Reporting Structure Change Form

Staff Only

(HR07 & E052.1)

INSTRUCTIONS FOR COMPLETING THE REPORTING STRUCTURE FORM

NEW HIRE:

For Staff employees:

  • With NO direct reports, you do not need to complete this form. You need to put their supervisor on the New Hire Form in the Job Section of the form.
  • With employees reporting to them, you will need to complete the Reporting Structure Form along with the New Hire form. Complete all four sections.

Section 1 Employee Information

Section 2 Supervisor (who the employee reports to.)

Section 3 HR Business Partner

Section 4Employees Subordinates (who reports to employee in section 1)

For OPS Supervisors:

  • With employees reporting to them, you will need to complete the Reporting Structure Form. Complete all four sections.

Section 1 Employee Information

Section 2 Supervisor (who the employee reports to.)

Section 3 HR Business Partner

Section 4 Provide the National Store Number(s) that reports to the employee insection 1

SALARY JOB LOCATION CHANGE

For Staff Employees:

  • If you are changing an employee job code and/or location (Sections IV or V) – complete Supervisor Information (section VI)
  • If this employee is a supervisor of others ALWAYS complete the Reporting Structure form. All four sections of the Reporting Structure form must be completed.
  • If there is no hierarchy impact and this is a department move only you must check the department change box in section 1. Please keep in mind your employees will not move with you unless the department change box is checked in section 1. This is the only way we will know who reports to who.

For OPS Supervisors:

  • Same as above with the exception of Section 4, instead of providing the employee name, provided the National Store Number(s) that reports to the employee in Section 1

ORGANANIZATION CHANGE ONLY

  • If the organization change only affects a few people, the Reporting Structure Form must be completed.

Section 1 Employee Information

Section 2 Supervisor (who the employee reports to.)

Section 3 HR Business Partner

Section 4Employees Subordinates (who reports to employee in section 1)

  • When there are mass changes, a spreadsheet can be provided to the ServiceCenter. The spreadsheet must provide the following information:

Employee Name and Supervisor Code

Employee Name and Supervisor Code, who the employee reports to

Start with the highest position. Officer, Senior Director, Director Etc;

Employees who do not have a Supervisor Code only require employee name and ID# (anyone below the Supervisor level).

This form is used to report changes in the McDonald’s organization structure. The employee (section 1) is the individual in the organization who is either:

  • Reporting to a new supervisor – complete section 2 or
  • Has a change in subordinates reporting to them – complete section 4 or
  • Supervisor changes department and/or job code with subordinates - complete section 4.

SECTION 1
Employee Information / Last First Middle
Name: / EMPLOYEE #: 
YOUR EMPLOYEE # CAN BE FOUND ON THE TOP RIGHT CORNER OF YOUR PAY STUB
Region#: Division#: Home Office / Department#: NATIONAL Store#:
DEPARTMENT CHANGE ONLy (NO IMPACT TO HIERARCHY – a Salary job locaton change form DOES NOT NEED TO be submitted with this form if the deparment change only box is checked)
NEW DEPT # OLD DEPT # EFFECTIVE DATE (MM/01/YY OR MM/16/YY): TELEPHONE #:
EMPLOYEE WORK LOCATION: CITY STATE
SECTION 2
Supervisor Add/Change / Last First Middle
Name: / EMPloyee #:

** Fill in the Employee’s Supervisor information above. This is who the employee listed in Section1 reports to.

SECTION 3
HR Business Partner Change / Last First Middle
Name: / EMPloyee #:

** Fill in the Employee’s HR Business Partner information above.

CHECK ONEBOX

SECTION 4
Employee's Subordinates
If the employee is a supervisor of others and is in the Supervisor band or above, provide the direct reports for this employee.
If employee is an OPS Supervisor, provide the National Store Number(s) that report to this employee. / Subordinate’s Name/
or National Store Number / Employee # / New Subordinate / Subordinate Moved / Previous Supervisor’s Name
Approved by
Signature must be on the Service Center Authorized Signature Listing) / Approver signature / pRINTED NAME / Date / Telephone #
Submittedby / REQUESTOR SIGNATURE / PRINTED NAME / DATE / TELEPHONE #

Please forward this completed form and all required attachments (if applicable) to: FORM 3816 04/08/10

McDonald’s Service Center, Dept. 238, McDonald’s Corporation, 2111 McDonald’s Drive, Oak Brook, Il, 60523
Telephone #: (877) 623-1955 Fax #: (630) 623-5027 E-Mail Address: