Tiree Community Development Trust
Monthly Board Meeting
Date / 13th October 2015Time / 7.30pm
Venue / Trust Office, The Island Centre
Present / Trust Directors: Craig Smith, Sarah le Roux, Isabella MacKinnon, John Bowler, Roger Jarvis,
Pat Campbell, Rosaleen Campbell, Martin Finnigan
Staff:Andy Wright, Louise Reid
Apologies: Trudy MacKenzie, Stewart MacLennan, William Angus MacLean and Fiona Malcolm
1. Welcome and Apologies
· JB chaired the meeting in the absence of WAML. The Chair welcomed all present and welcomed MF to the board of directors.
· Apologies were received from TMK, SML, WAML and FM
2. Previous Minutes
· The minutes of the previous meeting were proposed by SLR and seconded by CS.
3. Conflict of Interest
· CS declared a conflict of interest under item eight on the agenda, The Hynish Project.
· SLR declared a conflict of interest under item seven on the agenda, Staff.
4. Matters Arising
· None to discuss.
5. Windfall Fund
(a) Enquiry Forms
§ There were three enquiries received this month, appropriate feedback will be circulated to the enquirers. LR to action.
(b) Applications
§ An application was received from Tiree Whisky Company Ltd for £500 to go towards the business start-up. This application was approved and Tiree Whisky Company Ltd will receive £500 to go towards this project. A condition of this award is that the Windfall Fund logo is displayed on either the whisky bottle, boxes or an information leaflet inside the box.
§ An application was received from Moira Welstead for £200 to go towards Tiree Charity Shop ‘Fact finding stage’ this application was approved and Moira Welstead will receive £200 to go towards this project.
§ Updated guidance from OSCR on support to businesses and individuals has been received. AW to update guidance for Start-up Grant to clearly reflect this. Business Support will be discussed at the December Directors’ Team Development Day.
6. Staff
(a) Monthly Reports
§ The staff reports were circulated and discussed.
(b) Staffing Review
§ It was noted that WAML, FM and IMK will be on the sub-committee for the annual staffing review this year.
§ A date is yet to be confirmed for the staffing review. LR and AW to action.
(c) Staff/directors Team Day
§ The staff/directors team day will take place on the 5th of December.
§ It was noted that Jackie Brierton of Grow Biz will be present to facilitate this.
§ It was suggested that time for this would be from 12pm onwards.
(d) Digital Intern
§ The digital intern placement is now completed.
§ It was noted that the scheme was very successful and the websites for TREL, CIT, and the Trust are now user-friendly and consistent.
§ There has also been some digital policies produced, such as email use and social media, it was noted that these will be circulated prior to the next board meeting. AW to action.
§ It was agreed to buy Rhona a small ‘Tiree gift’ as a thank you.
7. Project Updates
(a) Hynish
§ Work is currently being done on a scoping document which will be circulated. AW to action.
§ A sub-group meeting is also due to take place. AW to action.
(b) Crossapol Development Project
§ The tenant has highlighted several issues with the doors of the premises. It was agreed to put the replacement of all three doors out to tender alongside the re-lining of the entrance. AW to action.
§ It was noted that there are remaining floor tiles left on the premises and it was agreed if the tenant wishes to use them for the back shop area then they are free to do so.
(c) Socio Economic Study
§ It was noted that an application for £15,000 has now been submitted to the Scottish Government Charrette funding programme.
§ Funding has also been secured from Highlands & Islands Enterprise (HIE) (£5,000) and Argyll and Bute Council (£5,000). Tiree Trust will also contribute £5,000 to the project.
§ It was noted that a Charrette is an intensive, collaborative and open planning and design process, the outcome of which will be a ’Masterplan’ for future community developments. The Socio Economic Study will be produced in the pre-charrette stage.
§ If the funding application is successful the pre-charrette work will begin in November and the charrette will take place next February.
(d) Maritime Trail
§ A meeting has taken place with Lachie Brown regarding drainage of the potential site. A plan of the Pier View drains is still trying to be located.
§ It was noted this this will be discussed further at the staffing review as, with current resources allocated elsewhere, there may be a need to have an individual dedicated to this project.
(e) Community Land Ownership
§ AW gave a brief overview of the project for the benefit of the new directors.
§ The options appraisal report is now available on the website.
§ It was previously agreed to investigate lodging an expression of interest under section 36 of Part 2 of the Land Reform Act for all eligible land. It was noted however that this stage might be somewhat challenging as it is not one application to be completed but individual registers for each specific piece of land. It was noted that a register of interest lasts for 5 years.
§ It is the hope that the feasibility study will highlight the most beneficial parts of the land to procure.
§ AW is going to meet with representatives of the steering group to discuss this further.
(f) Community Group Meetings
§ Community group consultations are mostly complete with positive and constructive actions taken away.
(g) Community Events
§ It was noted that the Scarinish Hotel is now doing a Halloween Party and therefore the Trust will no longer hold one this year.
8. Policies and Procedures
(a) Sick Pay Policy
§ This item was deferred until the next meeting.
9. An Tirisdeach
· It was noted that TCB have approached the Trust for assistance with An Tirisdeach.
· It was agreed to offer assistance on the matter perhaps in the form of support in recruiting an editorial committee.
· It was requested by a member of the board to see the full accounts of TCB. AW to action.
· It was agreed that the sub-group for future discussions would consist of RC, SLR and WAML.
10. Office Plans
· Plans for a stud wall being erected to divide unit 2 had previously been circulated and discussed. It was agreed to tender for this at the same time as the works to be done on the shop, to give the board an accurate cost of the proposed work. AW to action.
11. Finance
· The budget update was circulated and discussed.
· It was noted that all new directors would meet with AW to discuss budget reports and others as part of their induction.
12. TREL Update
· Due to the restrictions faced over the past month the output was somewhat lower than usual at 117MWh. Restrictions were the result of an SSE Statcom failure.
· It is anticipated that TREL will be making a donation to the Trust within the month.
13. Tiree Broadband Update
· There has been an issue over the past month due to the Joint Warrior exercise taking place and jamming the network signal.
· Three additional BT ADSL lines have been installed in An Iodhlann, this will once again hopefully increase the capacity of the network. It was noted however that no more lines can now be purchased from BT.
14. Tiree Transport Forum
· The new terms of reference for the Transport Forum were circulated, discussed and approved unanimously.
15. AOCB
· It was noted that the Tiree Ranger Service is currently trying to raise funds, and it is the hope to run a ‘friends of Tiree Ranger’ programme.
There being no other business the meeting was closed at 10.15PM, the date of the next meeting is 10th November.
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