Town of Gavyille Meeting Minutes January 2Nd, 2017

TOWN OF GAVYILLE MEETING MINUTES JANUARY 2ND, 2017

The regular meeting of the Tow Board of Gayville, SD was held MondayJanuary 2nd, 2017 at 6:00 PM.

Mayor/Trustees Present: Jay Jorgensen, Mike Petersen and Nick Huber

Officers Present: Treasurer Heier, Clerk Fields

Lawyer Present: Absent

Maintenance Present: Curtis Dik and Richard Putnam

Visitors:

The meeting was called to order by Chairperson Jorgensen@ 6:01 PM.

Minutes from Previous meeting approved by Petersen 2nd by Huber

Motion by Jorgensen 2nd by Huber to pay the following on the General Account:

Motion by Huber, 2nd by Petersen to pay the following on the Water Account:

Motion by Jorgensen, 2nd by Petersen to pay the following on the Special Water Project Account:

Motion by Petersen, 2nd by Jorgensen to pay the following on the Sewer Account:

Motion by Petersen, 2nd by Huber to pay the following on the Garbage Account:

December2016 Receipts:

Old Business:

Lagoon Info Update: snow/covered

Jorgensen called Vern but has not heard back on liner.

Water Main Project Update:

“As Built Drawings” Vern advised Jorgensen that Town would receive before Xmas. This did not happen. Jorgensen to contact Vern for another update.

Termination of LRC–Counter Suit W/LRS Attorney Update: No Change

Landfill issue with our waste:

Security will be implemented ASAP – SD Card Needed. Will be picked up by Clerk.

Permit still being worked on by Jorgensen

Signs to wait until Jorgensen completes permit information

Garbage Bids – no one attended the bid opening although there was interest by a couple of the area suppliers. Clerk will be contacting interested parties. Now the governing board may negotiate a contract at the best price, but must attempt to obtain competitive quotations from three venders, document procedures in the minutes and retain on file. (from official SD Bid Booklet).

Renewal Contract for Certified Water Operator received and sent to Rob Kittay.

Maintenance Update:

Putnam is back full time. Will also be able to read meters as long as no ice. Dik will continue to be “stand by” with Putnam contacting if help needed.

Clerk received new forms for zoning, building permits etc. Council decided to implement.

Clerk sent out new forms to Buckman Construction. – Nothing has been received back yet.

Clerk sent out request for quote on Spring Chip Sealing.

New Business

Motion by Jorgensen, 2nd by Petersen to designate “Cortrust Bank of Gayville, South Dakota” as the Town’s bank for 2017. All in Favor. Motion Carried.

Setting Salaries for Employees & Boards:

Motioned by Petersen, 2nd by Huber to raise Maintenance positions by $1. Putnam now $17, Heier now $16 and Dik now $15. All in Favor, Motion Carried.

Motion by Petersen, 2nd by Jorgensen to set Treasurer’s salary to $450 per month. All in favor. Motion Carried.

Motion by Huber, 2nd by Petersen to set Clerk’s monthly salary to $550. All in favor. Motion carried.

Motion by Jorgensen, 2nd by Petersen to set Board Member/Mayor positions to $80 per meeting attended. All in favor. Motion carried.

Motion by Jorgensen, 2nd by Petersen to set Special Meetings for Board Members/Employees to $40. All in favor. Motion carried.

Motion by Jorgensen, 2nd by Petersen to set Zoning Commission Meeting rate to $35. All in favor. Motion carried.

Vacancies upcoming for the Town of Gayville: 2 Trustee Positions

Records have been reviewed. Jay Jorgensen and Nick Huber terms will be ending at the end of June.

Earliest date to pick up a petition is January 28, 2017 and deadline for filing petition is February 25th, 2017. Proper publications will be sent to the Observer.

Motion by Jorgensen, 2nd by Petersen to schedule public hearing for Temp Liquor License for Gayville Fire Department’s fund raiser Feb 18th.

Bid received from DPC for Auto Dialer for the Lift Station. Motioned by Jorgensen, 2nd by Huber to order immediately. All in favor. Motion Carried.

807 Washington is now ready for fire hydrant replacement. Clerk to Call Fiemer and plan for April / May time frame.

Clerk to contact Sioux Nation to set up Dog Clinic. Will add possible resolution to February meeting so it can be discussed.

The Clerk noted receipt of drinking water sampling requirements for year 2017 from State Department of Health. Information signed off and info forwarded to maintenance. City of Sioux Falls Lab designated for monthly sample tests.

Clay Rural Water has implemented price Increase Effective Feb 2017. Motion for Resolution by Huber, 2nd by Petersen. All in favor. Motion/Resolution Carried.

RESOLUTION-2017-01

A resolution to increase water rates in the Town of Gayville.

Be it resolved by the Board of Trustees of the Town of Gayville, South Dakota that the Municipality of Gayville at its regular meeting January 2nd, 2017 that such board approves increasing per 1000-gallon rate from $3.05 to $3.30. Minimum will remain at $23.00

Effective: January 2, 2017

Passed and approved: January 2, 2017

Jay Jorgensen, Chairman

Sue Fields, Clerk

• Pollard is working on draft for new sidewalk ordinance.

Misc.

• CES Report Submitted by Clerk
• Monthly 941 Completed
• 4th Qtr. Unemployment Tax Completed
• 4th Qtr. 941
• 4th Qtr. Chlorine Report submitted
• DecemberWater Test: Passed
• 12Disconnection letters sent out.
• SD Assoc. of Rural Water Systems annual meeting 1/11/17
• Legislative Rib Dinner Feb. 8th, 2017
• Continue looking for used payloader
• Pay Bills

Treasurer report as of November 30th, 2016:

• General Now Account: $200705.55
• Water Now Account: $56818.48
• Special Water Project: $4290.73
• Sewer Now Account: $141891.96
• Garbage Account: $6,798.02
• Motion by Petersen, 2nd by Jorgensen to Adjourn @ 7:01 PM.

The next regular board meeting will be held Monday at 6:00pm, February 6th, 2017

______

Sue Fields, Town ClerkJay Jorgensen, Chairperson