Introduction

This form has been drafted to help Leaders by providing a template on which information can be given to parents and carers and their permission obtained for residential events. Furthermore it also provides Leaders with important and up-dated information regarding the young person.

The nature of residential events will vary from Section to Section ranging from an indoor sleepover for Beaver Scouts to Greenfield summer camps for Explorer Scouts. Therefore some changes may be necessary to the type of information that is required. To allow this flexibility this form is provided as a Microsoft Word document, allowing Leaders to add, delete and amend information as is required for each residential experience. It is recommended you keep a copy of each form you send out to remind you of the information you have given.

How to Use

To add information before printing simply click on each grey box and type the information you need. The area under ‘Camp / Holiday Information’ is there to allow you to brand the form to your Group / Section. If you type more than one line in a box it will expand to include all the information, however you may wish to change the spacing at other points to ensure all the information still fits on the page. Alternatively you can print the form as it is and fill in the details by hand. The grey boxes you see online will not show when printed.

Further Information

Some activities have specific Rules and guidance. You should check whether these apply by looking at the factsheets:

1  FS120084 Scout Led Activities Index

2  FS120086 Commercially Led Activities Index

Or alternatively visit the A-Z of Activities at www.scouts.org.uk/activities

Nights Away Information Form
Event: / Dates:
Location:
Meeting place and time:
Collection place and time:
Cost:
Transport details:
Activities:
Further details:
Organiser and contact details:
Home Contact and contact details:

Please keep this section for your own information, and detach and return the section below.

Note: All activities will be run in accordance with The Scout Association’s safety Rules. No responsibility for the personal equipment/clothing and effects can be accepted by the organisers and The Scout Association does not provide automatic insurance cover in respect to such items.

Please complete and return this section to by

Name of young person:
Address/Post code: / D.o.B:
Event:

I enclose a cheque / cash for £ (please makes cheques payable to )

I have noted the arrangements above and agree to the named young person taking part. I understand that the event Leader reserves the right to send any participants home if deemed necessary.

Is he/she able to swim 50 metres and stay afloat for five minutes in light clothing?

/

Yes / No

Emergency contact: / Phone:
Doctor’s name and contact details: / Details of any medications currently being taken:
Details of any disabilities, conditions, allergies, special needs or cultural needs that might affect this event: / Details of any infectious diseases he/she has been in contact with in the last three weeks:

NHS Number :

/

If it becomes necessary for the above named young person to receive medical treatment and I cannot be contacted to authorise this, I hereby give my general consent to any necessary medical treatment and authorise the Leader in charge to sign any document required by the hospital authorities.

Signed: / Date:
Relationship to young person:

Please use the back of this form if more space is required


Nights Away Kit List

All young people will need to bring their personal equipment and should be encouraged to pack themselves. This list is only a guide.
o / Complete uniform / o / Scarf, hat and gloves
o / Warm sweaters, jumpers or sweatshirts / o / Sun hat, sun cream and sun glasses
o / T-shirts or similar / o / Sleeping bag
o / Trousers or shorts / o / Foam roll / karri mat
o / Spare underclothes (one pair per day) / o / Plate, bowl, mug and cutlery
o / Spare socks (one pair per day) / o / Tea towel
o / Nightwear / o / Torch and spare batteries
o / Hike boots or strong shoes / o / Personal first aid kit
o / Waterproof (coat and trousers) / o / Day sack and plastic drinks bottle
o / Swimwear and towel / o / Polythene bags (for dirty clothes)
o / Hankies / o / Teddy!
o / Personal washing requirements and towel / o
o / o
1 It is best to pack a rucksack or sports bag that you can carry on your back. Suitcases are not suitable for tents.
2 All items should be clearly labelled with the young person’s name.