1,328.20, Buchanan – 750.00, Callawy – 432.01, Cannon – 250.00, Capital Business – 61.04, CEM – 920.00, Century Lumber – 43.10, Chief Supply – 2,878.26, Clerk of Court – 304.01, CNA Surety – 50.00, Cody Hotline School – 250.00, Colonial Life – 206.48, Contractors Materials – 183.60, CPS Distr. – 172.50, Cramer – 400.00, Crystal Ice – 240.00, Custom Badge – 190.00, Custom Cage – 740.00, Dana Kepner – 1,740.00, Dennis Supply – 97.04, Drube Supply – 72.94, EC Power – 176.79, Farmer – 443.80, Fastenal – 181.22, Ferguson Signs – 15,300.00, Fired Up Resue – 5,050.00, Fisher Roofing – 5,550.00, Frenchman Valley – 23.73, GDF Nursery – 2,380.00, Gene Davis – 602.59, Great West Trust – 160.00, Griffith – 49.64, Hawkins – 2,817.01, Holiday Inn – 332.00, Holloway – 200.00, Home Depot – 240.00, Hough – 3,000.00, Howshar Hardware – 1,912.35, Ideal Linen – 287.57, Indoff – 92.98, Johnston’s Corner – 1,457.20, Kiefer – 926.47, Kriz Davis – 1,298.91, LGLP – 9,993.00, Magid Glove – 323.15, Martin – 600.00, Matheson – 257.60, McMurry Ready Mix – 1,543.45, Menards – 119.95, Metal Solutions – 250.80, Mission Comm. – 1,042.20, Montgomery, M. – 278.14, National Judges Assoc. – 90.00, Neve’s Uniform – 1,989.00, Niobrara County Chamber – 500.00, Northern Tool – 3,499.99, Overton’s – 332.74, Pitney Bowes – 515.68, Premier Pyrotechnics – 2,500.00, Productivity Plus Acct. – 634.83, Public Safety – 379.02, Respond Systems – 98.52, Rose Brothers – 221.42, Rothenbuehler – 202.50, Sargent Drilling – 12,725.50, SEC-Ops – 8,971.85, Sedman – 60.00, Sherwin Williams – 533.52, Soapy Suds – 60.00, Source Gas – 1,939.62, Southwest Plumbing – 300.00, Staples – 526.31, Swank Motion Pictures – 595.00, Sire Coca-Cola – 276.72, Amazon – 1,237.69, TC Edwards – 107.50, TDS – 15,121.07, Team Laboratory – 214.00, Uline – 132.04, USPS – 174.99, Valley Plumbing – 353.51, Verizon Wireless – 605.42, Water Tech – 665.80, Westco – 1,797.55, Western Research – 4,063.34, Wheatland Auto – 381.53, Windbreak Cable – 15.02, Wireless Advanced – 3,661.66, Wright Express – 2,125.48, Wy. Dept. of Ag – 50.00, Wyo. Child Support – 170.83, Wyo Retirement – 137.50, Wyo Trading – 193.00, Zerox Government – 240.00, Payroll 41,098.74, FICA/Med. – 7,144.61. Total Vouchers $213,699.21.
Ordinance 06-16-15 Second Reading: Councilman Frederick moved to pass Ordinance 06-16-15 on the second reading; Councilman Martinez seconded the motion and passed with 5 ayes. Dave Cole spoke about changing verbiage to include “commercial” vehicles. He also spoke to the Council about the condition of Lucindy Rollins Road. Matt Allred informed Mr. Cole that they would be putting down gravel in the next week and will put Magchloride on it on July 15, 2015.
Resolutions 2015-006, 2015-007, 2015-008, 2015-009, 2015-010, 2015-011, 2015-012, and 2015-013: Councilman Frederick moved to approve Resolutions 2015-006, 2015-007, 2015-008, 2015-009, 2015-010, 2015-011, 2015-012, and 2015-013, seconded by Councilman Harris. Vote taken and passed with 5 ayes.
RESOLUTION 2015-006
A RESOLUTION FOR SAVINGS ACCOUNTS WITH OREGON TRAIL BANK TO BE TRANSFERRED TO CHECKING ACCOUNTS WITH OREGON TRAIL BANK.
WHEREAS, the Town of Guernsey has savings account rates of 0.00% and 0.05%, totaling $181,138.25; and
WHEREAS, Oregon Trail Bank offers checking account rates of 0.40%.
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE TOWN OF GUERNSEY, WYOMING, that accounts 312876, 307678, 315622, 178277, 310862, 178566, and 308130, totaling $181,138.25 be transferred to checking accounts. Mayor Edward Delgado, Councilman Craig Frederick, Honorable Judge William Conner, Clerk/Treasurer Kate Farmer, and Deputy Clerk Kathy Montgomery be signers on the accounts as they were originally.
RESOLUTION 2015-007
A RESOLUTION TO PAY TRI-CITY ARTS COUNCIL THE MONEY THAT THE TOWN OF GUERNSEY, WYOMING HAD BEEN HOLDING.
WHEREAS, the Town of Guernsey has been holding $585.71 for the Tri-City Arts Council, that has since disbanded; and
WHEREAS, the Town of Guernsey will write a check to the Tri-City Arts Council in the amount of $585.71 and close the account 324202 with Oregon Trail Bank.
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE TOWN OF GUERNSEY, WYOMING, that Tri-City Arts Council will be paid $585.71 and account 324202 with Oregon Trail Bank will be closed.
RESOLUTION 2015-008
A RESOLUTION FOR SAVINGS ACCOUNTS WITH FIRST STATE BANK TO BE TRANSFERRED TO A ONE YEAR CERTIFICATE OF DEPOSIT WITH FIRST STATE BANK.
WHEREAS, the Town of Guernsey has three Administrative savings accounts with First State Bank, rates are 0.03% and 0.95%, totaling $94,709.55; and
WHEREAS, the Town of Guernsey will transfer the three savings accounts to one Certificate of Deposit for one year at the rate of 0.95%.
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE TOWN OF GUERNSEY, WYOMING, that accounts 101648, 9027572 and 9027580 will be transferred to a Certificate of Deposit in the amount of $82,262.64 at a rate of 0.95% for one year. The Certificate of Deposit is designated as part of the Swimming Pool Fund. Signers will be Mayor Edward Delgado, Councilman Craig Frederick and Clerk/Treasurer Kate Farmer. The remainder will be split; $3,365.95 will be deposited into the Swimming Pool Fund checking account at Oregon Trail Bank, account number 312876 and $9,080.96 will be deposited into the Special Projects Fund account at Oregon Trail Bank, account number 200550.
RESOLUTION 2015-009
A RESOLUTION FOR ELECTRIC SAVINGS ACCOUNT WITH FIRST STATE BANK BE TRANSFERRED A CHECKING ACCOUNT WITH FIRST STATE BANK.
WHEREAS, the Town of Guernsey has an electric savings account with First State Bank, rate is 0.95%, totaling $112,563.16; and
WHEREAS, the Town of Guernsey will transfer the savings account to the Special Projects Fund checking account at First State Bank.
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE TOWN OF GUERNSEY, WYOMING, that account 101163 with First State Bank will be transferred to First State Bank account 1504300000721 in the amount of $112,653.16 to be used in the Special Projects Fund.
RESOLUTION 2015-010
A RESOLUTION FOR THE MOWER SAVINGS ACCOUNT WITH OREGON TRAIL BANK TO BE TRANSFERRED TO THE SPECIAL PROJECTS FUND WITH OREGON TRAIL BANK.
WHEREAS, the Town of Guernsey has a Mower savings account with Oregon Trail Bank, rate is 0.05%, totaling $7,152.35; and
WHEREAS, the Town of Guernsey will transfer the Mower savings account to the First State Bank Special Projects Fund.
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE TOWN OF GUERNSEY, WYOMING, that the Mower account, 322537, will be transferred to First State Bank Special Projects Fund checking account, 1504300000721, in the amount of $7,152.35.
RESOLUTION 2015-011
A RESOLUTION FOR CERTIFICATE OF DEPOSITS WITH OREGON TRAIL BANK BE COMBINED AND TRANSFERRED TO A THIRTY-NINE MONTH CERTIFICATE OF DEPOSIT.
WHEREAS, the Town of Guernsey has Certificates of Deposits with Oregon Trail Bank, rates are 0.05%, totaling $100,737.29; and
WHEREAS, the Town of Guernsey will transfer the three Certificates of Deposit to a thirty-nine month Certificate of Deposit, rate is 1.25%.
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE TOWN OF GUERNSEY, WYOMING, that accounts 1966, 1967, and 1969 will be transferred to a thirty-nine month Certificate of Deposit in the amount of $100,737.29 at a rate of 1.25%. The Certificate of Deposit will be designated as part of the Swimming Pool Fund.
RESOLUTION 2015-012
A RESOLUTION FOR THE SPECIAL PROJECTS FUND CHECKING ACCOUNT WITH OREGON TRAIL BANK TO BE TRANSFERRED TO THE SPECIAL PROJECTS FUND CHECKING ACCOUNT WITH FIRST STATE BANK.
WHEREAS, the Town of Guernsey has a Special Projects Fund checking account with Oregon Trail Bank, rate is 0.40%, totaling $165,035.38; and
WHEREAS, the Town of Guernsey will transfer the Special Projects Fund checking account to the First State Bank Special Projects Fund and close the Oregon Trail Bank checking account 200550.
NOW, THEREFORE, BE RESOLVED BY THE GOVERNING BODY OF THE TOWN OF GUERNSEY, WYOMING, that the Special Projects Fund checking account with Oregon Trail Bank, 200550, be transferred to First State Bank Special Projects Fund checking account, 1504300000721, in the amount of $165,035.38 and close the Oregon Trail Bank checking account, 200550.
RESOLUTION 2015-013
A RESOLUTION FOR SAVINGS ACCOUNT WITH FIRST STATE BANK BE TRANSFERRED TO A CHECKING ACCOUNT WITH FIRST STATE BANK.
WHEREAS, the Town of Guernsey has a savings account, rate is 0.95% totaling $30,486.01; and
WHEREAS, the Town of Guernsey will transfer the savings account to the Meter Deposit Fund checking account with First State Bank.
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE TOWN OF GUERNSEY, WYOMING, that account 60071 with First State Bank be transferred to the Meter Deposit Fund checking account 1504300000713 in the amount of $30,486.01.
Policy & Procedure Manual: Councilman Martinez moved to approve the Policy & Procedure Manual dated July 01, 2015, Councilman Frederick seconded; the motion passed with 5 ayes.
Department Reports: Mike Montgomery thanked the community for their efforts in cleaning the town up for the Holiday. He also reported that the new well has been renamed to Well #2 and designated a municipal well. Matt Allred 32 permits were issued for the fiscal year at $3,082.00. Lucindy Rollins road will have a meeting on July 15, 2015 at 6 pm at Town Hall and MagChloride will be put on the road that day as well. The airport has sold 1,760 gallons at $7,374.86 for the month of June. The Fly-in will be August 15, 2015 and 3 planes will be available for rides. Brandi McCoid July 11th will be BNSF’s free community swim day. Lindi Otero said that they were booked over the Holiday and got a lot of good comments on the course. Bruce Heimbuck said the Holiday was great and had a lot of visitors that enjoyed all of the festivities. William Conner had 26 cases, disposed of 14 and carried over 12 cases and brought in $2,980.00 in revenue for June. Kate Farmer informed the Council that the auditors will be at Town Hall on July 8, 2015 to start the audit. Painting has begun at the Golf Course and LGLP will be here August 19, 2015 at 10 am.
Council Reports: Councilman Martinez thanked all of the volunteers, employees and residents of the Town for the wonderful Holiday weekend. Councilman Frederick also thanked everyone as well as Bruce Heimbuck for all of his efforts. Councilman Harris said he received lots of compliments about the Golf Course and the entire town. Councilwoman Sturdivant said that everyone did a nice job. Mayor Delgado extended the nice job and thanks as well. He also thanked the Council for the additional days for fireworks detonation. He let the Council know that John Cobas and Dean Wundersee had resigned and thanked them for their services.
Announcements: July 9 – Hank Cramer in Concert, July 9 – Community Gas Board Meeting in Guernsey, July 15 – Lucindy Rollins Road Meeting, July 17 – “Hot Lead & Cold Feet”, July 21 – Town Council Meeting, July 23 – Green Valley Homesteaders in Concert, July 24 – Department Head Meeting.
Executive Session: Councilwoman Sturdivant moved to go into executive session to discuss personnel issues, seconded by Councilman Harris; vote taken and motion carried with 5 ayes. The Council reconvened into regular session at 9:32 with no decisions made in the executive session.
Adjournment: With no further business to come before the Council the meeting was adjourned at 9:33 pm with a motion by Councilman Frederick, seconded by Councilman Harris. Vote taken and motion carried with 5 ayes.
Attest:
Mayor, Edward Delgado
Clerk/Treasurer, Kate Farmer