MEMORANDUMJune 13, 2011
TO:Seleana Samuel, Acting Division Director
Commodities Division
DTMB, Purchasing Operations
FROM:Kristen Robel, Buyer
Commodities Division
DTMB, Purchasing Operations
SUBJECT: Evaluation Summary for ITB No. 071I1300136Roadside and Slope Mowing, Taylor TSC–Department of Transportation
Statement of Work
This request is to establish a contract for roadside and slope mowing around the Taylor Transportation Service Center (TSC) for the Michigan Department of Transportation.
Background Information
A contract is needed to provide roadside and slope mowing along the state trunk line roadways at the lowest possible cost to the State.
Buyer and Agency Review
The following Buyer and the Agency reviewed the proposals:
NameDepartment
Kristen RobelDTMB, Purchasing Operations
Terry HarrisMichigan Department of Transportation
Bidders
Purchasing Operations posted the ITB on the Bid4Michigan Website for 28 days. Four companies submitted a timely proposal for evaluation.
Bidder: / City, State:1. B & B Landscaping / Fenton, Michigan
2. Fontenot Landscape Services LLC / Livonia, Michigan
3. U.S. Lawns of Livonia / Southgate, Michigan
4. Payne Landscaping / Detroit, Michigan
Evaluation Summary
ITB No. 071I1300136
Roadside and Slope Mowing, Taylor TSC
Page 2
Selection Criteria/Evaluation
Purchasing Operations and the Michigan Department of Transportation reviewed each submitted proposal. B & B Landscaping and Fontenot submitted a bid on every location, U.S. Lawns of Livonia bid on Location 3 and Payne Landscaping bid on Location 2.
Per Section 1.2.2 “Administrative Procedures,” mowing equipment listed in each proposal was evaluated. Fontenot Landscape Services, Payne Landscaping and U.S. Lawns of Livonia were determined to have sufficient equipment for each route they bid on. It was determined that B & B Landscaping had sufficient equipment to mow all of Location 1, select routes in Location 2 (slope mowing from M-102 to Paul and West Outer Drive to South I-94, slope mowing from Rosa Parks to Conant and litter pick-up from Rosa Parks to Conant), Location 3, Location 4, and Location 5. All bidders then were determined to have passed the evaluation process.
Purchasing Operations then conducted second round pricing for this Invitation to Bid. Fontenot Landscape Services and Paynet Landscaping submitted revised pricing. Based on price and equipment, the following bidders are hereby recommended for award: B & B Landscaping is recommended for Location 1, the three routes they qualified for in Location 2, Location 4 and Location 5. Fontenot Landscape Services LLC is recommended for award on Location 2, and U.S. Lawns of Livonia is recommended for award on Location 5.
Price Comparison
Bidder: / Original Bid Amount / Revised Bid Amount1. B & B Landscaping / $ 1,272,491.70 / No revised bid amount
2. Fontenot Landscape Services LLC / $ 3,189,770.40 / $2,915,892.24
3. U.S. Lawns of Livonia / $ 116,532.00 / No revised bid amount
3. Payne Landscaping / $ 1,864,428.00 / $1,632,144.00
Award Recommendation
The Buyer and Agency was responsible for interpreting all information submitted, determining the quality of each vendor’s response to the requested information, and determining whether the information submitted demonstrated the bidder’s ability to sufficiently service the State. Based on all of the information discussed above, the following biddersare recommended for award:
B &B Landscaping
Fontenot Landscape Services LLC
U.S. Lawns of Livonia
The total estimated contract value is $2,277,509.70. The agency estimate was $2,143,980.29.
Evaluation Summary
ITB No. 071I1300136
Roadside and Slope Mowing, Taylor TSC
Page 3
Was a JEC utilized?
Yes.No.
How was pricing submitted?
One Step.Multiple Step (pricing separately sealed).
How was pricing factored into the award decision?
Best Value/Lowest PriceBest Value/Combination of Score and Price
Evaluation Summary
ITB No. 071I1300136
Roadside and Slope Mowing, Taylor TSC
Page 4
Signatures:
SignatureDate
SignatureDate
Reviewed and approved by Buyer Manager _____
Reviewed and approved by Division Director _____
Reviewed and approved by Director _____