THE UNIVERSITY OF TEXAS MEDICAL BRANCH AT GALVESTONISSUED DATE: 09/17/00

PURCHASING OPERATING PROCEDURESREVISED DATE: 03/30/16

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SECTION1GENERAL

SUBJECT1.30DELEGATED AUTHORITY

GENERAL INFORMATION

This procedure is issued to document UTMB’s delegated approval limits and establish effective guidelines for the purchase of goods and services that exceed UTMB’s delegated approval limits consistent with University of Texas System Rules and Regulations, and applicable laws.

AUDIENCE

Applicable to all Procurement Staff and designated Satellite Buyers

UTMB’S DELEGATED APPROVAL LIMITS

1.The following individuals have been delegated authority within UTMB to execute contracts/agreements and commit Purchase Orders for goods and services.

A.Commitment of Purchase Orders for Goods and Services up to $1,000,000

  • Director of Purchasing
  • Purchasing Manager

B.General Agreements for Goods and Services over $1,000,000, including Specialty Agreements(i.e., Intellectual Property, Consulting, Revenue,Professional Services, and Space Lease)

  • Chief Financial Officer/Chief Business Officer
  • Senior Vice President & General Counsel

C.New Construction Projects up to $1,000,000 and renovation projects up to $2,000,000

  • Vice President for Facilities and Campus Services

2.A completed and approved Contract Routing Approval Form (ref. Attachment A) must accompany all contracts/agreements executed by Purchasing staff.

UT SYSTEM RULES AND REGULATIONS

1.All contracts or agreements, including Purchase Orders, with a total overall cost of more than $2,500,000 must be approved by the UT System Board of Regents via the docket or the agenda at their Quarterly Meeting before delivery of goods or commencement of services, except the following, which do not require prior approval by the UT System Board of Regents regardless of the contract amount:

  • Construction projects previously approved by the Board of Regents in the Capital Improvement Program and Capital Budget
  • Replacement equipment or replacement software
  • Routinely purchased supplies.
  • Goods or Services from Group Purchasing Organizations
  • New equipment or new software identified specifically in UTMB’s budget, previously approved by the Board of Regents

2.All contracts for consulting services for more than $2,500,000 must be approved by the UT System Board of Regents via the docket or the agenda at their Quarterly Meeting before commencement of services.

3.Processing of Request: All Purchase Orders or fully executed contracts/agreements in excess of the limits prescribed above shall be forwarded to UTMB’s Department of Legal Affairs for inclusion on the UT System Board of Regents Quarterly Meeting Docket.

Legal Affairs will notify the Purchasing Specialist if the procurement has or has not been approved following the UT System Board of Regents Quarterly Meeting.

EXCEPTIONS

There will be no exceptions unless by formal addendum to this procedure or other formal written exception by the Chief Purchasing Agent.

REFERENCES

UTMB Institutional Handbook of Operating Procedures; Policy4.5.6

UT System Board of Regents Rules and Regulations; Series 10501

UT System Board of Regents Rules and Regulations; Series80403

Texas Government Code, Section2054

1.30 Delegated Authority

Approved:Eric Williams

Sr. Director of Purchasing

Attachments:

A – Contract Routing ApprovalForm

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