GreenDolphinVillage
Minutes of the Meeting
April 8, 2013
Board Members Present: Bruce Glinski, Joe Mirasolo, Susan Lalone, Wayne Compton, and Sue Bayard. Board members absent: Dan Laterza and Ed Ranta. Present from Management: Jill Fama, Property Manager.
Meeting called to order at 6:30 P.M.
Minutes/Motion: Wayne moved to accept the minutes of the March Meeting.
Second: Sue Bayard.
Vote: All were in favor.
Delinquent Accounts: Jill reported that as of 4/2/13 thereis only one account in collection. April charges have not been posted as of this time. The balance on the delinquent account is $2281.25. Atitle exam update was ordered and preparation for filing of a civil action in the appropriate court is underway.
Financial Statement: The Board reviewed the March Financial Statement.
Decks: Frank at Star Touch has agreed to hold his pricing and would like to start on finishing last year’s project and starting this year’s project as soon as weather allows. The contract has agreed to hold his prices so the Board will continue with this vendor.
The Board also established that they would walk the property to view the buildings for painting on 4/17 at 9:00 a.m.
Annual Meeting/Follow Up: The “group rate” letter was mailed to all owners on March 5th. We have asked owners to reply by March 31st. We have received approximately 51 replies.
Insurance Resolution: Last month the board made some changes to the proposed insurance resolution. We notified Charlie Perkins’ office and have received the revised resolution which was signed at the April Meeting and will be recorded with the registry of deeds.
Owner’s Concern on Eclipse Lane: The Board requested that we ask Dave what will grow on Eclipse Lane and to price it as well for consideration at the May meeting.
Roof Leaks: Jill informed the Board that during the months of February and March we had a few roof leaks once we had snow on the roofs but before we had time for ice dams to occur. We were able to limit damage by having the snow removed from the roofs in a timely manner. KTM has been under contract for this work and did work diligently to limit the damage. They have provided a proposal which they feel will resolve the problem but would like to explain the proposal to the Board. Jill suggested we have Chuck Minasalli meet us on site when we have the property walk to explain his findings. The Board agreed.
Frost Heave: Last month the Board discussed the frost heave that occurs near 4 Cavendish Circle. While we did look into this a couple of years ago with a couple of paving companies, we did not receive any written quotes. Jill has since been in touch with both vendors. Atlantic Paving provided a proposal for $19,475. Chris Coviello from Pavement Inc. advised that he would go back to revisit the area and will send me something. He called the night of the meeting and quoted $4200 for an 85X20 area to be repaved. The Board questioned how deep they would go to remove the clay and to be sure his quote would also include adding stone. Jill advised that she is in the process of bidding a large paving project in Peabody and she can have the successful bidder take a look at this as well.
Newsletter: Jill supplied the Board with Spring Newsletter for approval. The Board requested we add a reminder about the fundraiser and the newsletter was approved. Jill will send the newsletter.
Owner Request Lights: An owner on Whalers Lane asked if he would be allowed to install solar lights around his walkway. The board did not object. Jill will notify the owner accordingly.
Motion to adjourn made by Bruce at 7:45 p.m.
Second: Joe.
Vote: All were in favor.
1