Thompson-Nicola Regional District

THOMPSON-NICOLA REGIONAL DISTRICT

policy

POLICY title: Board of directors – general

SUB: directors’ laptops

Effective Date Amendment

October 7, 2004

Policy Statement:

1.Issuance

THAT laptops be issued on the basis of one laptop per seat at the board table, regardless as to who may occupy that seat; and

FURTHER THAT a departing Director have the option of passing on the laptop to the new Director taking the seat, or of purchasing the laptop.

AND FURTHER THAT if the departing Director does not choose to either pass on the laptop to the new Director or purchase the laptop, then the Director must return the laptop to the TNRD.

2.Ownership

THAT laptops issued to Directors remain the property of TNRD unless ownership is transferred by way of a purchase to the individual Directors.

3.Useful Life of Laptops/Replacement Cycle

THAT the useful life of Directors laptops be established at 3 years; and

FURTHER THAT Directors laptops be replaced after they have been in use

for 3 years.

Page 1 of 2Policy No. 1.6

4.Maintenance of Laptops

THAT the TNRD Information Systems department perform all required maintenance on Directors laptops.

5.Software/Hardware Upgrades and Additions

That all laptops issued include the standard Microsoft software package;

AND FURTHER THAT Directors wanting to load additional licensed software and hardware do so at their own expense.

6.Insurance

THAT laptops be insured by the TNRD within its property insurance policy.

7.Lump Sum Subsidy – Self-Owned Laptop

THAT the laptop policy not include a one-time payment towards self-owned

laptops; and

FURTHER THAT all laptops issued to directors be purchased and issued by the TNRD; and

FURTHER THAT should the Board of Directors decide to include a lump sum payment toward a self-owned laptop, that the payment be made and the Director owning the laptop be responsible for completion of all maintenance, and that TNRD IT department have no further involvement than the initial TNRD standard workstation setup.

8.Option to Purchase

THAT Directors be offered the purchase of the laptop issued to that seat at the end of the 3-year useful life of the laptop, or earlier in other circumstances;

AND FURTHER THAT the amount paid by Directors to purchase the laptop be fair market value, said value to be based on a pro-rata basis equal to initial purchase price multiplied by useful life remaining, divided by total useful life of 3 years;

AND FURTHER THAT the minimum purchase price be $ 100.

Page 2 of 2Policy No. 1.6