To: Members of the Council

To: Members of the Council

NEWTON SOLNEY PARISH COUNCIL

Clerk: Mrs J Storer2 Mansfields Croft

Etwall

Derbyshire

Tel: (01283) 733662DE65 6NJ

To: Newton Solney Parish Councillors

ANNUAL MEETING OF THE PARISH

Dear Councillors,

I should be pleased if you would note that the next Annual Meeting of Newton Solney Parish Council will be held on Friday 8th May 2009 at 7.00 pmin the Village Hall, Newton Solney.

Yours sincerely

Clerk.

A G E N D A

  1. Apologies
  1. To read and confirm the Minutes of the last Annual Meeting of the Parish
  1. Report by the Chairman (Cllr Buchanan) for the year ending 31.3.09
  1. Questions from the Floor
  1. Chairman to close the meeting

NEWTON SOLNEY PARISH COUNCIL

Mrs J Storer (Clerk)

2 Mansfields Croft

Etwall

Derbyshire DE65 6NJ

Mobile: 07762052483

Date: 30th April2009

To: The Chairman and Members of Newton Solney Parish Council

Dear Councillor,

ANNUAL MEETING OF THE PARISH COUNCIL
ORDINARY PARISH MEETING

I write to inform you that the next Parish Council Meeting, at which your attendance is requested, will be held on Friday 8th May 2009Village Hall on at 7.45 pm.

Planning applications will be available for examination from 7.30 pm to 7.45pm.

Members are asked to complete the Declarations Sheets (if appropriate). These will be available in the meeting room.

Yours sincerely

Jacqui Storer

Clerk

ANNUAL MEETING OF THE PARISH COUNCIL
  1. Election of Chairman
  2. Chairman to take and sign the Declaration of Office
  3. Election of Vice Chairman
  4. Vice Chairman to take and sign the Declaration of Office
  5. Review of the Register of Interest
  6. To appoint representatives to Working Parties and external bodies

a) Village Hall

b) Joint Liaison meeting with SDDC and Parish Councils

c) Safer Neighbourhood Meetings

d) Percy William Ratcliffe Cottages Trust

e) Area Forum

f) Joint Highways Forum

g) Working parties

h) other representations

ORDINARY PARISH MEETING

PUBLIC PARTICIPATION

(a) A period of not more than ten minutes will be made available for members of the public and Members of the Council to comment on any matter. Where a Member indicates they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) below. (If the item to which representations or comment were made by a Member is on the Agenda the Member must declare that interest again and withdraw from the meeting during consideration of that item)

(b)If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.

(c)Members declaring a prejudicial interest who wishes to make representations or give

evidence under the Code of Conduct relating to Agenda items shall do so at this stage.

AGENDA

PART 1 NON –EXEMPT INFORMATION

1. To receive apologies for absence

2. Variation of Order of Business

3. Declaration of Members Interests.

Please Note:-

(a)Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting and must indicate the action to be taken (ie to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

(b)Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.

The Declarations of Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.

4. To confirm the Non-Exempt Minutes of the Last Meetings held on 17th April 2009 (previously circulated)

5. To determine which items if any on Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms:-

That under Section 100(A) of the Local Government Act 1972, the Public be excluded from the meeting during consideration of the business set out in the Agenda item(s). (to be specified by Council) on the grounds that it (they) involve(s) the likely disclosure of exempt information as defined in the report(s) or otherwise indicated at the meeting.

6. Matter Arising from the Minutes

7. To receive the Clerk’s Report

8. To receive the Chairman’s Report

9. To receive reports from Parish Councillors

i)Village Hall Committee

ii)Area Forum meeting 20/04/09

iii)Joint meeting with SDDC and Parish Councils – 29/04/09

iv)Other meetings attended

Notification of Future meetings and representatives to attend

i) Joint Highways Forum – 25/06/09 – Civic Offices @ 10am

10. To receive a report on the Village Project

11. How to improve the current Recreational Field facilities and to establish ownership of the Field and to consider the transfer of funds to the Parish Council

12. Planning Applications and Decisions

Applications

9/2009/0236, - The renewal of planning permission 9/2004/0171 for the siting of two temporary classrooms at Newton Solney C of E Infant School, Trent Lane, Newton Solney.

Decisions

9 2009 0030 FH – The conversion and extension of existing outbuildings to form a swimming pool and ancillary accommodation at 41, Cedar House, Main Street, Newton Solney

GRANTED subject to conditions

9 2009 0032 L – The conversion and extension of existing outbuildings to form a swimming pool and ancillary accommodation at 41, Cedar House, Main Street, Newton Solney

GRANTED subject to conditions

13. Correspondence

Action Required

None

Information purposes only

1. SDDC – Area Forum meeting 20/04/09

2. SDDC – Corporate Plan 2009-2014

3. Equality & Human Rights Commission – Public Sector Duties

4. DALC –circulars

5. SDDC – Joint meeting with Parish Councils/meetings

14. Finance:

a)Accounts

Accounts for Payment

Clerk’s fee for May£88.62

DCC – pension contributions for Clerk & PC (May)£24.75

Clerk’s expenses£TBC

Newton Solney Village Hall – Room hire 05/04/09£7.00

Hallam Maintenance – Service of mower and strimmer£103.00

Money received

SDDC – Concurrent function refund£1660.00

b)To consider requests for funding under S137

None received

c)To complete the Audit Return

d)To receive an update of the transfer of signatories for the Barclays Current Account

15. Future Agenda Items

Discipline and Grievance Policy (in line with DALC circular)

Amend signatories on Derbyshire Building Society Account

Review of Risk Assessments

Review of Standing Orders

Review of Financial Standing Orders

To consider whether to rent the Recreational Field for football matches

PART 2 – EXEMPT ITEMS

None identified

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