To: Debbie Rowan, Solution Data Systems, Inc.

From: Gabe Rushing, IWS

MIHS BOD Meeting Archive Project

Overview

The Maricopa Integrated Health System (MIHS) currently has an online archive of public meeting documents. Currently, this archive is using a series of html tables that are not very accessible to users. We have creates a calendar interface the will display the documents. The information from the old html tables needs to be entered into the new calendar interface using a publisher in the IWS CMS.

Front-end interfaces

  • Calendar -
  • Event page -

Back-end publisher

  • The meetings and info from the pages 2013 – 2006 in the following section be added to the publisher titled Current and Archived Meetingsin the publisher tab of the IWS CMS.
  • IWS CMS Log in
  • User name: dataentry
  • Password:site2edit
  • Publisher items should follow the these patterns
  • Header: (Meeting type Month Day Year) Example: Formal Meeting August 23, 2013
  • Page Name: This will auto fill in when field is clicked and the Header is filled out.
    Example of auto filled cell: formal-meeting-august-28-2013
  • Type: Select meeting type (for meetings on the archive pages before year 2012, the agenda will state the meeting type)
  • Location please use the following Iframe for all meetings located at the Maricopa Medical Center
  • <p style="text-align: right;"<iframe src=" width="225" height="225" frameborder="0" marginheight="0" marginwidth="0"</iframe<br /<small<a style="color: #0000ff; text-align: left;" href=" Larger Map</a</small</p>
  • Date: Month/day/year Example: 8/13/13
  • Additional Info: This should be the legal disclaimer language. This will be displayed when clicking on the meeting date in the archived pages.
  • Example: Pursuant to A.R.S.§ 38-431.01, 38-431.02 and 38-431.03(A), notice is hereby given to the members of the Maricopa County Special Health Care District Board of Directors and to the general public, that the Maricopa County Special Health Care District Board of Directors will hold a Formal Meeting, open to the public, on Wednesday, August 28, 2013 at 1:00 pm at Maricopa Medical Center, Auditoriums 1 and 2, Administration Building, 2601 E. Roosevelt Street, Phoenix, Arizona 85008. Agendas are available within 24 hours of each meeting in the Office of the Board, Maricopa Medical Center, Administration Building, 2nd Floor, 2601 E. Roosevelt Street, Phoenix, Arizona 85008.
  • Agenda PDF: This will be used to upload the meeting agenda. The document can be downloaded from the archive page, and then uploaded using this tool.
  • Minutes PDF: This will function the same as the agenda item
  • Packet PDF: This will function the same as the agenda item
  • Results PDF: This will function the same as the agenda item
  • Note: Some meetings may only have an agenda, if the document does not exist on the archive page, please skip.
  • Summary: This will not be used for archived meeting, only for meetings moving forward. Please skip this step.