CATS

COST SHARE

Cost Share Definition: “Project costs NOT borne by the sponsoring agency”

Reference OMB Circular A-110

TOPIC: FIS BASIC COST SHARE SET-UP/INQUIRY/TRACKING

Establish CS Sub-Account

  • Account manager provides source account to C&G staff.
  • C&G staff establishes cost share sub-account(s). Example 1 & 1A
  • FIS/TPDocument/COA/SubAccount

Sub-Account Example 1

Go to the MORE button to enter the source account information

CS Sub-Account cont’d.

The source account provides the actual funding to cover the grant cost share bookings and used when the automatic transfer of funds spawns in the general ledger in the nightly batch process.

  • Select the MORE Button to complete sub-account document

Sub-Account MORE screen for Source Example 1A

FIS INQUIRY SCREENS: After the cost share sub account(s) areestablished and bookings begin for 4812405 CS007.

Lookup Screens associated with Cost Share in FIS

Inquiries/Reference Tables/ type in “s” and tab/select sub account/enter account # i.e., 4812405 click search. Results returned identify all sub accounts (CS and EX) associated with the account. Click on MORE button for other detail.

FIS/Inquiry/Balances: Financial

FIS/BALANCE: CONSOLIDATION

(fis/inquiry/balances/consolidated balance)

Look-up Cost Share

  • Enter Account Number and Cost share sub account.
  • Change default radial buttons to “Detail” and “Include Cost Share”
  • Click Report

Report Results for 4812405 CS007 (used FY2004 as budget not loaded for FY05):

These above expenses are paid for by the source account of 1035300.

FIS/BALANCE/CONSOLIDATED: COST SHARE SOURCE ACCOUNT 1035300

Look-up bookings of cost share to the cost share source account linked to the 4812405 CS007. Inquiry/Balances/Consolidated

  • Normal default, unless there is cost share source sub account, enter identifier.

SEARCH RESULTS – to identify cost share booked drilldown is required. Click on Consolidated Object of “COMP” compensation as its salary we’re tracking.

Drilldown continued– Level, double click on “ACSA” Academic salary.

Drilldown continued into Account Balances – Actual, double click on the 9920 Actual Salary of “$602.46”.

Note: Transfer of Funds object codes are reflecting differently effective 7/1/04.

Drilldown continued – Monthly bucket balance of July, double click on the 602.46 to find what makes up the consolidated booking.

Results display all bookings for the month of July. Double click on the “Generated Cost Share” to find the associated CG Account.

HOW TO VIEW AN ACCOUNT REFLECTING EFFORT OF PERSONS, SALARY ONLY.

FIS/Inquiry/Labor Distribution/Account Status: Current Funds: Enter Account number and click report for view.

RESULTS: effort by cost share sub account, expense sub account and main account – salary dollars rounds up/down.

ANOTHER FAVORITE:

FIS

Search for Documents

Find by Account – To narrow search down, enter limited parms as shown. This pulls all documents that are associated with the account/sub account. Parms entered for the below search are (ST) as the Type, 4812405 for the Account and click Search button.

Search Results identify all salary expense transfer document (CS/EX) that are associated with 4812405.

Basic FIS Cost Share Info/Inquiry

Ethel Workman

July 22, 2004

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