Conclusions of the provisional board for ECEAT International , Brno, June 6, organised by ECEAT Czechia.

Background:

The Leipzig meeting decided to restructure the ECEAT International organisation. A provisional board was set up with the task to restructure the ECEAT network. The Brno meeting is a follow up of the Leipzig meeting.

Present:

ECEAT Amsterdam - Fien Meiresonne, Naut Kusters, Hans Geluk

ECEAT Poland – Richard Richardson

ECEAT Deutschland – Matthias Baerens, Anke Pieper

ECEAT CZ – Michal Burian

Observers:

- Ludia a voda, - Slovakia, Zuzana Magdova, Robert Zvara (aspirant candidates for ECEAT Slovakia)

Cancelled:

- ECEAT Portugal Mirjam Olsthoorn

- ECEAT Sweden + Finland sent a letter which has been taken into account in the discussion

CONCLUSIONS

1.International structure

-The provisional board decided to create a new legal entity ”ECEAT International”

-The present ECEAT – International in Amsterdam will be transferred into ECEAT - Netherlands

-ECEAT Amsterdam will transfer the ownership of the ECEAT name and logo registered for EU to this new organisation

-ECEAT Deutschland will transfer the ownership of the to this new organisation

-ECEAT International will be responsible for among others:

a)Apply for funding in the name of ECEAT International.

b)Formulate standards and criteria for accommodations.

c)Developing standards for full and associated members. Present board members have the responsibility to increase the total number of board members in order to create a strong network.

d)Member organizations are free to apply for funding from EU and other international bodies, but they are required to inform the ECEAT International Board about this. The appropriate form for this will be developed.

e)Every individual member is entitled to choose, within its own country, its private partners for ECEAT-related commercial products. Every national partner can decide how he works together with private initiatives based on guidelines of the use of the ECEAT – name.

2. Membership

-ECEAT International will have full and associated members

-Full members will be able to have a seat in the board of ECEAT – International

-The founding full members are:

ECEAT – Netherlands

ECEAT – Poland

ECEAT – Czech Republic

ECEAT – Germany

3. Statutes and Manual for Partners

The following working groups are apointed to work out a proposal for the:

1. Statutes of the new ECEAT- International which include:

- Criteria for full membership (Naut, Fien)

- Criteria for associated membership (Naut, Fien)

- Obligations and rights of the members (Naut, Fien)

2. Manual for Partners which will include:

- Criteria for ECEAT – International projects on the international level (Naut and Michal)

- Criteria for commercial use of the name ECEAT (Matthias)

- A strategy for the development of joint quality criteria for ECEAT accommodations (Matthias)

- Criteria for use and exchange of mutual data (Matthias)

- Secretariat (Naut)

- Financial contribution (Michal)

- Mission statement (Naut, Michal)

The whole provision board will be consuled regarding the above proposals before the next meeting of the provisional board. The proposals will be worked out on the basis of the Leipzig and Brno meetings.

4. Development of the network

The meeting agrees with the principle that every full member can take up the responsibility to work for the development of national ECEAT organizations in other countries in agreement with ECEAT – International. A system of securing the commercial interests of such a member will be worked out later.

ECEAT-Netherlands would like to work for the development of the ECEAT formula in the following countries: GB, F, E, B, L, IRL.

ECEAT Germany wants to do the same for: I, A, CH.

ECEAT-CZ wants to do the same for Croatia and Hungary

5. Next meetings

The next meeting of the provisional board will discuss and decide on the proposed statutes and manual for partners and prepare an international meeting for all (potential) full members and (potential) associated members. The meeting will take place in Germany (September 23 and 24, 2001, full days). The full international meeting and the registration of the new entity will take place in The Netherlands in the Autumn (24 - 26 October, 2001)

6. Distribution of the conclusions

We will sent it to ECEAT – Poland (to react within 5 day’s), after their approval Michal Burian will inform all the other present ECEAT – Partners.

Additional: As Richard Richardson had to leave already on Thursday early morning (exactly according to the original meeting plan) but we, remaining, because of time pressure, developed these conclusions also partly on Thursday late morning, Jadwiga wants to add following to the conclusions:

She requests that it be added to the meeting notes that the proposed
statutes and manual for partners should be circulated at least 2 weeks in
advance of the September meeting in Germany so that they can be properly
reviewed before the meeting.
She also said that 24-26 October 2001 date for the Netherlands meetings
conflicts with her schedule, and requests that this meeting date be
rescheduled for 28-29 October, with the 2nd best dates as 27-28 October