TEAM
PROJECT
FOCUS AREA
CDO
RK
NVC
CORE

This Action Team Team Roles

This Meeting Grow Granite Definitions

DATE
TIME / (1 hour, please)
LOCATION
ADDRESS
30/30 / Prior 30 Days / Next 30 Days (Meeting Format)
CDO / Chief Doing Officer (Leads Meeting)
RK / Record Keeper (Completes this form, Turns in)
NVC / New Volunteer Contact (1st Contact for Inquires)
CORE / Core Team Representative (Rep for Focus Area)

Team Roster & Attendance (List alphabetically. Teams of 4-8 people are ideal, in most cases.)

# / FIRST / LAST / ATTENDED? / BY PHONE? / EMAIL
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.

A. Preparation: “Setting the Table” Agenda (Concise)

A. / Preparation - Setting the Table
30 B. / Past 30-Days -Account for Past 30-Day Plan
C. / Decision Time -Project Progress Assessment
30 D. / Next 30-Days - Write Next 30-Day Plan
1. / Recap - Where Are We Going?
The “Big-Picture, End-Goal Vision” for this Focus Area
2. / Recap - How Will We Get There?
A. The “Pathfinder Project” we are currently pursuing, as a step towards our “Big Picture, End-Goal Vision.”
(Pathfinder Projects are often a first step in a larger “Opportunity” that has become available.)
B. Progress Achieved / Lessons Learned on this Pathfinder Project in the Prior Meetings.
A.
B. /
  1. x

3. / Clarify All Team Roles
See the 4 roles on Page 1, top right. Are these people at the meeting? Has anything changed? (Record changes below.)

B. Past 30 Days - Account for Past 30-Day Plan (Copy / Paste from Prior Month’s 30/30 Form, Part D)

1. / Absences
Any members absent at the meeting today ideally should have: A) Emailed the team in advance about the absence, B) Turned in their
completed assignment to the team, C) Given suggestions regarding what task they could take for the next 30 days.
2. / Quick Action Report from Every Team Member
CDO Instructions Each Team member to give a very brief report on the outcome of their assignments from last month, listed below.
(This maintains trust in relationships, and faith that each person’s monthly effort will be rewarded by mutual effort.)
# / FIRST / LAST / TASKS / DUE DATE / TURN-IN METHOD
1. /
  1. x

2. /
  1. x

3. /
  1. x

4. /
  1. x

5. /
  1. x

6. /
  1. x

7. /
  1. x

8. /
  1. x

9. /
  1. x

10. /
  1. x

11. /
  1. x

12. /
  1. x

C. Decision Time - Project Progress Assessment (Copy / Paste from Prior Month’s 30/30 Form, Part D)

1. / Assess Project Realistically
Discuss the lessons of the prior 30 days. What have we learned? How does this change things? (Record below.)
2. / Decide: Continue the Plan, Adjust the Plan, or pick a New Pathfinder Project?
  1. Remember that your team picked this project because it was “The Big Easy”: the best combination of being EasyImpactful? Is that still the case?
  2. There is no shame in deciding the Pathway Project that seemed like it would be easy turned out to harder (or less impactful) than you thought. Perhaps your team has learned, and gained (and lost) a few people. What is the best course of action, now?
  3. If you decide to pick a new project, use the “10 Steps of Strategic Doing” Packet, to guide your group in the right direction. (Probably at your next meeting.)

Choose one of these three paths, and highlight it in a bold font:
Continue the Plan Adjust the Plan New Pathfinder Project
3. / Project Completion Date
  • At which monthly 30/30 meeting will your team consider this project complete, and move to a new project?
  • (Note that some projects have continuing effects, which can be monitored. But “projects” are something that continue to need the whole team’s involvement and skills.)

Estimated Competition Date:

D. Next 30 Days - Account for Next 30-Day Plan (Copy / Paste from Prior Month’s 30/30 Form, Part D)

1. / Break Project into 1-Hour of Work for Each Team Member
This can be the hard part. But try to utilize each person’s strengths. This includes their network of relationships (i.e. their staff,
inviting new team members, etc.). If only a couple of people on the team can work on the project, your team doesn’t have the right
project. Perhaps more likely, the team simply needs practice learning how to help each of its members use their abilities together.
# / FIRST / LAST / TASKS / DUE DATE / TURN-IN METHOD
1. /
  1. x

2. /
  1. x

3. /
  1. x

4. /
  1. x

5. /
  1. x

6. /
  1. x

7. /
  1. x

8. /
  1. x

9. /
  1. x

10. /
  1. x

11. /
  1. x

12. /
  1. x

2. / Determine the Next Meeting Time & Location Now
Fill out the below form for your next Scheduled meeting.

Next Meeting

DATE
TIME / (1 hour, please)
LOCATION
ADDRESS
3. / Record Keeper (RK) Sends the 30/30 Form to GGN Admin
  1. Please email this completed report to , so we can put these minutes on the Grow Granite Network Website.
  2. If at all possible, please send them the same day the meeting was held.
  3. Format should be MS Word, pdf, or fully viewable photos emailed from a cell phone.

1