Tips for Submitting Concur Requests and Travel Claims

  • Be specific on the Request’s “Event Name/Nature of Official Business” by naming the conference, spelling out acronyms, or briefly describing the business reason of the trip, such as Meeting with State Department, Potential Donors, Board Members, etc.
  • When submitting your expenses, you need to submit an agenda or conference program showing the conference name, location, dates, conference hotel and how many meals are provided.
  • When combining work travel with personal travel, list the exact dates of personal travel in the comments box in your Request for Travel.
  • Business Travel dates on the Request should only include the actual business dates. When booking segments or creating your itinerary, the dates will need to be modified to include personal travel dates, if any.
  • Determining mileage to the airport should be based on leaving from the Official Duty Station, which is 660 Parrington Oval, Norman, OK. You can only use your home address if the mileage is less than using the university’s official address.
  • Rental cars must have a justified business purpose, such as if the conference hotel was miles away or if taxis would be too expensive.
  • Tips for taxis are limited to 15%. State in the comments your taxi destination.
  • Call Lauren or Merla for help!

CTP/Concur Travel Agents:

CALL when booking an international flight or a trip with multiple destinations.

Travel Consultants Team–877-727-5188 – E-mail . A team of travel agents are assigned to OU.

Helpful links to Concur training guides can be found at:

OU’s General Travel Procedures can be found at:

When to Use Your Travel Card (the black OU credit card)

  • All official business airfare is to be paid with the Travel Card
  • Use for your personal meals when on business travel (not during personal travel times)
  • Pay for your hotel lodging
  • Internet fees
  • Taxi, Uber and Train expenses
  • DO NOT USE FOR STUDY ABROAD PROGRAM EXPENSES OR GROUP BUSINESS MEALS

College of International Studies Department Per Diem Rates

CIS department rates are based on the DoD Per Diem Rate for Proportional Meals. CIS department rates are reviewed annually.

CIS Department Per Diem Rates:

China = $60/day

Italy = $65/day

Mexico = $50/day

Rio de Janeiro = $75/day

Tanzania = $50/day

Uganda = $35/day

To apply for an OU Travel Card