Administration and Finance Division

Ants Technical Documents

Canon Copier Configuration

Introduction......

User Interface (UI)......

Basic Configuration......

AFD Standard Settings......

Mail Box......

User Inboxes......

Addition Functions......

System......

Register LDAP Server......

Forwarding Settings......

Department ID Management......

Import / Export......

Custom Settings......

USB Settings......

Network Setting......

TCP/IP Settings......

AppleTalk Settings......

SMB Server Settings......

SNMP Settings......

Enable Dedicated Port......

Use Spooler......

Ethernet Driver Settings......

E-mail/I-Fax Settings......

Default Printer Settings......

Setting the Default Scan Resolution......

Introduction

This document will go through the settings that AFD is using in the Canon Copiers (new copiers July 2007). These copiers have a number of new features including, Scan to Email, LDAP lookup and iFax.

The copiers all have a web based user interface. Browse to the copiers IP address. The Advanced Functions and some other options are password protected, see the password vault.

User Interface (UI)

Down the left side of the UI is a menu bar.

Basic Configuration

Select the Add. Function button. You will be queried to input the user name and password.

This will open up the Additional Functions section of the menu, If the system does not query you for a password, you can set it in this section.

Setting A Password on the Addition Functions

Select Add. Function from the left menu. Select the edit button from the System Settings Screen. This will open up the edit screen for the system settings.

Select the Register ID and Password button.

Check the Use ID and Password box. Enter a user name and password, numeric only.

AFD Standard Settings

Mail Box

User Inboxes

Setup mail box 00 as a “Stored Forms” box with expiration set to Never.

Click on the 00 to open the box.

Select the Settings Button in the upper right corner.

Set the Inbox Name to Stored Forms

Un-Check the Enable Document Storing Period Check box.

Select OK.

Addition Functions

System

Select the Edit button from the upper right corner of the screen.

Device Name:Copier-XXX-YYY where XXX=building and yyy=room)

Location:Department XXX-YYY

System Manager:ANTS

Contact Information:6-2687

E-mail Address:

Administrator Comment:ANTS 6-2687

Then select the OK Button from the upper right corner.

Register LDAP Server

More Office Solutions should have configured the Cal Poly LDAP server. If they did it will be listed.

If not click on the Register LDAP button

If the Cal Poly LDAP Server is already registered, click on the link to edit the settings.

Server Name:Cal Poly LDAP

Server Address:ldap.calpoly.edu

Location to Start Search:dc=calpoly,dc=edu

Use the defaults for the rest.

Select the OK button from the upper right corner.

Forwarding Settings

If the copier has a fax machine, it can be configured to send incoming faxes to an email address instead of printing them.

Department ID Management

If the department is using IDs to track or limit functions, this is where you setup the IDs and Passwords.

To add a new ID use the Register New Department button

To delete an ID, select the IDs you want to delete, then click on the Delete the Selected Departments button

To turn on the ID management select the Settings Button.

This is also where you can clear all counters.

NOTE: if you unselect the Allow Printer Jobs with Unknown IDs, any print job sent to the printer without an ID or with an incorrect ID will just be purged by the printer.

On the workstations you need to turn on Job Accounting in the Device Settings Tab of the printer properties. There is a specific user doc on how to set the code.

You can set the default ID and Password, select of you want the user to confirm the information and more.

To change the settings for an ID select the ID to bring up the edit department screen.

This screen also displays the counts for this ID. You can also reset the counter from this screen.

Import / Export

These copiers have the ability to import and export a range of data.

Custom Settings

Customs settings covers the rest of the settings, Network Card Settings, DNS, E-Mail/iFax settings and more.

USB Settings

Disable the USB port.

Network Setting
TCP/IP Settings
IP Address Settings

IP Address:0.0.0.0

Subnet Mask:255.255.255.0

Gateway Address:129.65.xxx.250

Check the Enable DHCP Box

Select the OK button from the upper right corner.

DNS Server Settings

Primary DNS Server:129.65.21.254

Secondary DNS Server:129.65.16.254

Host Name:Copier-XXX-YYY

Domain Name:cp-calpoly

Select the OK button from the upper right corner.

NOTE: After the machine has restated and is using DHCP, the current IP address will be displayed here.

WINS Configuration

Disable WINS.

LPD Print Settings

Disable LPD

RAW Print Settings

Enable RAW

SNTP Settings

Disable SNTP.

FTP Print Settings

Disable FTP Print.

Use FTP PASV Mode

Disable FTP PASV Mode.

IPP Print Settings

Disable IPP Print.

Multicast Discovery Settings

Disable Multicast Discovery.

Certificate Settings

Use the default settings.

HTTP Settings

HTTP is required for the Remote user Interface (RUI).

Proxy Settings

Disable Proxy.

IP Address Range Settings

Disable IP Address Range.

Receiving MAC Address Settings

Disable Receiving MAC Addresses.

AppleTalk Settings

Disable AppleTalk

SMB Server Settings

Disable SMB Server.

SNMP Settings

The More Office System software that collects copier counts requires SNMP and a common community name for all machines on campus. They are currently using "public".

Enable Dedicated Port

Disable the dedicated port.

Use Spooler

Enable the Spooler.

Ethernet Driver Settings

Enable the Ethernet port, set to Auto.

E-mail/I-Fax Settings

SMTP:smtp.calpoly.edu

E-mail Address:Use the department Address

Select the OK button from the upper right corner.

NOTE: This does not have to be a valid address, if the department does not have an email address to use, use “” ().

Default Printer Settings

On a Windows print queue, the default settings for a printer can be set for a printer in the server printer properties. A user with admin privileges to the printer can also change the default setting from the printer properties on their workstation.

From the properties window, select the Advanced Tab.

On the advanced tab select the Printing Defaults button.

All the setting you choose in this screen will affect all users of this print queue.

If you have a color printer, you can change the default from Auto Detect to B&W as the default.

Setting the Default Scan Resolution

The default scan resolution is set at the copier control panel. This setting is not available in the Web Interface. From the control panel on the copier:

  1. Press the addition Functions button
  2. Select Communications
  3. Select Transmit (TX)
  4. There are 5 screens, go down to the second screen and select Edit Standard Send Settings.
  5. Select what you want your default send resolution to be.
  6. OK out of the menus.
  7. Once back at the main screen, reset the copier.

NOTE: If the machine has a FAX installed, the default might need to be set to TIFF. This needs to be tested.

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