TOWN BOARD MEETING – MARCH 27, 2017
The Town of Raymond Town Board held their regular monthly meeting on Monday, March 27, 2017. The meeting was called to order at 7:30 pm. The Pledge of Allegiance was recited. Roll call was taken as follows: Present were, Chairman Gary Kastenson; Supervisors, Wayne Loppnow, Paul Ryan, Tim Geszvain and Dave Lecus. Also present were Town Clerk, Linda M. Terry; Town Treasurer, Lee Marie Toll; Town Attorney, Valjon Anderson; and Asst. Fire/Rescue Chief, Kevan Leedle. Town Engineer Chris Stamborski and Town Auditor, Julie Craig arrived later.
The Treasurer’s Report was read as follows:
Community State Bank - General CheckingBeginning Balance / $23,262.68
Deposits: / $13,173.18
Transfers in: / 221,000.00
Interest Earned / 21.09
Miscellaneous Credits/Voided Checks
Journal Entries debiting checking
TOTAL DEPOSITS: / 234,194.27
Disbursements: / (226,962.76)
Transfers out: / (20,000.00)
Bank Charges & Miscellaneous Deductions / (10.00)
Journal Entries crediting checking
TOTAL DISBURSEMENTS: / (246,972.76)
ENDING BALANCE: / 10,484.19
OTHER ACCOUNTS:
UNRESTRICTED
Community State Bank - Money Market / 36,509.98
State LGIP Fund - Tax Investment / 785,520.61
TOTAL UNRESTRICTED SAVINGS / 822,030.59
TOTAL UNRESTRICTED FUNDS / 832,514.78
RESTRICTED
Community State Bank - Bond Escrow / 71,082.49
Community State Bank Storm Water Utility / 15,639.86
Community State Bank Cemetery Fund / 10,462.63
Community State Bank Perpetual Care Fund / 6,428.75
State LGIP Funds - Bond Escrow / 10,480.84
State LGIP Funds - Cemetery / 21,443.75
State LGIP Funds - Equipment Reserve / 114,791.01
State LGIP Funds - Land Reserve / 23,065.57
State LGIP Funds - Raymond SWUD / 100,607.82
State LGIP Funds - Fireworks Bonds / 10,068.94
State LGIP Funds - Fire & Rescue Equip Reserve / 7,296.43
TOTAL RESTRICTED FUNDS / 391,368.09
ALL TOWN BANK ACCOUNTS / $ 1,223,882.87
The Treasurer’s Report was APPROVED ON A LECUS/GESZVAIN MOTION. MOTION CARRIED 5-0.
BILLS PAID FROM:February 24, 2017 - March 24, 2017 Town = $226,962.76 WERE APPROVED ON A LECUS/GESZVAIN MOTION. MOTION CARRIED 5-0.
MINUTES FROM PREVIOUS MEETINGS OF: February 27, 2017, WERE APPROVED ON A LECUS/LOPPNOW MOTION. MOTION CARRIED 5-0.
SHERIFF’S REPORT:
Sgt. Mattke was present for the meeting. He gave the February report.
There were no thefts for the month of February.
There was one burglary on 6-1/2 Mile Road.
There were some vandalisms to mailboxes.
There have been extra patrols at Manheim Auto Auction.
Chairman Kastenson asked if Sgt. Mattke feels the calls will increase when the weather gets nicer?
Sgt. Mattke said that it most likely will.
PUBLIC COMMENT
SHARON KORPONAI:
Asked what the “Board of Commissioners of Public Lands” is? And, why did we pay them $118,000.00?
Clerk Terry stated that is the State Loan program that the Town borrowed one million dollars from a few years ago for the road work – the $118,000.00 is the Town’s annual payment.
STAN BUGNACKI:
Stated that he felt that the Town’s Highway Department Employees did a wonderful job last week when we had the terrible rain and hail. He wanted to make sure that they are aware that they are appreciated.
1)Fire Department Business:
a.Authorize Chief Smith to sell/dispose of Tender 461:
Asst. Chief Leedle stated that Chief Smith would like to put Tender 461 up for auction on the auction site. We will have a tanker, from Union Grove, responding to our calls.
Chairman Kastenson asked if the website charges us a commission on the sale through the website?
Supervisor Lecus stated that the buyer usually pays a fee.
AUTHORIZE CHIEF ADAM SMITH TO SELL TENDER 461, MADE ON A LOPPNOW/LECUS MOTION. MOTION CARRIED 5-0.
Agenda Item for next month’s agenda: Donation for Fire/Rescue Banquet.
Supervisor Lecus stated that Chief Smith called him regarding a leak in the Town Hall basement. The Town’s DPW Foreman, John Ertl, will give the Asst. Chief, Kevan Leedle a call tomorrow regarding the leak.
2)Storm Water Utility District:
UPDATES
Supervisor Ryan stated that some of the work has been done. We are closing out on the projects now.
He also stated that the SWUD does not want property owners to do their own work.
The SWUD Agenda for April will have “Town DPW working with SWUD on some projects”. Supervisor Ryan would like to get the DPW Employees licenses to do spraying so that they could possibly do the work along the Root River.
3)Plan Commission Business:
a.Lot Line Adjustment: Mark Wick; 7840-Boldt Drive:
APPROVE PLAN COMMISSION RECOMMENDATION FOR APPROVAL, MADE ON A GESZVAIN/LECUS MOTION. MOTION CARRIED 5-0.
4)Town Business:
a.Discussion/Possible Decision regarding Ordinance for Accessory Structures – should we maintain Town Ordinance, or change to match Racine County: (previously tabled)
Attorney Anderson stated that the more strict the Town’s Ordinance, the better the Town’s chances of knowing when someone will have the need to bring in a lot of dirt/fill.
Supervisor Loppnow stated that he looked at the site where someone had previously asked for a variance for shed size – but, in that case, the request was tabled. Supervisor Loppnow said that property is now almost flooded. If the Town would have the same Ordinances as Racine County, regarding shed size, the shed would be under water. He feels that we should keep things the way they are now.
MOTION TO MAINTAIN TOWN ORDINANCES, MADE ON A RYAN/LOPPNOW MOTION. MOTION CARRIED 5-0.
b.Discussion/Possible Decision regarding Setting Road Bond Amounts: (previously tabled)
Attorney Anderson said that the amount of bond should be set by the building inspector. He will know what kind of traffic a building permit will be bringing to a site.
Supervisor Ryan asked if this is only an Ordinance issue, or also a Building Inspector Contract issue?
Attorney Anderson feels it is both.
Chairman Kastenson asked if it was uncommon for a municipality’s building inspector to set road bond amounts?
Attorney Anderson said it is not uncommon.
MOTION TO ALLOW ATTORNEY TO DRAFT A PROPOSED ORDINANCE, MADE ON A RYAN/GESZVAIN MOTION. MOTION CARRIED 5-0.
c.Discussion/Decision regarding Soil Disturbance/Land Disturbance Permits: (previously tabled)
Attorney Anderson stated that if the building inspector, after looking at the plans, feels it should go through the Engineer, then the Engineer will also be looking at it.
It was stated that the procedure will remain the same; but, the building inspector needs to set the bond amounts. This will be part of a proposed ordinance.
d.Discussion/Possible Decision regarding Unclaimed Construction Bonds: (previously tabled)
Attorney Anderson said that some of the money that we have will need to go to the State of Wisconsin. When we figure out what is legally the Town’s money, we can then, keep that money.
AUTHORIZE TOWN ATTORNEY TO RE-WRITE THE ORDINANCE, MADE ON A LECUS/GESZVAIN MOTION. MOTION CARRIED 5-0.
e.Variance request for Duane Buschel, 2118-43rd Street: Variance for 2268 square foot pole barn (previously tabled); and possible soil disturbance:
TABLE UNTIL WE GET ADDITIONAL PAPERWORK, MADE ON A LECUS/GESZVAIN MOTION. MOTION CARRIED 5-0.
f.Discussion/Possible decision regarding proposed Plumbing Business at 8710-Hwy. G:
NO ACTION
g.Discussion/Possible Decision regarding RCEDC Payment of $825.00:
APPROVED, ON A LOPPNOW/RYAN MOTION. MOTION CARRIED 5-0.
h.Presentation of 2016 Audit / Julie Craig:
At this time, Julie Craig presented the Audit to the Board. She stated that the Town has approximately $111,852.00 more in revenue.
Supervisor Ryan would like to see a year to year report for the Storm Water Utility District.
Ms. Craig stated that the Town Treasurer could get him that information.
Ms. Craig would suggest that the Town adopt a CAP Policy for Capital Improvements. This will be placed on the April agenda.
A copy of the Audit report will be in the Town Clerk’s office for residents to look at if they would like.
APPROVE AUDIT, MADE ON A RYAN/LOPPNOW MOTION. MOTION CARRIED 5-0.
i.Award 8-Mile Road Bridge Work:
Mr. Stamborski stated that he received four bids for this work. The low bidder was Concrete Structures, Inc. (from Janesville), at $377,436.30.
He also stated that the County will be paying $218,500.00 of Bridge work to be done.
Chairman Kastenson asked how long it would take them to finish the work?
Mr. Stamborski said it would take about 3 months to complete; however, they will not be starting it until June. The engineers have given the contract a “no later” date of October.
Mr. Stamborski will be sending out letters to property owners when it gets to be closer to the date of starting.
Chairman Kastenson asked if there will be money left in the budget for roads?
Mr. Stamborski said he would like to do about a mile of road, in addition to this bridge work. He also added that this should be a 50-year fix for the bridge.
AWARD BID TO CONCRETE STRUCTURES INC., FOR THE 8-MILE ROAD BRIDGE WORK, MADE ON A RYAN/GESZVAIN MOTION. MOTION CARRIED 5-0.
At 9:00 pm, the meeting was ADJOURNED ON A RYAN/GESZVAIN MOTION. MOTION CARRIED 5-0.
Respectfully submitted,
Linda M. Terry
Town Clerk
Town of Raymond