Memo
To: Bliss Cavendar, Excellent Writer
From: A+ Editor, Friendly Editor
Date: April 8, 2010
Re: Edit notes for the document How to Create Footnotes in Microsoft Word
I have completed the requested edit on the document How to Create Footnotes in Microsoft Word. Overall, I found the information to be clear and well organized for the end-user.
I have reviewed and corrected spelling and punctuation. Following are a few additional suggestions for improving the usability of the information.
Formatting and alignment:
· The reverse indenting style used for the paragraphs is not typical. I recommend paragraphs that are flush left-aligned to the left margin. Indenting the first line of a paragraph is often used, but I prefer no indentations in instructional documents.
· The headings and paragraphs are slightly indented from the left margin. I recommend that they be flush against the left margin.
· The numbers are aligned to the left margin; the headers and paragraphs are not. Our style guide recommends aligning either the numbers or the numbered text with the headers and paragraphs.
· Our style guide recommends double spacing before and after numbered lists; I have removed the additional spacing from the document.
· Our style guide recommends aligning notes with the text to which it refers.
Highlighting:
· I have applied our style guidelines for use of bold typeface, quotation marks, Courier font, and capitalization.
· I have suggested removing bold typeface on some items such as references to a superscripted number and figure titles.[provide some rationale]
Consistency:
· I have modified the headings for the final two sections to make them more consistent with the other headings in the document.
· I have changed the formatting of the second footnote citation text to be consistent with the first. Our style guide recommends Courier text without quotation marks under these circumstances.
· Sometimes results or notes are included with an instruction, and sometimes they are separate. I have noted this in the comments and made some suggestions on how to address the consistency.
· Please review the use of “Microsoft Word” as opposed to “Word” in the document.
Please review the recommended edits, incorporate any changes, and submit the final document to the Service Desk for incorporation into the Microsoft Word user guide. I would be happy to review the updated document; I can complete any follow-up items within 24 hours. You can contact me at ext. 2150 or by email. [do not leave this phase up to the writer; request meeting to discuss disagreements with your edit and an updated copy to check revisions.]
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