161
Pendleton County Schools
Board of Education Regular Meeting
November 19, 2009 07:00PM
Northern Elementary School
Attendance Taken at 7:05 PM:
Present Board Members:
Mr. Mark Ross
Mr. Tony Spence
Mr. Steve Thomas
Dr. William Verax
Absent Board Members:
Mr. Daryl Mullins
Pendleton County Schools Mission
Pendleton County Schools pledge to provide a compassionate, diverse, rigorous, and secure learning environment for every student.
I. Call to Order
Chairperson of the Board, Steve Thomas, called the meeting to order and lead the group in the Pledge of Allegiance. Board member, Tony Spence, led the prayer.
II. Approval of October 15, 2009 Board Minutes
Minutes of the October 15, 2009 board meeting were presented for board approval.
Order #8475 - Primary Motion Passed: Superintendent Yost's recommendation to approve the minutes of October 15, 2009 passed with a motion by Dr. William Verax and a second by Mr. Steve Thomas.
Vote Aye All
Absent – Daryl Mullins
Motion carries unanimously.
III. Presentations and Recognitions
III.A. Welcome from Northern Elementary School
Principal Darell Pugh welcomed guests, parents, students, and the Board of Education to Northern Elementary.
III.B. 2010 Kentucky All-State Chorus Recognition
Ms. Debra Holland and the 2010 Kentucky All-State Chorus members were invited to attend the board meeting for recognition of their accomplishments. Students selected to the All-State Chorus included Evan Odson, Stacy Tillett, Kelsey Flannery, and Brett Price.
III.C. Boys Cross Country Team
The Boys Varsity Cross Country Team along with coaches, Marcia Hatfield, Barb Ritter, and Dustin Hinson, were invited to attend the board meeting for recognition of their Runner-up Regional Title. Members of the Boys Varsity Cross Country Team are Cameron Turner, Kyle Gosney, Jacob Hanser, Bodin Howell, Kurtis King, Bryce Hill, Jeff Edwards, Anthony Young, Cory Dailey, Nick Tolbert.
III.D. Kelsey McCain - 2009-10 Girls Cross Country State Participant
Kelsey McCain qualified for the State Cross Country Meet. Kelsey was invited to attend the board meeting for recognition for this accomplishment.
III.E. Comprehensive District Improvement Plan
As a part of the Comprehensive District Improvement Plan, the district and school provide monthly Implementation and Impact (I&I) Reports on quarterly progress. Tony Dietrich presented on behalf of Pendleton High School and Sharp Middle School Assistant Principal, Phyllis Kelsch, reported to the board this month. Due to a scheduling conflict in December, Northern Elementary Principal, Darell Pugh, gave his quarterly report at this month. All schools submitted their Consolidated School Improvement Plans for 2009-10 for board review.
Pam Harper, District Instructional Supervisor, presented the Comprehensive District Improvement Plan for board approval
Order #8476 - Primary Motion Passed: Superintendent Yost's recommendation to approve the 2009-10 Comprehensive District Improvement Plan passed with a motion by Tony Spence and a second by Dr. William Verax.
Vote Aye All
Absent – Daryl Mullins
Motion carries unanimously.
III.F. Community Education Update
JoEllen Mitchell presentedCommunity/Adult Education Overview for the 2008-09 fiscal year.
IV. Discussion Items
IV.A. Health Insurance Discussion for Retired Employee
Ms. Sue Bradbury, retired Sharp Middle School teacher, requested to meet with the board regardingher health insurance coverage.
Order #8477 - Primary Motion Passed: A motion to reimburse retired teacher, Sue Bradbury, for Cobra premiums from August 1, 2009 thru December 31, 2009 in the amount of $2762.60 ($2887.60 premium minus $125 normal retirement premium) with no obligation by the board after December 31, 2009 passed with a motion by Dr. William Verax and a second by Mr. Steve Thomas. The board shall receive a full release as a result of this payment.
Vote Aye All
Absent – Daryl Mullins
Motion carries unanimously.
IV.B. Orders of the Treasurer
Order #8478 - Primary Motion Passed: Superintendent Yost's recommendation to approve the Orders of the Treasurer passed with a motion by Mr. Tony Spence and a second by Dr. William Verax.
Vote Aye All
Absent – Daryl Mullins
Motion carries unanimously.
IV.C. Elementary Schools Renovation/Building Project Update
John Leap, Codell Construction, gave an update on the building project.
Pay Estimate 6 was requested by Codell for board approval. Pay Estimate 6 totals $1,379,324.99 which includes the following:
LE Gregg Associates Invoices 8,329.50
Codell 35,675.00
Rising Sun Developing 43,722.21
School Specialty 29,665.00
Hilltop Stone 1,435.36
Reis Concrete 10,565.25
Cloud/Oldcastle Precast 7,013.60
Atlas Metal Products 114,082.00
Interstate Construction Products 35,866.65
Wm Kramer & Son 379,755.00
ABR Construction 44,064.96
IMETCO 17,898.17
OK Interiors -6,582.91
KEN/API 40,756.22
Economy Glass 14,301.00
B.L. Radden & Son 24,732.00
Concord Fire Protection 18,597.75
Reliable Automatic Sprinkler 180.75
Hart Plumbing Co. 12,019.32
Worly Plumbing Supply 105.34
Hudson Piping 107,234.55
United Electric Co 155,480.00
Richards Electric Supply 3384.10
Glenwood Electric 28,777.95
Glenwood Electric -5,707.05
Wesco Distribution 54,111.00
Debra Kuempel 62,116.02
T&C Construction 97,670.12
Reis Concrete 826.00
Clay Ingels Co 7,371.40
Hinkle Block/Masonry 16,261.31
Jack Sand 2,191.46
MMI of Ky 5,136.00
Back Adjustment Materials Retainage 12,289.96
Order #8479 - Primary Motion Passed: Superintendent Yost's recommendation to approve payment of Pay Estimate 6 totaling $1,379,324.99 passed with a motion by Dr. William Verax and a second by Mr. Mark Ross.
Vote Aye All
Absent – Daryl Mullins
Motion carries unanimously.
IV.D. Elementary Schools Renovation/Building Project Change Orders
The following Change Orders require board approval and change orders over $7500 require KDE approval:
Change Order 2-3: Stems from Codell PR # 13 where the owner requested retaining wall, storm work, fencing, etc. at Southern Elementary around the Alternate 5 wing. This work is required since the bank is so close to the building and the owner wanted to leave the access road to the utility lines wider and open. Rising Sun will receive an Additive Change Order totaling $14,322.78, pending KDE approval due to the cost being over $7,500.00.
Change Order 6-3: Stems from Proposal Request # 10B where we had to complete dry in work at penetrations for the revised Range Hood installation provided by Hudson Piping. This addition was completed at Southern. Another contractor will have an additional cost at Northern. ABR Construction will receive an Additive Change Order totaling $3,135.04.
Change Order 7-1: Stems from two different Proposal Requests added together. The first stems from Codell Proposal Request # 12 where we added exterior barrier materials to both schools in order to achieve the thermal barrier for the building envelope as required by SCB. The total for this change was $17,645.00. The second stems from Codell Proposal Request # 19 where we requested OKI to complete the ceiling tile installation during the second shift in the classrooms where the owner had already moved into the rooms. The total for this change was $525.00. OK Interiors will receive a total Additive Change Order for $18,170.00, pending KDE approval due to the cost being over $7,500.00.
Change Order 16-2: Stems from Codell Proposal Request # 10A where additional work was required by the State Inspector to the existing Range Hood which included an upgrade in the ductwork per the state and mechanical codes. This brought the existing Range Hood up to code per their specifications. This was completed at both schools. Hudson Piping will receive an Additive Change Order for $13,540.00, pending KDE approval due to the cost being over $7,500.00.
Change Order 17-1: Stems from Codell Proposal Request # 06 where the owner requested additional twist-lock receptacles in both the IDF and MDF rooms at both schools. This is an upgrade to the rooms and was provided at both locations. United Electric will receive an Additive Change Order for $3,804.00.
Order #8480 - Primary Motion Passed: Superintendent Yost's recommendation for board approval of the following Change Orders passed with a motion by Mr. Tony Spence and a second by Mr. Mark Ross:
· Change Order 2-3: Rising Sun $14,322.78, pending KDE approval
· Change Order 6-3: ABR Construction $3,135.04
· Change Order 7-1: OK Interiors $18,170.00, pending KDE approval
· Change Order 16-2: Hudson Piping $13,540.00, pending KDE approval
· Change Order 17-1: United Electric $3,804.00
Vote Aye All
Absent – Daryl Mullins
Motion carries unanimously
IV.E. Amend Student Attendance Policy 09.123 - 2nd Reading
This was the second reading for policychange of Student Absences and Excuses 09.123. Current policy states that written verification of an absence must be submitted within ten (10) days of the student's return to school or the absence is deemed unexcused. Mr. Aulick's proposal reflectsthe time limit to submit written verification of an absence to be changed to five(5) days.
Order #8481 - Primary Motion Passed: Superintendent Yost's recommendation to approve the second reading of Policy 09.123 Student Absences and Excuses passed with a motion by Mr. Tony Spence and a second by Mr. Steve Thomas.
Vote Aye All
Absent – Daryl Mullins
Motion carries unanimously
IV.F. District Enrollment Contracts 2009-10
District Director of Pupil Personnel, Jeff Aulick, presented the following District Enrollment Contracts for students entering the district for board approval.
District: Campbell Co.
Student Address Guardian Grade School Reason
Patrick McCain 13430 Hidden Ridge Ln Daniel/Kristen McCain 07 SMS Employee
Kelsey McCain 13430 Hidden Ridge Ln Daniel/Kristen McCain 12 PHS Employee
Sarenna Lea 14028 Plum Creek Rd Ed/Gena Lea 12 PHS Employee
Ceanna Lea 14028 Plum Creek Rd Ed/Gena Lea 08 SMS Employee
Dawson Irons 1099 Lickert Road Jenny Irons 02 NES Parent Request
Alyssa Reis 12977 Shaw Goetz Rd Robin Reis 02 NES Employee
Zachary Baker 954 Darlington Creek Dr Eileen Baker 04 NES Employee
District: Grant Co.
Maya Lustenberg 1245 Baker-Williams Rd Jeff/Michelle Lustenberg 07 MS Employee
McKinley Lustenberg 1245 Baker-Williams Rd Jeff/Michelle Lustenberg 05 NES Employee
Michayla Lustenberg 1245 Baker/Williams Rd Jeff/Michelle Lustenberg 10 SMS Employee
Julia Holland 3480 Knoxville Rd Greg/Debra Holland 08 SMS Employee
Porter Hedenberg 245 Eads Rd Angela Hedenberg 02 NES Employee
Macy Hedenberg 245 Eads Rd Angela Hedenberg 00 NES Employee
Brock Houchens 200 Kenny Road Buffy Houchens 01 NES Employee
Grant Houchens 200 Kenny Road Buffy Houchens 01 NES Employee
District: Harrison Co.
Samantha Brumley 100 Ross Avenue Rena Fightmaster 11 PHS Employee
Jacquelin Brumley 100 Ross Avenue Rena Fightmaster 09 SMS Employee
Courtney Moore 1701 KY Hwy 1744 Ernie/Alicia Moore 07 SMS Road
Leah Moore 1701 KY Hwy 1744 Ernie/Alicia Moore 03 SES Road
Trinity Taylor 5943 Hwy 36 W Jennifer Taylor 00 SES Employee
Victoria Gibson 4164 KY Hwy 36 W Joey Gibson 00 NES Employee
Kendall Gott 418 KY Hwy 353 Angela Gott 05 SES Employee
District: Augusta Ind.
Kaitlyn McAfee 416 E4th Street Jimmy/Jennifer McAfee 09 SMS Employee
Kelly McAfee 416 E4th Street Jimmy/Jennifer McAfee 08 SMS Employee
District: Bracken Co.
Frankie Collins 396 Snag Creek Rd Ronald/Sarah Collins 04 SES Employee
Samantha Carl 166 Powersville Williams Rd Sarah Jones 08 SMS Employee
Owen Gerhard 6223 Brooksville Germantown Amanda Gerhard 01 NES Employee
Garrett Flynn 163 Milford Rd Karla Flynn 02 SES Employee
District: Kenton Co.
Hannah Pugh 10411 Lynchburg Dr Victoria Pugh 07 SMS Employee
Adrienne Pugh 10411 Lynchburg Dr Victoria Pugh 04 NES Employee
Skye Baird 10411 Lynchburg Dr Victoria Pugh 11 PHS Employee
Evan Pitzer 414 Timberlake Ave Missy Pitzer 99 SES Employee
District: Erlanger/Elsmere Independent
Brendan Caudill 117 Timberlake Avenue Laura Caudill 04 NES Employee
Tyler Caudill 117 Timberlake Avenue Laura Caudill 01 NES Employee
Order #8482 - Primary Motion Passed: Superintendent Yost's recommendation of approval of Non-Resident Pupil Contracts "Entering District" for school year 2009-10 passed with a motion by Dr. William Verax and a second by Mr. Mark Ross.
Vote Aye All
Absent – Daryl Mullins
Motion carries unanimously
IV.G. District Enrollment Contracts 2010-11
District Director of Pupil Personnel, Jeff Aulick, presented District Enrollment Contracts for students leaving and entering the district for board approval. Non-Resident Students (Coming In)for school year2010-11 are:
District: Campbell Co.
Student Address Guardian Grade School Reason
Patrick McCain 13430 Hidden Ridge Ln Daniel/Kristen McCain 08 SMS Employee
Ceanna Lea 14028 Plum Creek Rd Ed/Gena Lea 09 SMS Employee
Dawson Irons 1099 Lickert Road Jenny Irons 03 NES Parent Request
Alyssa Reis 12977 Shaw Goetz Rd Robin Reis 03 NES Employee
Zachary Baker 954 Darlington Creek Dr Eileen Baker 05 NES Employee
District: Grant Co.
Maya Lustenberg 1245 Baker-Williams Rd Jeff/Michelle Lustenberg 08 SMS Employee
McKinley Lustenberg 1245 Baker-Williams Rd Jeff/Michelle Lustenberg 06 NES Employee
Michayla Lustenberg 1245 Baker/Williams Rd Jeff/Michelle Lustenberg 11 SMS Employee
Julia Holland 3480 Knoxville Rd Greg/Debra Holland 09 SMS Employee
Porter Hedenberg 245 Eads Rd Angela Hedenberg 03 NES Employee
Macy Hedenberg 245 Eads Rd Angela Hedenberg 01 NES Employee
Brock Houchens 200 Kenny Road Buffy Houchens 02 NES Employee
Grant Houchens 200 Kenny Road Buffy Houchens 02 NES Employee
District: Harrison Co.
Samantha Brumley 100 Ross Avenue Rena Fightmaster 12 PHS Employee
Jacquelin Brumley 100 Ross Avenue Rena Fightmaster 10 SMS Employee
Courtney Moore 1701 KY Hwy 1744 Ernie/Alicia Moore 08 SMS Road
Leah Moore 1701 KY Hwy 1744 Ernie/Alicia Moore 04 SES Road
Trinity Taylor 5943 Hwy 36 W Jennifer Taylor 01 SES Employee
Victoria Gibson 4164 KY Hwy 36 W Joey Gibson 01 NES Employee
Kendall Gott 418 KY Hwy 353 Angela Gott 06 SES Employee
District: Augusta Ind.
Kaitlyn McAfee 416 E4th Street Jimmy/Jennifer McAfee 10 SMS Employee
Kelly McAfee 416 E4th Street Jimmy/Jennifer McAfee 09 SMS Employee
District: Bracken Co.
Frankie Collins 396 Snag Creek Rd Ronald/Sarah Collins 05 SES Employee
Samantha Carl 166 Powersville Williams Rd Sarah Jones 09 SMS Employee
Owen Gerhard 6223 Brooksville Germantown Amanda Gerhard 02 NES Employee
Garrett Flynn 163 Milford Rd Karla Flynn 03 SES Employee
District: Kenton Co.
Hannah Pugh 10411 Lynchburg Dr Victoria Pugh 08 SMS Employee
Adrienne Pugh 10411 Lynchburg Dr Victoria Pugh 05 NES Employee
Skye Baird 10411 Lynchburg Dr Victoria Pugh 12 PHS Employee
Evan Pitzer 414 Timberlake Ave Missy Pitzer 00 SES Employee
District: Erlanger/Elsmere Independent
Brendan Caudill 117 Timberlake Avenue Laura Caudill 05 NES Employee
Tyler Caudill 117 Timberlake Avenue Laura Caudill 02 NES Employee
Non-Resident Students (Going To)for school year2010-11 are:
To Harrison
Not Yet Received
To Williamstown
Ward, Stormy / 00 / Employee / Approved
Gray, Tucker / 01 / Non-Contract / No Approval
Webster, Glenna / 01 / Employee / Approved
Stephenson, Olivia / 02 / Non-Contract / No Approval
Giesbers, Sjaak / 03 / Employee / Approved
Wolfe, Hannah / 03 / Employee / Approved
Fields, David / 04 / Employee / Approved
McClanahan, Charles / 04 / Non-Contract / No Approval
Giesbers, Nicole / 06 / Employee / Approved
Edmondson, Blake / 10 / Waived
Haggarty, Allie / 10 / Non-Contract / No Approval
Webster, Brandon / 10 / Employee / Approved
Haggarty, Colleen / 12 / Senior / Approved
Webster, Margie / 12 / Senior / Approved
To Beechwood
Chance, Aaron / 12 / Senior / Approved
To Walton-Verona
Ridener, Abigail / 01 / Employee / Approved
Ridener, Emma / 03 / Employee / Approved
Order #8483 - Primary Motion Passed: Superintendent Yost's recommendation of approval of Non-Resident Pupil Contracts "Entering District" and "Leaving District" for school year 2010-11 passed with a motion by Mr. Tony Spence and a second by Mr. Steve Thomas.