Town Clerk: Dr Cheryl Scott

Town Clerk: Dr Cheryl Scott

15-17 Temple Street,

Keynsham, Bristol BS31 1HF

Telephone: 0117 986 8683

Fax: 0117 986 6359

E-mail:

Dear Councillor

You are summoned to attend ameeting ofKEYNSHAM TOWN COUNCILto be held in theCOMMUNITY SPACE, CIVIC CENTRE, MARKET WALK, KEYNSHAM onTuesday 13 December2016 commencing at 7.30 p.m.

The Agenda for the meeting appears below.

6 December 2016 Dr Cheryl Scott TOWN CLERK

______

THIS MEETING MAY BE FILMED OR RECORDED (PLEASE REFER TO THE TOWN COUNCIL'S PROTOCOL ON THE FILMING AND RECORDING OF LOCAL COUNCIL AND COMMITTEE MEETINGS (adopted August 2014).

AGENDA

1.APOLOGIES FOR ABSENCE

2.DECLARATIONS OF INTEREST

To receive any Declarations of Interest under Keynsham Town Council’s Code of Conduct (adopted on 16th October 2012) issued in accordance with the Localism Act 2011 and The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, SI No. 1464.

3.NON DISCLOSABLE PECUNIARY INTERESTS

To receive any Declarations of Interest in accordance with Standing Order 38.

4.DISPENSATIONS

In accordance with Standing Order37(a), to consider any requests for dispensations (for disclosable pecuniary interests) prior to the item (s) being discussed that Members may only become aware of during the meeting itself and;

To receive any disclosures of decisions as per item 7 of Keynsham Town Council’s Dispensations Policy and Procedure Guide.

5.RECORDS OF PREVIOUS MEETINGS

RECOMMENDATION:

(i)That the minutes of the meeting of the Town Council held on 15 November 2016 be approved as a true record and signed by the Chairman.

(ii)That the recordings of the above meeting be either preserved or deleted.

6.PUBLIC PARTICIPATION

In accordance with Standing Order 40, Members of the Public will have the opportunity to ask the Chairman any question concerning, or make observations upon, the business of the Council, at the start of the meeting, provided notice of the question along with the name and address of the member of public has been given to the Town Clerk at least four clear days before the meeting where possible, and in any case to the Chairman before the meeting and this applies to all committees of the Council. Members of the Public may also speak on one single item, unless otherwise agreed by the Chair, or Chair of a committee, only per meeting, just prior to that item being discussed. Each person may speak for not more than two minutes, with a maximum of two speakers per item in favour and two speakers per item against or at the Chairman’s discretion. To facilitate the smooth running of the meeting, Members of the Public will be asked to register their interest with the Town Clerk prior to the start of the meeting.

7.CHAIRMAN'S ANNOUNCEMENTS

The Chairman will report back on activities, events and meetings attended or taken part in since the last Council meeting.

8.QUESTIONS ON NOTICE BY MEMBERS

In accordance with Standing Order 41, a Member may ask the Chairman any question concerning the business of the Council, provided notice of the question has been given to the Town Clerk at least 4 clear days before the meeting where possible, and in any case to the Chairman before the meeting. The Chairman must rule out of order any statement that is not a question and no question should lead to or result in a resolution with financial considerations.

"As the youth service begins its strategic planning for outreach, ought we to consult with local groups to identify particular areas of need?"

9.KEYNSHAM NOW

Update to be provided by Members of Keynsham Now

10.REPORT FROM B&NES COUNCILLOR(S)

RECOMMENDATION:

To receive updates on matters relating to Keynsham.

11.REPORT FROM REPRESENTATIVES ON OUTSIDE BODIES

For Members to report back on any meetings they have attended.

12.MINUTES OF COMMITTEE MEETINGS (previously circulated)

DateRecommendations

Personnel Committee8 November

Planning Committee 28 November

Winter Festival6th December

RECOMMENDATION:

a)That the Minutes of the above meetings are received and that the recommendations as listed are approved.

13.JOINT SPATIAL PLAN – CONSULTATION RESPONSE

14SCHEDULE OF INVOICES DUE FOR PAYMENT (attached)

As per the Internal Auditors recommendation in respect of Financial Regulations, a procedure to ensure Council approval of invoices prior to their payment has now been adopted by the office staff. The list will return to Council the following month as a Schedule of Expenditure.

RECOMMENDATION:

To approve the attached Schedule of Invoices for payment.

15.SCHEDULE OF EXPENDITURE–MONTH8 (November 2016) (attached)

RECOMMENDATION:

That the Schedule of Expenditure for Month8 be approved.

16.BANK RECONCILIATION – MONTH8 (November 2016) (attached)

RECOMMENDATION:

That the Bank Reconciliation for Month 8 be approved.

17.PETTY CASH EXPENDITURE – MONTH8 (November 2016) (attached)

RECOMMENDATION:

That the Petty Cash expenditure sheet be approved.

18.JOURNALS

None to report.

19.BUDGET MONITORING REPORT – MONTH8(November 2016) (attached)

RECOMMENDATION:

That the Budget Monitoring Report for Month8 be received and noted.

20.YOUTH FINANCES–MONTH 8 (November 2016) (attached)

RECOMMENDATION:

That the attached Youth Finances sheet be received and noted.

21.TIMEOUT ATTENDANCE COMPARISONS NOVEMBER 2015/NOVEMBER 2016(attached)

RECOMMENDATION:

That the attached comparisons be received and noted

22.KEYNSHAM TWINNING ASSOCIATION – 40TH ANNIVERSARY

23KEYNSHAM IN BLOOM BUDGET REQUEST (attached)

24.YOUTH STRATEGY 2017/2020

25FORWARD PLANNING 2017-2020

26DRAFT 2017/2018 BUDGET (attached)

For Members to consider the draft budget for 2017/18, before a final decision is made at the January 2017 Town Council meeting where the budget is approved and the level of precept agreed.

27.DELEGATED ACTIONS SINCE LAST MEETING

Emergency action was taken under section 4.6 of the Financial Regulations by The Clerk to address a health and safety concern with reference to the Cemetery boundary with Durley Hill Rd. Temporary chestnut paling has been erected to prevent pedestrians and bus passengers at the nearby bus stop from falling through the hedge and down a 40foot steep drop onto the gravestones below. Cost £1,379.06 plus VAT

RECOMMENDATION:

To ratify delegated actions.

28.TOWN COUNCIL MEETING – 18 APRIL 2017

29.CORRESPONDENCE ITEMS

30.DATE OF NEXT MEETING

RECOMMENDATION:

To note that the scheduled datefor the Town Council's next meetingisTuesday 17 January 2017 (Budget Meeting)at 7.30 pm in the Community Space, Civic Centre, Market Walk, Keynsham.

31.EXCLUSION OF PRESS & PUBLIC

Page 1 of 4