Thirsdae Hash House Harriers

THIRSDAE HASH HOUSE HARRIERS

MINUTES OF 2ND ANNUAL GENERAL MEETING

ON 15 JANUARY 2006 AT 2.00PM

AT MY WIFE’S PLACE

6A CHUN TIN ROAD

1. The meeting was called to order at 2.30pm by the out-going

President, William Cheng.

23 out of 29 members were present.

1. In his welcome speech, William Cheng remarked that 2005

was a very successful year. A number of interesting events

were organized; namely:

i) 6Jan05 – 1st anniversary run at Arena Country Club with

50 participants;

ii) 4Aug05 – 100th run at Sembawang Park; 50 plus JB and

50 plus Singaporean hashers ( total 114 )

participated in the run;

iii) 28Oct05 – 17 members made their way to Kluang for a

TGIF run;

iv) 16Nov05 – 8 members crossed over to JB for a familiarization

run;

v) 22Dec05 – year 2005 was rounded up with a X’mas Bash run

organized by Boob-a-Lube and Hungry Bum.

2005 could be considered a year of “ gossips” and resignation.

There were so much “tale-carrying”, gossiping and instigation in the club that one could be misled into thinking that Thirsdae was an “auntie-auntie” club. He said that if someone had an issue with another member or with the committee, it would be advisable for him/her to raise it directly with the person or committee, instead of gossiping with members, passing the message around the world before it reached the relevant party. He encouraged members to raise issues with relevant parties, and hoped that gossiping and tale-carrying would be a thing of the past in the year 2006.

As for resignation, he commented that it was inevitable that people came and went. Members who were comfortable with one another and were happy with the activities would stay on; those

who were not, would of course leave. He hoped that 2006 would see

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fewer resignation but more consolidation in the club’s effort to stay united and possible expansion.

1. Next, the audited account as at 31Dec05 was presented. Queries

were raised, and duly clarified. The adoption of the audited

account was proposed by Chan Siew Fang and seconded by William

Chin.

1. The meeting was then handed over to Ricky Ng for the election of

the new committee for 2006.

The following office bearers were elected:

i) President : William Cheng

ii) Vice President : Johnny Chan

iii) Hon Secretary : Chan Siew Fang

iv) Hon Treasurer : Jill Chiang

William Chin and Alan Chong were appointed as auditors for 2006.

1. The in-coming President, William Cheng, took over the meeting at

this juncture.He initiated a vote of thanks to the out-going committee and introduced the in-coming committee.

He opined that he looked forward to more exciting events in the year 2006.He informed the meeting of the following overseas runs:

i) Mar06 – Bangkok run

ii) Apr06 – Kluang/JB run

iii) Apr06 – Chiangmai run

iv) May06 – Sandakan run

He commented that inter-hash runs were expensive. Hence, we would organize our own special runs. Colin Chan and Quah Kim Song were appointed to organize the Chinaman’s run.

He proposed to present mementos to members who had achieved 100

runs, and the meeting decided on water bottle as a memento. Lena

Lee and Johnny Chan were requested to follow up on the matter.

1. The following motions were tabled at the meeting:

i) “ to allow current and all future committees to only spend

whatever the committee can collect during its term of office”

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The reason for this motion is to protect the club funds from

being used up by errant committees who do not bother to generate

or solicit funds for their club events. Usage of the funds

“ brought forward “ from the previous committee requires the

calling of an Extra-ordinary General Meeting where a two-thirds

majority of the members present in favour is necessary.

The motion was unanimously passed.

ii) “ to exempt Hon Secretary and Hon Treasurer from paying

subscription for two-quarters of the year due to their heavy

workloads”

The motion was not passed.

iii)to amend Clause 17aii from “ the new application must not

be opposed by any current member of the Club” to “ the

approval of the new application shall be vested upon the

current committee”

The motion was unanimously passed.

iv)to amend Clause 5c from “ The President of the Club shall

be a Singaporean” to “ The President of the Club may be of

any nationality”.

After a lengthy deliberation, a voting was conducted :

a) for the amendment - 12

b) against the amendment - 8

As there was less than a two-thirds majority, the motion

was not passed.

1. There being no other matter, the President called the meeting

to a close at 5.30pm.

Recorded by:

Chan Siew Fang

Hon Secretary

Thirsdae Hash House Harriers