TERRACES AT CELEBRATION
CONDOMINIUM ASSOCIATION, INC.
BOARD MEETING
APRIL 18, 2011
MINUTES
A duly noticed Board Meeting was held on Monday, April 18, 2011 at the Celebration Town Hall, 815 Celebration Ave, Celebration,Florida. The following Board Members were in attendance: Richard “Larry” McDonald, Flavio Della-Pupa, Michael “Bill” Carbrey and Biagio Russo. Lonnie Vanderwerf, Dean Driscoll and James Arterbury representing Associa Community Management Professionals were also in attendance.
UNIT OWNER OPEN FORUM
Mr. McDonald called for a Unit Owner Forum to allow members to express the concerns and ask questions.
MarkCresseyinquired about the electrical thermostat wiring from the A/C condensing unit to the interior thermostat.
Chris and Cindy Casnet discussed leaking gutters and water from such entering and damaging their unit,french doors and door trim.
Discussion was held regarding fleas in units—coming from the exterior.
The Board received a compliment from the unit owners for they dedicated service.
Lonnie Vanderwerf receiveda compliment for hisresponsiveness.
ESTABLISH QUORUM/PROOF OF NOTICE/CALL TO ORDER
A quorum of the Board was established with all Board members present except Bob Metcalfe. Lonnie Vanderwerf indicated the meeting was posted in compliance with statutory regulations.
Larry McDonald called the Board Meeting to Order at 6:27p.m.
Larry McDonald asked that the guttering system and downspouts be added to the agenda.
APPROVAL OF MINUTES
Larry McDonald asked for the approval of the last Board meeting minutes. The motion was seconded by Flavio Della-Pupa
FINANCIAL REPORTING
Discussion was held concerning the January, February, March 2011 financial. Larry McDonald made a motion to approve the financials. The motion was seconded by Biagio Russo. There was discussion:Bill Carbrey raised an objection regarding the maintenancereserve. Bill Carbrey stated that the 1031 account, (maintenance fund reserve), as of Dec. 31, 2010 had $44,644.28 in it and it was moved to another account, where was it moved to. Larry McDonald stated that in March of 2011 the 1030 account had $89,584.00 in it and that was where the money was moved to. CMP will clarify. Bill Carbrey made the motion to approve.The motion to approve carried unanimously.
COMMITTEE REPORTS
Landscape:
Biagio Russo gave a report on the landscaping.Biagio Russo along with TruGreen will be looking at Florida Friendly plants that require less water to add enhancements.
TERRACES AT CELEBRATION
CONDOMINIUM ASSOCIATION, INC.
BOARD MEETING
APRIL 18, 2011
MINUTES
PAGE TWO
Additionally, the landscape committee has plans to change out the entrance flowers for Easter.
Covenants:
Larry McDonald talked about the dumpsters and keeping the lids closed. He also informLonnie Vanderwerf of over loaded bicycle racks and instructed CMP to put tags on the bicycles for 24 hours and if the owners did not respond, have Bobby Velez that the bikes to a storage room and hold until the owner claims the bike. At such time the owner can be instructed on the rules regarding bicycle storage. Larry McDonald stated to tag only the bicycles that are not stored properly in the bicycle racks.
Larry McDonald made note that motorcycles are allowed only one parking space and no maintenance can be preformed on the motorcycle on the Terraces property. He also noted that in bldg. #2 there is a motorcycle under repair in a parking stall and this is in violation. Lonnie Vanderwerf stated that he would take care of it by placing a tag on the motorcycle owner’s door.
UNFINISHED BUSINESS
In the review of the management contract with CMP, Bill Carbrey noted that the amount charged each month was incorrect. Dean Driscoll with CMP stated that he would make the proper adjustments. Bill Carbrey made a motion that the contract be approved with the amendment adjusting the monthly charge. Biagio Russo seconded the motion and the motion carries. Bill Carbrey stated that CMP would have to petition the Board for any increase in the monthly amount charged.
Elevator contract:
Bill Carbrey made a motion that they approve the contract submitted by Otis Elevator. Biagio Russo seconded the motion and the motion carried unanimously. Bill Carbrey instructedLonnie Vanderwerf to make certain that all elevator documents are retrieved from Oracle Elevator including wiring diagrams. Additionally, hesuggested that CMP get the standard overtime rate from Otis as well as their emergency call details.
Electrical Circuit Breaker Boxes:
Bill Carbrey is concerned with the main power cables being loose. Bill Carbrey believed that all circuit boxes should be checked. Larry McDonald suggested that they put a notice in the newsletter stating that the unit owner should have their circuit boxes checked. Bill Carbrey stated that he would check with the attorney for guidance.
Mail Boxes:
Flavio Della-Pupa obtained two bids to replace the existing mail boxes. He stated that the existing mail boxes are built into the walls so there will be some demolition required to change the boxes. The new boxes sit on a pedestal that is bolted to the concrete floor so once installed they can be easily removed without demolition. Larry McDonald suggested to Flavio Della-Pupa that he get a “turn-key” price to install the new boxes, including all labor and material.
NEW BUSINESS
Exterior Rust removal & Paint Touch-Up:
The Board received two bids to repair and repaint a number of window sills. Larry McDonald stated that anexpanded scope of work to include all areas where there is rust including lintels and should be obtained in getting more bids.
TERRACES AT CELEBRATION
CONDOMINIUM ASSOCIATION, INC.
BOARD MEETING
APRIL 18, 2011
MINUTES
PAGE THREE
Waterside Lane Pavement Depression:
Bill Carbrey stated that eventually the depression will become a large pot-hole and recommended that we solicit for bids to have the depression repaired as well as pricing to have all parking lots and streets coated with an emollition top coating. Larry McDonald asked Lonnie Vanderwerf to handle the project. Lonnie Vanderwerf will check with Lexan to see what contractor and products they are using on their parking lots.
McChesney’s Request:
Concrete Bench Memorial; CROA has said no to the chosen location but Larry McDonald suggested an alternate location near the pond under the big tree which will still require CROA approval. Bill Carbrey will pursue the new location with CROA.
Gutter and Downspout Repair/Replacement:
Biagio Russo has spoken with Crown Seamless Gutters and gave all of the information to Lonnie Vanderwerf so he can get bids. Larry McDonald requested that Lonnie Vanderwerf do research and find at least three contractors willing and able to replace all of the gutters at the Terraces with a larger gutter suited for the roof sq ft.
Florida Pest Control:
There was a brief decision on the need for both contracts. Larry McDonald made the motion to approve and Flavio Della-Pupa second. The motion carried unanimously.Lonnie Vanderwerf will contact Florida Pest Control and begin making the arrangements to treat and inspect the attic areas that were not treated last year. It is believed that Florida Pest Control has all information pertaining to units that have been treated and those that have not.
NEXT BOARD MEETING
The Board made a resolution to meet every other month in lieu of quarterly. Meetings will be held on the third Monday of each month, except on months that had five Mondays, wherein the meeting would be held on the fourth Monday.
The next BOD meeting was scheduled for June 20th at 6:30 p.m.
Future Meetings:
- August 22, 2011
- October 24, 2011
- December 19, 2011
ADJOURNMENT
Biagio Russo moved to adjourn the meeting. Bill Carbrey seconded this motion. The motion carried unanimously. The meeting was adjourned at 8:20 p.m.
Respectfully submitted,
Lonnie Vanderwerf LCAM
Acting as Recording Secretary
Minutes Approved______
Date______