MEDAIR is a Christian humanitarian international NGO founded in 1988, with its HQ in Switzerland. MEDAIR’s mission is to respond to human suffering in emergency and disaster situations by implementing multi-sectoral relief and rehabilitation projects in a compassionate and serving attitude inspired by its Christian ethos. The organisation’s consistent focus ensures maximum efficiency and accountability, with ISO 9001:2000 certification worldwide. Medair’s unswerving commitment continues to bring hope to the world’s most vulnerable.MEDAIR strives to live and work by its values: integrity, hope, compassion, accountability, dignity, and faith.
To strengthen our Human Resources Sector, Medair is accepting applications for the position of;
Senior HR Administrator
PERSON’S SPECIFICATION:
We are looking for a highly motivated individual with excellent qualifications who has experience working in the areas of Administration and Human Resources to work in an emergency situation setting. Youhave excellent interpersonal skills and area good team player willing to assist in other duties as necessary. You have good organisational skills and show initiative and know how to manage your time. You are open to learning and self-improvement through participation in training and/or private study.
Date:14.11.18Page 1
MedairSenior HR Administrator South Sudan Programme
LOCATION / Juba County, Central Equatorial State, Republic of South SudanSTART & DURATION / Start of employment ASAP.
REPORTING TO / Human Resources Manager, Central Equatorial State, South Sudan
OVERALL PURPOSE / Working as an important member of a diverse team who are committed to serve the worlds most vulnerable with practical and compassionate care the sr. Human Resources Administrator is responsible for supporting the Human Resources Department.
As an experienced Senior HR administrator you will have the ability to provide full administrative support and assistance to the HR team to deliver HR goals and objectives as directed by the strategy. We are providing an opportunity for an ambitious individual to take ownership of their responsibilities and to continuously review and suggest improvements to current processes and procedures. With a particular focus on high level archiving regarding nationally recruited staff, on a day-to-day basis this will involve responsibility of archive, monitoring staff policies, keeping track of deadlines,administration of contracts and documents.
PROJECT OVERVIEW / Multi-sector relief programme including: provision of Primary Health Care, Nutrition, Health and Hygiene Promotion, Water and Sanitation and NFI & Emergency Shelter distributions across fixed and emergency response locations throughout South Sudan. The goal is to assist in reducing morbidity and mortality in vulnerable communities in South Sudan.
JOB DISCRIPTION & PERSON SPECIFICATION
Responsibilities:- Maintaining an effective, 100% accurate, hard and soft copy HR filing system for all employee records and other HR filing as required.
- Support the general improvement of all HR data through proactive cleaning and maintenance of data, file upgrades, etc. ensuring that data is entered 100% accurate first time.
- Supervise the Junior HR Officer where necessary in ensuring that all documents are scanned properly.
- Ensure timely processing of recruitment requests, incl. issuing of the right JD in conjunction with the Sr. Human Resource Officer responsible for recruitment.
- Create informative and attractive adverts in conjunction with the Sr. Human Resource Officer responsible for recruitment who will post them.
- Play an important role in supporting any audit processes that might be called upon by Management as per donor’s requests. For instance; ECHO, OFDA, CHF etc. and keep files of the documents requested. Scan all the Labour reports and contract details requested by respective donors for specific staff in question.
- Ensure that all contracts and all other contractual agreements are in place, accounted for, properly signed and follow up if needed.
- To ensure 100% accuracy and the timely production of data to be passed to the Payroll Officer and HR manager according to the published monthly timescales.
- Keep track of training records, diploma’s and the whole training documentation.
- Train the field locations (Project Support Managers/ Finance Support Officers) in the field of archiving, administration and proper documentation.
- At delegated level, ensure the confidentiality of information held on individual staff files
- Cover for colleagues while on leave.
QUALIFICATION / EXPERIENCE:
/ESSENTIAL
/DESIRABLE
Vocational qualification
/ Diploma in HR, Administration, Social Sciences or related field. /Degree in HRM or Business Administration
Work experience
/3 yearsHR and/or administration /archive experience, preferably in an NGO
Languages
/Good English (spoken and written) and good Arabic (spoken)
/Proficiency in working language and skills
IT
/Proficient in Microsoft Office Suite (especially Excel, word, outlook, internet Explorer)
COMPETENCIES
/ESSENTIAL
/DESIRABLE
Motivation
/Enjoys working in a team setting.
/Christian-commitment, Compassionate
Team building
/Team-player but also able to work independently
/Excellent interpersonal skills
Adaptability
/ Able to work under pressure and meet tight deadline / Stress management capacityTechnical expertise
/ Generalist administration experience /Prompt in communicating feed backs.
WORK CONDITIONS /This is a Juba based position with regular visits to field locations. Living conditions in field locations are basic.
Please submit your application (CV, contact information and copies of certificates) by4thFebruary 2016 to:
Human Resources Department
Medair South Sudan, Theo Hai Tongping or e-mail:
The date and time for interviews will be communicated when the shortlist is published.Only short-listed applicants will be contacted.
Date:14.11.18Page 1