Selection of Textbooks: When funds for textbooks are available, the Council shall appoint an ad hoc committee to review textbooks each year. The committee should include the appropriate content area teachers, a cross-section of grade level teachers, an SBDM member, and parents.

The textbook committee shall ensure that:

·  All textbooks appropriately reflect the achievements of other cultural traditions our students may encounter in our community and later in life.

·  Textbooks are selected using criteria specific to the Core Content for Assessment and Curriculum Standards.

The textbook committee shall:

·  Obtain textbook samples including consumables, technology, and manipulatives.

·  Present their selection to Council at a regularly scheduled meeting, and

·  Complete textbook order forms.

Fiscal Record Keeping and Monitoring: The Principal shall ensure that all spending records required by the state and districts are maintained and shall keep copies of all records in a location that can be accessed for open records review.

The Principal shall prepare a monthly budget summary for the Council that lists remaining balance amounts in each category.

The Principal shall inform the school council of any changes in the council’s general fund, and any changes in the school’s allocation for state flex funds (ESS, PD, Textbook) at the next regular council meeting after receiving the information.

Student Activity Funds: The Campbell Ridge SBDM Council shall have input into the development of a budget for the use of school general activity funds from fundraisers, snack and beverage sales, and other office activity funds not raised by a school organization for a specific purpose. The Principal, with Council input, shall develop a yearly budget for the use of these funds for the April meeting that allocates the profits of these sales for the benefit of the students. Physical operating expenses that are the responsibility of the Campbell County Board of Education may not be included in the school activity fund budget. Profits from the beverage machine located in the teacher’s lounge shall be split 50/50 between the school’s general activity fund and an account allocated for employee purposes. The Culture Club shall develop a yearly budget for the Flower Fund account.

SUPPORT/BOOSTER ORGANIZATIONS USING EXTERNAL ACCOUNTS

Any CRES support/booster organizations, such as PTO, using external accounts must follow the guidelines established in the Redbook, Accounting Procedures for Kentucky School Activity Funds (reprinted below).

AUTHORITY:

1.  Raise funds through board approved activities on and off school property in the name of the school or school activity and maintain those funds in a separate bank account.

RESPONSIBILITIES:

  1. A support/booster organization using external accounts shall not use the state tax exempt or federal identification number of the school or district but shall obtain a state tax exempt number specifically and only for the use of the support/booster organization. A federal identification number, specifically and only for the use of the support/booster organization, shall also be obtained if required for federal reporting purposes.
  1. Submit the names of the club officers to the principal at the beginning of the school year or within thirty days of the first transaction of the organization.
  1. Submit an annual Support/Booster Organization Budget Worksheet (Form F-SA-4B) to the principal within the first thirty days of the school year or within thirty days of the first transaction of the group showing estimated revenues from admissions, fundraisers, dues, concession sales, and other categories, and estimated expenditures by category.
  1. Ensure funds are expended in accordance with the purpose and intended use only.
  1. Submit an annual financial report to the principal by July 25 for the year ending June 30. The annual financial report shall contain receipts from admissions, fundraisers, dues, concession sales, and other categories; expenditures by payee; and beginning and ending balances.
  1. Ensure compliance with Title IX issues as it relates to fund-raising and expenditures.