Subject
Timetable for 2017/18HSC Pension Scheme Annual Accounts / Circular Reference: HSC(F) 09-2018

Date of Issue: 05/03/2018

TRIM REF: HE1/18/40842

For Action by:
The Director of Operations BSO
The Director of Workforce Policy DirectorateDoH
For Information to:
The Director of Finance BSO
The Director of Finance DoH
Summary of Contents:
Timetablefor production and certification of 2017/18 HSC Pension Schemeannual accounts
Enquiries:
Any enquiries about the contents of this Circular should be addressed to:
Nicola McKnight
HSC Pension Scheme Accountant
Department of Health
Room D3.7
Castle Buildings
Stormont
BELFAST
BT4 3SQ
Tel: 028 9076 5697
/

Related documents:

Links to Annexes B and C
HSC(F) 09-2018- ANNEX B
HSC(F) 09-2018- ANNEX C
Superseded Documents:
Expiry Date:
July 2018
Status of Contents:
Action
Implementation:
2017/18
Additional Copies:
Eileen Galway

TIMESCALES FOR 2017/18HSC PENSION SCHEME ANNUAL ACCOUNTS

Timetable

  1. The purpose of this circular is to confirm the timescales for the preparation, audit and certification of the HSC Pension Scheme annual accounts 2017/18, including the information required by DoH Finance from BSO Pension Service, DoH Policy Branch and GAD.
  1. The timetable is set to enable HSC Pension Scheme accounts to be laid before the Assembly by the summer recess(6 July 2018). The timetable is shown at Annex A.
  1. Please note that all dates given are the latest dates by which the action must have been taken. BSO Pension Services, DoH Policy and GAD should advise the Department if they are not able to meet dates outlined in this timetable.
  1. In order to meet faster closing deadlines the 2017/18 timetable is very challenging. It can only be achieved if Senior Management is fully committed and action is taken to ensure that all parts of the organisation contribute appropriately and on a timely basis to the processing of financial information.
  2. It is essential that BSO Pension Services manage the process surrounding the production of the information required for the annual accounts effectively, and that this information produced for audit is of a high standard and has been subjected to an evidenced quality review at a senior level in the organisation.

Action

  1. The BSO Operations Director and DoHWorkforce Policy Director are asked to bring this letter and guidance to the attention of staff involved in supplying information for the accounts preparation.

Should you have any queries, please contact Nicola McKnight on (028) 9076 5697.

Yours faithfully

MAURA HENRY

Financial Accounting Unit

Annex A

HSC Pension Scheme

Timetable for 2017/18

Valuation to be used / Timetable / DoH
FAU / DoH
Policy / BSO Pension
Services / GAD
2016
2016 / PROCESS FOR SUPPLYING ROLL FORWARD INFORMATION TO GAD TO ENABLE CALCULATION OF PENSION SCHEME LIABILITY
It has been agreed that roll forward information will be supplied by Financial Accounting Unit (FAU) to GAD for 11 months to 28/02/18.
  • To enable this, Pension Services (PS) will complete the annual return, Annex B,as at 28/02/18 and send to FAU by 09/03/18. Some estimates may be required.
  • Additional information re capitalised enhanced retirements as at 31/03/18will be supplied by PS to FAU by 06/04/18.
  • Membership stats will be completed as usual by PS as at 31/03/18 and be submitted to FAU by 06/04/18.
Please note that all interfaces
concerning membership
statistics MUST be up-to-date.
Please inform FAU if this is
not thecase
  • Payroll information also to be supplied by PS to FAU by 06/04/18.
  • FAU will produce an accruals TB as at 28/02/18 and use this to submit roll forward info to GADby 13/04/18.
PROCESS FOR COMPLETING RESOURCE ACCOUNTS
  • Annual return, Annex C, as at 31/03/18 to be submitted by PS to FAU by 13/04/18.
  • Control accounts to be up-to-date and cleared of any old transactions so that balances are bona fide debtors/creditors or due to timing differences.
  • GAD will produce draft 2018 report for review by 04/05/18.
  • PS/FAU/Policy to review draft report and feedback comments to GAD by 11/05/18.
  • GAD to finalise report by 18/05/18.
  • Draft accounts to be submitted to NIAO/GT by 31/05/18.
AUDIT AND FINAL CERTIFICATION
  • Audit field work to commence 04/06/18. All queries to be resolved by all.
  • Draft Report to those charged with Governance to be issued to FAU (at least 2 days before DARAC) 22/06/18
  • Responses to be made to draft Report to those Charged with Governance.
  • Final accounts approved by DARAC 27/06/18
  • Accounts to be certified end of June 2018(DAO 28/06/18; C&AG by04/07/18) and laid before the Assembly by 6July 2018
/ FAU
FAU
FAU
FAU
FAU
NIAO/ FAU
FAU
FAU
FAU/
NIAO / Policy
Policy
Policy / PS
PS
PS
PS
PS
PS
PS
PS
PS / GAD
GAD
GAD
GAD