Full Name: ID:

Application for Transfer of Degree Programme

Postgraduate Researchers

Please complete this form for all research degree programme transfers, except for downgrades (doctoral to masters) and transfers from taught programmes to research programmes. Specific forms for downgrades and taught to research transfers can be found at https://intranet.birmingham.ac.uk/as/pgrtransfer.
The completed form should be scanned and e-mailed to Matt Phillips () for transfers to and from split location/distance learning or Lyn Hipwood () for all other transfers.
Note:
1.  Where the transfer is between Schools, both Schools are required to complete the form to confirm their approval.
2.  All transfers for international PGRs holding a Tier 4 visa will be referred to ISAS. To enable ISAS to review the case, a scan of the PGRs current passport and visa should be attached to this form.
3.  For all transfers for ATAS attracting programmes, the PGR must obtain new ATAS clearance before the transfer can be actioned. The new ATAS certificate must be attached to this request form.
4.  Requests for transfer to and from split location and distance learning should include the relevant distance learning or split location checklist.
PART A: To be completed by the PGR
(insert your name and ID number on each page of this form)
General information
Surname (family name) / Forename(s)
Title (e.g Dr, Mr, Ms, Mrs) / Student ID Number
Current programme / New programme
School/Department / Name(s) of Supervisor(s)
Funding information

Are you in receipt of a SLC PG Student loan? Yes No
If yes, please provide the Student Support Number (SSN):
(The SLC will be notified of the change of programme)

Are you in receipt of a US federal loan? Yes No
Changing the programme of study may affect tuition fee liability. If require information regarding the financial implications of the programme transfer, you should contact the Research Student Administration team via Student Help: www.studenthelp.bham.ac.uk.

Do you hold/have ever held a Research Council award? Yes No
If yes, please select which award from the list on the right:
You must contact your University Grant Administrator for the Research Council that sponsors you, for information on the implications of leave of absence on your funding. If you do not know the name of your University Grant Administrator, please email .
Please tick to confirm that you are aware of the implications
of leave of absence on your Research Council funding / AHRC
ESRC
EPSRC
BBSRC
MRC
NERC
STFC
International PGRs

ATAS required (see note 4 above) Yes No
New ATAS clearance obtained Yes No

Please tick to confirm new ATAS certificate attached

Do you currently hold a UK Visa? Yes No
If yes, please indicate the type of visa you hold (e.g. Tier 4, Dependant) and the expiry date:
If you hold a current UK visa/biometric residence permit, a photocopy of your passport photo page and visa/BRP must be attached to this request form.
The transfer request cannot be processed unless these documents are received.

Copy of passport and visa attached
Tier 4 visa PGRs (see note 3 above)
All UK Higher Education Institutions are legally required to report any changes of programme to UK Visas and Immigration.
For International PGRs holding a Tier 4 (General) student visa for the purpose of full-time study in the UK, the PGRs current visa will need to be checked before the transfer can be actioned. The reason for this is that UK Visas and Immigration have issued new guidance relating to academic progression.
The International Students Advisory Service have published information on the possible visa implications of a programme transfer on a Tier 4 visa and this is available at:
https://intranet.birmingham.ac.uk/as/studentservices/international/visas/studentvisas/academic-progression.aspx.

Declaration: I have read the guidance for Tier 4 visa holders published by ISAS
I confirm that I have read and understood the information on this form and have attached all the required documentation
Signed: / Date

You should now forward the request to your School for completion of Part B

PART B: School Approval
To be completed by the School
Transfer from/to Distance Learning/Split Location
Is this a request to transfer to split location/distance learning? Yes No
Split location/distance learning checklist attached: Yes No
Programme transfer details
Current Programme / Programme Year / Banner Code
New Programme / Programme Year / Banner Code

ATAS required (see note 4 above) Yes No
New ATAS clearance obtained Yes No

Please tick to confirm new ATAS certificate attached
Effective date of transfer
Reasons for transfer (please attach supporting documents)
For upgrades from masters to doctoral, has the PGR completed a
minimum of 9 months of full time study (18 months for part time) Yes No
If no, please state reason for early transfer request
If the PGR is funded by a Research Council, the University Grant Administrator for the Research Council that sponsors the PGR must complete the following:
Please tick to confirm that the implications of the transfer of degree programme has been noted and the PGR advised of the implications.

On behalf of the school I confirm that the transfer requested above has been approved and all relevant school processes have been followed.
Signed: / Full name of Authorised Signatory:
Job Title: / Date:
PART C – School approval for transfer between Schools
Do not complete if transfer is not between Schools
To be completed by School PGR is leaving
We authorise the transfer of the above PGR from this School /Department
The transfer requested above has been approved and all relevant School processes have been followed
Signed: / Full name of Authorised Signatory:
Job Title: / Date:
To be completed by School PGR is joining
We authorise the transfer of the above PGR to this School /Department
The transfer requested above has been approved and all relevant School processes have been followed
Signed: / Full name of Authorised Signatory:
Job Title: / Date:
For use by Research Student Administration

ATAS required for new programme Yes No
New ATAS certificate obtained Yes No

Sub Panel approval required Yes No / Sub Panel approval date
Start date
Leave(s) of absence
Current Programme & Banner code / Existing end of Min / Existing end of max
New Programme & Banner code / Revised end of Min / Revised end of max
Current Visa end date
Approved by ISAS?
Banner updated
Confirmation sent to PGR
Actioned by and date
Added to PBS database

4

June 2017