NOMINATION FOR NEW EXTERNAL EXAMINERS
GUIDELINES FOR NOMINATION
- This nomination form is for brand new External Examiners and should be completed by the Programme Leader and the Head of School, normally less than 9 months before the end of the contract of the Examiner to be replaced.
- Nominees must be a UK or EU national or have a current visa allowing them to take up employment in the UK. Proof of this will be requested from the nominee by Human Resources before an appointment is confirmed.
- Nominees should meet the criteria set out in the person specification outlined in the External Examiner Policy.
- Programme Leaders should identify several suitable candidates for vacant External Examiner Appointments, considering nominations with the Head of School in relation to the diversity of the School-level pool of existing External Examiners.
- Boards of Studies should consider the diversity of the External Examiners already appointed for programmes reporting to that Board prior to making an appointment recommendation.
- A brief CV and confirmation of the nominee’s right to work should be submitted with the nomination.
SECTION A – PROGRAMME/COURSE DETAILS
School: / Click here to enter text. /
Programme/Course(s): / Click here to enter text. /
Level of Award: / Undergraduate / ☐ / Postgraduate Taught / ☐
Name of Current External Examiner / Click here to enter text. /
Home Institution of Current External Examiner / Click here to enter text. /
SECTION B – PROPOSED PERIOD OF APPOINTMENT
(the normal period of appointment is four years commencing on 1 October to 30 September).
From: / Click here to enter text. / To: / Click here to enter text.
Reason for non-standard period of appointment (if applicable):
Click here to enter text.
SECTION C – NOMINEE DETAILS
Full Name and Title: / Click here to enter text.
Current Job Title: / Click here to enter text.
Institution/Employer: / Click here to enter text.
Correspondence Address: / Click here to enter text.
Telephone Number: / Click here to enter text.
Email Address: / Click here to enter text.
If the nominee currently holds an External Examiner appointment with another institution, please provide details below:
Name of Institution: / Click here to enter text.
Programme examined: / Click here to enter text.
Start and End Dates of Appointment / Click here to enter text.
Eligibility to Work in the UK
To comply with UK Visas and Immigration (UKVI) legislation, GSA must verify an External Examiner’s nationality or immigration status. Therefore, all nominees are required to submit a copy of their passport (scan or photocopy the page containing the photograph and, where appropriate, the page with a valid visa entry), or other relevant documentation that demonstrates their eligibility to work in the UK.External Examiners MUST bring the originals of such documentation for verification on their first visit to GSA.
Is the nominee an UK or EU national or has a current visa allowing them to take up employment in the UK: / YES / ☐ / NO / ☐
SECTION D – CRITERIA FOR APPOINTMENT
Nominations must meet specific criteria regarding person specification and conflicts of interest. Recommendations shall explicitly confirm that nominations adhere to GSA’s External ExaminersPolicy.
Person Specification
Please read the following statements and confirm agreement.
1 / The nominee possesses knowledge and understanding of UK sector agreed reference points for the maintenance of academic standards and assurance and enhancement ofquality; / ☐
2 / The nominee possesses competence and experience in the fields covered by the programme of study, or parts thereof; / ☐
3 / The nominee possesses relevant academic and/or professional qualifications to at least the level of the qualification being externally examined, and/or extensive practitioner experience where appropriate; / ☐
4 / The nominee possesses competence and experience relating to designing and operating a variety of assessment tasks appropriate to the subject and operating assessmentprocedures; / ☐
5 / The nominee possesses sufficient standing, credibility and breadth of experience within the discipline to be able tocommandtherespectofacademicpeersand,whereappropriate,professionalpeers; / ☐
6 / The nominee possesses familiarity with the standard to be expected of students to achieve the award that is to beassessed; / ☐
7 / The nominee has fluency in English, and where programmes are delivered and assessed in languages other than English, fluency in the relevant language(s); / ☐
8 / If relevant, the nominee meets applicable criteria set by professional, statutory or regulatorybodies; / ☐
9 / The nominee is aware of current developments in the design anddelivery of relevant curricula; / ☐
10 / The nominee possesses competence and experience relating to the enhancement of the student learning experience. / ☐
If you are unable to confirm agreement with Statements 1 – 10 above, please provide an explanation below:
Click here to enter text.
Conflicts of Interest:
Please read the following statements and confirm agreement.
1 / The nominee is not a member of a governing body or committee of either GSA, the University of Glasgow or one of its collaborative partners, or a current employee of GSA, the University of Glasgow or one of its collaborativepartners; / ☐
2 / The nominee does not have a close professional, contractual or personal relationship with a member of staff or student involved with the programme ofstudy; / ☐
3 / The nominee is not required to assess colleagues who are recruited as students to the programme ofstudy; / ☐
4 / The nominee is not in a position to influence significantly the future of students on the programme ofstudy; / ☐
5 / The nominee is not significantly involved in recent or current substantive collaborative research activities with a member of staff closely involved in the delivery, management or assessment of the programme(s) or courses inquestion; / ☐
6 / The nominee is not a former staff member or student of the institution (unless a period of five years has elapsed and all students taught by or with the External Examiner have completed their programme(s); / ☐
8 / The nominee is not succeeding an External Examiner from the same department in the sameinstitution; / ☐
9 / ThenomineeisnotfromthesamedepartmentofthesameinstitutionasanexistingExternalExaminerfor GSA; / ☐
10 / ThenomineeisnotfromadepartmentforwhomamemberofstafffromGSAiscurrentlyappointed as anExternalExaminer. / ☐
11 / ThenomineehasnotbeenappointedasanExternalExaminerbyGSAwithinthelast 5 years. / ☐
12 / Thenomineedoes notcurrentlyhold morethanoneadditionalExternalExaminer appointment. / ☐
If you are unable to confirm agreement with Statements 1 – 12 above, please provide an explanation below:
Click here to enter text.
Does the nominee have previous experience as an External Examiner? / YES / ☐ / NO / ☐
If NO, please provide details of the mentoring arrangements that will be put in place:
Click here to enter text.
Please provide a supporting statement for this nomination:
Click here to enter text.
Please confirm that the nominee has been contacted and has indicated their willingness to act as External Examiner: / YES / ☐ / NO / ☐
Please confirm that the nominee been made fully aware of, and agreed to undertake, the core duties associated with their role, including the requirement to attend at least one GSA Final Examination Boardper session and submit an annual report? / YES / ☐ / NO / ☐
Please confirm that the nominee’s CV is attached: / YES / ☐ / NO / ☐
SECTION E - SIGNATURES
Electronic (typed) signatures are preferred.
Programme Leader
Name: / Click here to enter text.
Date: / Click here to enter text.
Approval by Convenor of Board of Studies(to be completed by the Convenor)
Name: / Click here to enter text.
Position: (if not Head of School) / Click here to enter text.
Date: / Click here to enter text.
Joint Board Approval (where appropriate) - Endorsed on behalf of the Joint Board
Name: / Click here to enter text.
Position: / Click here to enter text.
Date: / Click here to enter text.
Approval by Undergraduate and Postgraduate Committee*
Name: / Click here to enter text.
Position: / Click here to enter text.
Date: / Click here to enter text.
Approval by Academic Council*
Name: / Click here to enter text.
Position: / Click here to enter text.
Date: / Click here to enter text.
* May be signed by Secretary of the committee following approval at the meeting.
1FORM EE1
November 2017