REQUESTFORPROPOSAL
TOPROVIDEFORPURCHASEONE(1)THREEQUARTERTON FORD4x2CREW-CABTRUCKTOTHEBRUNSWICK-GLYNNCOUNTY
JOINTWATERANDSEWERCOMMISSION
Officeof theDirectorof ProcurementIssued: Friday,July21,2017
ProposalsDue by12:00NOON,ESTon Monday,August7,2017to:
Brunswick-GlynnCountyJointWaterandSewerCommission1703GloucesterStreet
Brunswick,Georgia31520
PleaseLabelProposalswithFirm'sNameandAddressAnd
"SealedProposal–3/4(ThreeQuarter)Ton Ford4x2Crew-CabTruck"
BRUNSWICK-GLYNNCOUNTY JOINT WATERSEWER COMMISSIONREQUEST FOR PROPOSAL
TOPROVIDEONE (1)
¾(THREEQUARTER)TON FORD4X2CREW-CABTRUCK
TheBrunswick-GlynnCountyJointWaterSewerCommissionissoliciting sealed Proposalsforaquantity ofOne (1)of ¾ (Three Quarter)Ton Ford4x2Crew-Cab Truck.TheSpecifications,InstructionstoProposersand GeneralConditionsareenclosed inthisRFPpackage. Alldesired informationmustbecompleted foryourProposal to receivefullconsideration.
Sealed Proposalswillbereceived untilMonday,August7,2017at12:00 Noon,atwhich timethey will beopened and read aloud.Proposalopening willbeheld in theExecutiveConferenceRoom,Brunswick-Glynn CountyJointWaterSewerCommission,1703 GloucesterStreet,Brunswick,Georgia.Proposalsmay bemailedor hand delivered,addressed and submitted asfollows:
Brunswick-GlynnCountyJointWaterSewerCommissionAttn:DirectorofProcurement
1703GloucesterStreet
Brunswick,GA31520
The“RFP :¾(ThreeQuarter)Ton Ford4x2 Crew-Cab Truck”andProposer’snamemustbeclearly markedontheoutsideof theenvelope. One(1)originaland three(3)copiesoftheProposalaretobeincluded inthepackage.A digitalcopy oftheProposalis alsodesired,yetnotrequired.
TheBGJWSCisnotresponsibleforProposalsthatarenotreceived intheProcurementDepartmentbytheduedateand time.LateProposalswillnotbeconsidered inProposalevaluation.
Anyquestionsor clarificationsshould bedirected to theattentionofPamCrosby,DirectorofProcurementat(912)261-7127 or bye-mailto:(e-mailpreferred)
TheProposalwillbeawardedto theresponsibleProposerwhoseProposalwillbemostadvantageoustotheBGJWSC,price,availabilityandotherfactorsconsidered.
TheBGJWSCreservestherightto acceptnone,all,or anypartof theproposal,and to waiveallformalities.
¾(THREEQUARTER)TON FORD4X2CREW-CABTRUCKSPECIFICATIONS
Itistheintentofthesespecificationstodescribethe minimumrequirementsfora 3/4 Ton Ford Crew-Cabtruck. Thesuccessfulproposershallfurnish features,which areregularlyfurnished asstandardswiththisunit.Thetruckshallconform in strength,quality and materialand theworkmanship tothatprovided bethebestmanufacturing and engineeringpracticesoftheindustryand thelatestmodelavailable.Theproposershallrepresentby thisproposalthatalltherequestedpartsand equipmentaremanufacturedinstalled newand unused.Itisrequired thattheunit,asspecifiedherein,shallbecompletelyassembled,serviced and readyforoperation.
MINIMUM REQUIREMENTS:BIDDEROFFERS:
ENGINE:V-8 (Gasoline)
AXLE(S): 4x2,CrewCabLimited Slip Differential
TRANSMISSION:Automatic
TOWING: Heavy DutyTowPackage
- TrailerWiring Provisions
- TrailerReceiver
- 8,500llbtowcapacity
- ElectricTrailerBrakes(7pin Connector)
ALTERNATOR: Heavy Duty
BATTERY:HeavyDuty
SUSPENSION:¾ton minimum
WHEELBASE:CrewCab w/ 6ftbed
BRAKES: 4 wheeldiscw/ABS
DRIVE: RearWheelDrive
POWER: DoorLocks,Windows,Mirrors,Steering,Brakes
TILTCRUISECONTROL (optional):
AIRCONDITIONING:
AUDIO: AM/FM,Bluetooth,Back-upMonitor
SEATS:Front40/20/40,RearBench
LOCKS:FactoryKeyFob (2)
FLOORING:Vinyl
TIRES:Standard forspecified GVW,Highwaytread
- FullSizeSparePAINT: Oxford White
REVERSESENSINGSYSTEM:
BACK-UP ALARM: ExteriorAudible
REVERSECAMERA:
MAKE/MODELBID:
MINIMUM DELIVERYDATE:
MAXIMUM DELIVERYDATE:
DELIVERYOPTIONS:
- CompleteCertificateof Origin
- CompleteTag Application
- Warranty Owner’sManual
- ServicePartsManualWARRANTY: Details
1.Thedealerdelivering thevehiclesshallguaranteethattheautomobilesmeettheSpecificationsasdefined in theproposal. Arepresentativeof the BGJWSC,along withtheFleetManagershallinspectthevehiclein detailto assurethey meettherequirementsasspecified.Propercertificationwillbemadeoneach invoicethatthevehiclemeetsallspecifications.Anydeficienciesnotedshallbecorrected attheManufacturer’sexpense.Anyvariationsfromspecificationsmustbeclearlydefined and beattachedtotheofficialproposalsheet.
2.Wherethereis aminordifferencein proposalprice,theBGJWSCmaytakeintoconsiderationservice,costofreplacementparts,superioritemsand performanceofthevehicleoffered.
3.Thevehiclesshallmeetor equalallrequirementsoftheFederalGovernmentand Stateof Georgiaforsafety standardsfor2017modelvehiclesand shallcoverallessentialitemsnotspecificallycovered inthisproposal.
4.Itisunderstoodthatthisvehiclewillbepurchasedin serviced condition.
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Ihaveread,understand and agree tocomply withthe above Specifications:
COMPANYNAME:
ADDRESS:CITY:STATE:ZIP:
E-MAILADDRESS:
TELEPHONE NUMBER:FAX NUMBER:
SIGNATURE:TITLE:
PLEASEPRINT NAME:
THISFORMMUST BERETURNED WITH PROPOSAL
INSTRUCTIONSTOPROPOSERS
1.Theseinstructionswillbind proposerstotermsandconditionsherein setforth,exceptasspecificallyqualified in specialand contracttermswith any individualproposal.
2.Bysubmitting theirproposal,allvendorscertifythattheyarenotcurrentlydebarred fromsubmittingproposalsoncontractsbyanyagencyoftheStateofGeorgiaandthefederalgovernment, noraretheyan agentof any person orentitythatiscurrently debarred fromsubmitting proposalsoncontractsbyanyagency of theStateofGeorgiaorthefederalgovernment.
3.Thefollowingcriteria areused in determining theresponsibleproposer:
(a)Theability,capacityand skill oftheproposerto performthecontract;
(b)Whethertheproposercan perform thecontractwithin specifiedtime,withoutdelay orinterference;
(c)Thecharacter,integrity,reputation,judgement,experienceandefficiency of theproposer;
(d)Thequality of performanceunderpreviouscontracts;
(e)Thepreviouscomplianceby theproposerwith lawsandordinancesrelatingto thecontract;
(f)Sufficiency of thefinancialresourcesand ability oftheproposertoperformthecontractandprovidetheservice;
(g)Thequality,availability,and adaptability ofthesupplies orcontractualservices to theparticularuserequired;
(h)Theability of proposertoprovidefuturemaintenanceand servicefortheuseof thecontractunderconsideration;
(i)Thenumberand scopeof conditionsattached totheproposal; and
(j)Suchotherfactorsasappeartobepertinentto eithertheproposalor thecontractunderallof thecircumstancesinvolved.
4.TheBGJWSCisexemptfrom allStateSalesTaxandFederalExciseTax.TaxID Numbersareavailableupon requestasnecessary.
5.Allproposalsshould be tabulated,totaled and checked foraccuracy.Theunitpricewillprevailincaseof errors.
6.Allrequestedinformation should beincluded in proposalforyourproposaltoreceivefullconsideration.Theproposalwillbeawardedto theresponsibleproposerwhoseproposalwillbemostadvantageoustotheBGJWSC,price,availability,andotherfactorsconsidered.TheBGJWSCreservestherighttoacceptnone, all, or anypartoftheproposaland waiveallformalities.
7.Any questionsor clarificationsshould bedirectedtotheProcurementOfficeviae-mail: .
8.QuoteallpricesF.O.B.Brunswick-Glynn CountyJointWaterSewerCommission,1703 GloucesterStreet,Brunswick,GA31520.Deliverieswillonly beaccepted8:00a.m.to5:00p.m.,Monday throughFriday.
9.Itistheresponsibility oftheproposertoensuretheirproposalisreceived intheProcurementOfficebythetimeand dateindicated ontheRequestForProposal.Proposalsreceivedafterthetimeand dateindicated willbeconsidered lateandwillnotbeopened.
10.Sealed proposalsshallbeaddressedand submitted asfollows:One(1)originaland three(3)copiesof theproposalshould beeithersentbyparcelserviceor hand deliveredto theBrunswick-Glynn CountyJointWaterSewerCommission,OfficeofProcurement,1703GloucesterStreet,Brunswick,GA31520.Allproposalsmustbeclearly markedwiththeRFPnameand numberonthe outsideoftheenvelope.Adigital copyoftheProposalisdesired,yetnotrequiredtobeincluded.
11.Allproposersmustberecognized dealersinthematerialsorequipmentspecified and bequalified toadviseintheirapplicationor use.A proposer,atany timerequestedmustsatisfytheProcurementOfficethathe/shehastherequisiteorganization,capital, stock,abilityandexperiencetosatisfactorilyexecutethecontractin accordancewith theprovisions ofthecontractinwhich he/she isinterested.
12.Anyalterations,erasures,additions,oromissionsof requiredinformationoranychangeofspecifications,or proposalscheduleisdoneattheriskoftheproposer.Anyproposalwillberejectedthathas asubstantialvariation,which is avariationthataffectstheprice,qualityor deliverydate.
13.TheBGJWSCwillrejectanymaterials,suppliesorequipmentthatdo notmeetspecifications,eventhough proposerliststhetradenameor namesofsuch materialson theproposal or pricequotationform.Theunauthorized useofpatented articlesisdoneattheriskoftheproposer.
14.Allmaterial,equipment,and suppliesshallbesubjecttorigid inspection,undertheimmediatesupervision oftheProcurementDirectorto which theyaredelivered. Ifdefectivematerials,equipment,or suppliesarediscovered,thevendor,upon being instructed bytheProcurementDirectorshallremove,ormakegood such material,equipment,orsupplieswithoutextracompensation.Itisexpresslyunderstood andagreed thattheinspectionofmaterialsby the BGJWSCwillnowaylessentheresponsibilityofthevendor to releasehim/herfrom his/herobligationtoperformand deliverto theBGJWSCsound and satisfactorymaterials,equipment,or supplies.Thecontractoragrees to pay thecostsofalltestsor defectiveequipmentor allowthecostto bededucted from any moniesduehim/herfrom theBGJWSC.
15.Unlessotherwisespecified,theBGJWSCreservestherighttoaward each itemseparately oronalump sum basis,whicheverisin thebestinterestof theBGJWSC.
16.Anyproposalsmaybe withdrawn atany timebeforethetimesetforopening proposals.Noproposalmaybewithdrawn for a periodofthirty (30)daysafteropened.Anycomplaintrelativetoproposalsshould bemadepriortoproposalopening.FAILURETOCOMPLYWITHTHESEINSTRUCTIONSWILL BEGROUNDSFORREJECTION OFPROPOSAL.
17.TheProposalmustbesigned bya company officerwho islegallyauthorized toenterintoacontractualrelationship inthenameof thevendor.
GENERALCONDITIONS
A.PROCUREMENTPOLICIES PROCEDURES:Thisproposalissubjectto theprovisionsof the
Brunswick-Glynn County Purchasing PoliciesandProceduresand any revisionsthereto,which areherebyincorporated intothiscontractin theirentirety exceptasamendedor suspendedherein.
B.CLARIFICATION OF TERMS:Ifanyprospectiveproposerhasquestionsaboutthespecificationsorother proposaldocuments,theprospectiveproposershould contacttheProcurementOffice viae-mail, ) nolaterthanMondayJuly 31,2017.Anyrevisionsto theinvitation willbe madeonlybyaddendum issued bytheProcurementDirector.
C.INSPECTION:Allmerchandiseshallbesubjectto inspectionafterarrivalatdestination. In thecaseanyitemsarefoundtobedefectiveorotherwisenotin conformity with specificationsor statementofwork,theBGJWSChastherightto rejectsuch itemsand return themattheproposer’sexpense.
D.DEFAULT:In caseof failureto delivergoodsin accordancewith thetermsand conditions,theBGJWSC,afterdueoralorwrittennoticemayprocure substitutegoodsfrom othersourcesand hold thevendorresponsibleforany resulting additionalpurchasing and administrativecosts.Thisremedy shallbein additionto any otherremedies,which the BGJWSCmayhave.