BOARD MEETING – March 9, 2011

The Yellowstone Regional Airport Board Meeting was called to order at 8:00 a.m.

Present: Chairman John Newton, Dave Jenkins, Dale Cowan, Bill Holder, Craig Wilbur,Bob Whisonant and Jerry Fritz.

Absent: None

Also Present: Bob Hooper, Lisa Hannon, Nancy Werner, Gib Mathers, Tim Wick, Walt Castle, Harold Musser, Matt O’Dell, Larry White, Jim Shelton, Todd Simmons, Richard Reeder, Mark Heinz, Kathleen Tobin, Nicole Baggs, Bucky Hall, Bruce Ransom, and Mark Musser.

Pledge of Allegiance

Verification of Quorum: Chairman John Newton, presiding, verified there was a quorum. Secretary Jerry Fritz agreed.

Acceptance of Agenda: Bob Hooper stated the agenda item BLM/ City of Cody Right of Way Request may need to be moved before unfinished business or removed completely if the representative from BLM does not make the meeting. Dave Jenkins made a motion to approve the amended agenda. Jerry Fritz seconded the motion. All those present voted AYE, NAY none. Motion passed.

Approval of Minutes: Craig Wilbur made a motion to approve the February 9 minutes. Jerry Fritz seconded the motion. All those present voted AYE, NAY none. Motion passed.

Approval of Monthly Bills: Craig Wilbur made a motion to pay the bills in the amount of $25,246.19 and to accept the bank reconciliations. Dave Jenkins seconded the motion. All those present voted AYE, NAY none. Motion passed.

Committee/Tenants Report:

Walt Castle and Todd Simmons noted problems with the AWOS system. Bob Hooper stated that is FAA equipment not Airport equipment and they are in the process of relocating it.

Airport Managers Report:

Boarding Report- For the month of February, United Express enplaned 665 passengers, up 49.8% from the same month as last year. SkyWest Delta Connection enplaned 868, down 15.4%. For the month of February, the Airport enplaned a total 1,533 passengers, up 28.2%.

Car Rental Access Days- For February,Avis/Budget had 408 rental days that is up 46.2% compared to the same time last year. Hertz had 511 car rental days, up 58.2%. Thrifty dollar had 160 car rental days, down 26.3%. For the month of February, total car rental days were 1,079, up 31.7% compared to the same time last year.

The tentative summer flight schedule calls for four flights per day. United’s Denver service will operate with a 50 passenger regional jet in the morning and a 30 passenger Brazilia in the late afternoon. This is the same as last year. On the Delta side to Salt Lake City, SkyWest will operate two daily flights, one in the morning and one midday flight. Both of these flights will be operated with a 30 passenger Brazilia except on Saturday and Sunday where the midday flight will operate with a 50 passenger jet.

The Airport’s preliminary budget is due at the City on April the 8th. A special Board Meeting will need to be scheduled for the budget.

Unfinished Business:

AIP 25 Air Carrier Apron & Taxiway- Tim Wick of Morrison-Maierle requested Board approval of a final pay request #13 for Morrison-Maierle Task Order 18 in the amount of $9,110.99 for the terminal apron construction. Dave Jenkins made a motion to approve this pay request. Bob Whisonantseconded the motion. All those present voted AYE, NAY none. Motion passed.

AIP 26/27 New Terminal Access Road- There are currently five FAA grants open. They would like to close all five grants at one time.

New Terminal Sign Project Update-Epcon Sign has completed the sign project. Board approval was requested for Pay Request #1 to Epcon Sign Group for work completed in the amount of $84,128.80. Dave Jenkins made a motion to approve this pay request. Craig Wilbur seconded the motion. All those present voted AYE, NAY none. Motion passed.

Board approval was requested to advertise for Final Payment. Dave Jenkins made a motion to advertise for Final Payment. Jerry Fritz seconded the motion. All those present voted AYE, NAY none. Motion passed.

New Terminal Wall Murals- Mack Frost has provided the additional images directly to the manufacturer. The renditions are in production. Once the renditions are received, Bob Hooper will contact Ballard Painting to have them installed.

BBHC Terminal Sculptures-The concrete bases have been poured and BBHC is planning on installing the sculptures later this week.

ALP Update, Boundary Survey, ARFF Truck Acquisition- GDA Engineers have completed the Independent Fee Review for this project. The grant applications have been sent to both WYDOT Aeronautics and the FAA. Morrison-Maierle is requesting Board approval for Morrison-Maierle to negotiate the fees directly with Bob Hooper, Airport Manager, after the fee review is received from GDA Engineers. Dave Jenkins made a motion to have Morrison-Maierle negotiate directly with Bob Hooper. Bob Whisonant seconded the motion. All those present voted AYE, NAY none. Motion passed.

Choice Aviation Hangar Lot Request- Additional information has been provided to the FAA by Choice Aviation. Bob Hooper spoke with Marsha Hofer in the Denver District Office last week and she confirmed the information had been received and the review process will take approximately 30-60 days.

Musser Hangar Lot Request-This request is pending the outcome of the FAA review of the Choice Aviation FAA Form 7460 application.

Harold Musser requested the Board modify the language in the Airport’s Minimum Standards to read leased boundary line instead of lot line. This would make a significant difference in the building code and space between hangars. He also requested the Board allow for a variance of a five foot set back from the leased boundary line between the hangar he is proposing and the hangar Choice aviation is proposing. After much discussion John Newton suggested this conversation be tabled until the Board can review this issue. They will make a decision as soon as possible so as not to hold up his building.

Financial Auditor Selection- The City of Cody will make the auditor selection at the City Council meeting on March 15. Pending the outcome of this meeting, Bob Hooper requested Board approval to stay with the Airports current auditor should they be re-selected by the City of Cody. The auditor has indicated the audit price would be comparable to last year with maybe a slight increase. Bob Whisonant made a motion to stay with the current auditor should they be re-selected by the City of Cody. Dave Jenkins seconded the motion. All those present voted AYE, NAY none. Motion passed

Qwest Phone Conduit- Harris Trucking has started the installation process. This is a joint project by the Airport and SkyWest Airlines.

New Business:

BLM / City of Cody Right of Way Request- The BLM representative was not present so this item was tabled at this time.

Pull Behind Mower- Bob Hooper requested Board approval to replace our current John Deere mower with a pull behind type unit that could be used with the Kubota utility vehicle. The John Deere is not an enclosed type and has not been proven conducive to the soil conditions on the Airport. If the John Deere is sold this will be achieved with no additional cost because the John Deere is worth more than the pull behind mower. Craig Wilbur made a motion to approve this purchase and sell the John Deere. Dale Cowan seconded the motion. All those present voted AYE, NAY none. Motion passed.

Parking Lot Expansion- On several occasions the current parking lot has been at capacity. Bob Hooper felt this was primarily due to the increase in passenger numbers the Airport has experienced in recent months. This increase is due to the fact that the airlines prices in Cody are more in line with the prices in Billings and also due to the departure time of the United flight to Denver. This flight now departs from Cody in the morning where last year the departure was in the afternoon. Tim Wick talked about completing the loop road and putting in an additional two hundred spots. This project completely paved is close to $600,000. If the loop road is paved and the lot is gravel the cost will be about $400,000. Bob Hooper stated the Airport currently has $250,000 available for this project. This will leave a shortage of approximately $150,000. There is no SLIB money for this project until possibly January, County consensus money will probably not be available for this projecteither. Bob Hooper stated there are a couple of options open, use some of the funds from the sale of the old terminal building, or possibly impose a customer facility charge for the car rental companies. Matt O’Dell said he is confident the car rental companies will not agree to the increase. Dale Cowan asked if phasing the project to use the available money instead of completing the project right away was an option. Bob Whisonant made a motion to begin this process pursuant to funding. Bill Holder seconded the motion.

Looking Ahead:

The April Board Meeting needs to be rescheduled and a Special Meeting for the budget and any other items needs to be scheduled. April 6 at 8am was selected for the Special Meeting and April 20 8am will be the regular Board Meeting.

Grand Opening Ribbon Cutting / March 19

FAA Northwest Region Conference / Seattle April 10-13

Richard Reeder introduced Mark Heinz as his replacement for the Cody Enterprise.

Adjournment:

Respectfully submitted,

Lisa Hannon

Administrative Assistant

Approved By,

Jerry Fritz

Secretary, Joint Powers Board

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