THE XXX STATE UNIVERSITY

OFFICE OF THE UNIVERSITY AUDITOR

OFF-CAMPUS ACTIVITIES (OCA) – SERVICE LEARNING/INTERNSHIPS

INTERNAL CONTROL QUESTIONNAIRE (ICQ) AND REQUEST FOR DOCUMENTS (RFD)

Community Service/Service Learning/Internships

Internal Control Question / Internal Control Response (Campus) / Document Request / Rec’d
(Audit
Use Only)
Q31 / How are the service learning and academic internship programs organized and administered?
{Government Code §13403) / D31 /
  1. Relevant organization charts.
  2. Roster of department personnel with names, working titles, class codes, CBID, and time base.
  3. Position descriptions of executives and key administrators

Q32 / What are the service learning and academic internship programs intended to accomplish? What are the priorities? / D32 / a.Service learning and academic internship program mission statements.
  1. Long term program objectives and measurable short term program goals.

Q33 / What do you consider the major accomplishments/successes and failures in the service learning and academic internship programs? / D33 / Copies of any audits, program evaluations or self-prepared reports during the last two fiscal years describing performance.
Q34 / What significant changes have occurred recently in the service learning and academic internship programs? What initiatives have been recently started which are still in progress? / D34
Q35 / What are the main risk exposures in the service learning and academic internship programs and how have they been addressed? / D35
Q36 / What budgets are prepared for the service learning and academic internship programs? How are the service learning and academic internship program budgets monitored? / D36 / a.Account codes and chart fields used to record and track service learning and academic internship transactions.
b.Current year program budgets and comparison of actual to budget for the last two fiscal years.
Q37 / How does the campus measure the efficiency and effectiveness of the service learning and academic internship operations? What controls/monitoring mechanisms are in place to assure that the service learning and academic internship programs operate efficiently and effectively? / D37
Q38 / What are the principal reports prepared and/or received on service learning and academic internships? / D38 / Example copies of reports with sample pages sufficient to demonstrate content, identify authors and report distribution, document frequency of issuance, and summarize purpose.
Q39 / What are the major systems (both manual and automated) used in administration of the service learning and academic internship programs and the purposes for each system? / D39
Q40 / What policies, procedures, and standard formsare usedin service learning and academic internships? / D40 / Policies, procedures, standard forms, and/or manuals used in administration of service learning and academic internships.
Q41 / What type of orientation is provided to community service partners? When is the orientation provided? / D41 / Example of documentation that the campus maintains to demonstrate community service partner orientation.
Q42 / How frequently are community service sites and academic internship locations inspected? / D42 / Example of documentation that the campus maintains to evidence site visits and inspection results pertaining to community service and academic internship locations.
Q43 / What types of agreements are signed with community service learning partners? And with organizations providing academic internships? / D43 / Example of community service partner agreements and agreements with organizations providing academic internships.
Q44 / How does the campus communicate service learning requirements to students? / D44
Q45 / How are academic internship opportunities advertised? / D45
Q46 / What type of community service learning plans are executed with student participants? / D46
Q47 / How are the results of community service/academic internships documented? / D47
Q48 / How are statistics gathered on the activity that the campus reports in community service? / D48 /
  1. List of approved community service partners.
  2. List of courses in the last academic year through the current term that include service learning.