TO ALL MEMBERS OF THE COUNCIL

You are summoned to attend the next meeting of Sutton St James Parish Council at the Village Hall, Chapel Gate, Sutton St James on Thursday 21st January 2016 at 7.30pm or immediately following the public forum scheduled for 7.30pm when members of the public may ask questions or make short statements to the Council concerning matters to be discussed on this Agenda. Time for this session is limited to 15 minutes, 2 minutes per person.

75 / 16 / APOLOGIES FOR ABSENCE and reason given
76 / 16 / DECLARATIONS OF INTERESTS AND CONSIDERATION OF ANY REQUESTS FOR DISPENSATIONS IN ACCORDANCE WITH THE LOCALISM ACT
Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Sutton St James Parish Council Code of Conduct for Members and by the Localism Act 2011.
77 / 16 / TO APPROVE THE MINUTES of meeting held on 19th November 2015 and 17th December 2015
78 / 16 / PLANNING
Reference Number: H20-1187-15
Type: FULL
Proposal: Side extensions to form lounge and garage
Location: MURTLYN COTTAGE 4 MASTERDYKE
Applicant: Mr & Mrs S Morrell
DECISION
79 / 16 / COUNTY COUNCILLORS REPORT
80 / 16 / DISTRICT COUNCILLORS REPORT
81 / 16 / TO RECEIVE REPORTS FROM OUTSIDE AGENCIES
a)  Police and NHW.
i.  Break-ins within the village
ii.  Operation Galileo
b)  Highways and Environment
1. Highway fault on 24/11/2015 15:16:32 Your reference number is: 101000065083
Fault type: Surface dressing works safety issue Your description: Location: Jarvis Gate, Sutton St James
2. Highway fault on 24/11/2015 15:23:14 Your reference number is: 101000065086
Fault type: Pothole greater than 40mm Your description: Location: Chapel Gate, Sutton St James
3. Highway fault on 24/11/2015 15:20:22 Your reference number is: 101000065084 Fault type: Dead tree or vegetation Your description: Location: Elders Gate, Tydd St Mary
4. 26.11.15 reported by phone, fly tipping on Horsemoor Drove, - fridge freezer
5. 26.11.15 reported by phone, waste bin at Hoyles Field not emptied
6. 26.11.15 Shop waste bin not emptied, reported
7. 26.11.15 Environment & Enforcement for Dogs Barking at Alma House Broadgate Road SSJ H20-0483-15 Enforcement returned the call stating she visited this week, but no one was in left a card. The owner returned the call confirming they had 15 dogs when they moved in and they now had 16.
8. Highway fault on 07/12/2015 11:53:46 Your reference number is: 101000066890 Fault type: Pothole greater than 40mm Your description: The edges of the road has fallen away creating a few deep pot holes which encroach onto the highway Location: Broadgate Road, Sutton St James
(c) Network South Travel & Transport Briefing
82 / 16 / PARISH MATTERS
a)  Chairman's Report
b)  Councillor's Report
c)  Clerks Report.
a)  SHDC are ordering 2 Church Hall signs to be fitted on the Bells Drove Road Signs @ £181.50
b)  Revision for Standing Orders
No business may be transacted at a meeting unless at least one-third of the whole number of members of the council are present and in no case shall the quorum of a meeting be less than four
c)  Clerk's Appraisal.
d)  New Audit Regime
e)  Date and Agenda for Annual Parish Meeting
f)  Confirmation of date of Annual Council Meeting of 21st April 2016
d)  LALC Training Events
e)  Policy Consultation - Community Infrastructure Levy Review
f)  Lincolnshire Mineral & Waste Local Plan - SSJ not identified
g)  The Right of Appeal In The Planning Process
h)  Parish Paths - final part of the 2014-2016 grant has been agreed and the Grant Application for 2016-2017 has been sent.
83 / 16 / CORRESPONDENCE
a)  Adult Care Non Residential Contributions Changes
b)  SE Lincolnshire Local Plan
c)  Sale of The Bull Fleet Hargate
d)  SHDC Local Plan
e)  Queen's 90 Birthday celebrations
84 / 16 / PARISH RESPONSIBILITIES
a)  Play Areas - Inspection Report
b)  Needham Green adoption costs
c)  Green Spaces - small green on S bend in Badgate.
d)  Hoyles Field - Letter of Authority
e)  Grange Farm Solar Trust - Hedge planting to start on 18th January. Invoice has been sent to Solarplicity for 2 years of grant money. This is expected into the bank by the end of this financial year.
85 / 16 / FINANCE
a)  To receive November 2015 Bank Reconciliation
b)  To receive December 2015 Bank Reconciliation
c)  Cash Summary November 2015
d)  Cash Summary December 2015
e)  List of December Payments Paid
f)  List of January Payments
g)  Budget and Precept
86 / 16 / ITEMS OF INTEREST
a)  LCC Electoral Review
b)  LALC News
87 / 16 / ITEMS TO BE INCLUDED ON THE NEXT AGENDA
88 / 16 / TO CONFIRM THE DATE OF THE NEXT MEETING provisionally scheduled for 18st February 2016

Lin Pilcher,

Clerk to Council

15 January 2016

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