to:Idaho Firewise Board of Directors

from:Jennifer Swann

subject:Board Report

date:May29, 2010 to July 2, 2010

cc:Richard Caldwell

PROJECTS

Website: Primarily worked on the library reorganization. All files were opened, reviewed for content, and renamed and/or moved. Due to the deletion of duplicate, low-quality, and irrelevant files, the library size was reduced by 30%, bringing its size down to 8.5 GB and 1,281 files. Additionally, What’s New, the News Feed, and Calendar of Events were updated. Ready, Set, Go!, Wildfire Prevention Week, and the KIG Birdhouse Poster have been added to the What’s New section. The Idaho Wildland Conference (with a link to the registration), youth camps, and Northern Rockies Wildfire Prevention Workshop have been added to the calendar.

Non-profit Status: IRS Form 1023 is 50 percent complete. Goal is to complete the application prior to July 13th. Completed sections on organizational structure, required provisions, narrative description of activites, compensation and financial arrangements, and benefits. Remaining sections include fundraising, government affiliations, grant/fund distribution, financial data (current year and 2 following years), and public charity status. Bylaws will require a signature from each current director. Bylaws will be circulated via mail upon final approval.

Media: Finalized press release to highlight Idaho Firewise and direct people to our website. Continue to coordinate PSAs for local radio with Lorraine Simonson at Mid Snake RC&D. Met with Red Inc. to detail needs for IDFW publication and display.

IWFC: Met with Jon Skinner and John Drake to discuss the content for breakout session at conference. Focus will be on modern marketing and the IDFW website. Added IWFC logo and registration link to website.

MEETINGS

Participated in the following meetings:

Title / Date / Mode / Purpose
ISFPWG / 6/2/10 / In Person / General Meeting
IDFW Board Mtg. / 6/3/10 / In person / General Business
F.I.R.E. Up / 6/4/10 / In Person / Healthy Hills Initiative Monitoring Plan
Mesa Firewise Com. Mtg. / 6/8/10 / In Person / Firewise Community Application
F.I.R.E. Up / 6/15/10 / In Person / Curriculum Presentation and Field Day
Drake Cooper/Jon Skinner / 6/18/10 / In Person / IWFC Breakout Session
Firewise Garden/Jon Skinner / 6/18/10 / In Person / Informational
Ivy Dickinson / 6/21/10 / Telephone / AmeriCorps and Board
F.I.R.E. Up Media Event / 6/22/10 / In Person / Media Coverage
Yvonne Dickinson / 6/22/10 / Telephone / Resignation and Future Involvement
Nevada Fire Safe Council / 6/24/10 / Telephone / IRS Documentation
Harry Steele/Jon Skinner / 6/25/10 / In Person / Library Reorg/IDFW Shirts
El Dorado Co. Fire Safe Council / 6/28/10 / Telephone / IRS Documentation
RED Inc./Jon Skinner / 7/1/10 / In Person / IDFW Publication and Display

ADDITIONALDETAILS

In addition to the projects and meetings listed above, the following items were completed:

  • Prepared minutes from June 3rd meeting.
  • Prepared agenda for July7thmeeting.
  • Prepared board report for July 7th meeting.
  • Prepared a fire monitoring presentation and assisted with development of field forms for F.I.R.E. Up.
  • Completed IDFW Travel Reimbursement Policy.
  • Gathered resources for the library.
  • Checked in with Mark Larson and Seth Grigg regarding board members.

UPCOMING ACTIVITIES

I will be on vacation July 14th through July 23rd.

Growing a Firewise Culture in Your Backyard!