The regular meeting of the Olin City Council was held December 12, 2016 at the Olin City Hall.

Mayor Becky McAtee called the meeting to order at 6:00 p.m.

Council Members present: David Dircks, Greg Eganhouse (via phone) and Ron Zimmerman.

Clerk Jean McPherson and Water/Sewer Operator Chet Lief were also in attendance.

Visitors: Zach Borst, Karen Tarbox, Tom & Faye Hamilton, John Slater, Juli Ulrich, Allen Rix, Mike Zoller, Ned Rohwedder and Kiel McCrea.

Moved by Zimmerman, seconded by Dircks, approving the agenda. Vote was taken with three ayes. Absent: Sauer. Motion carried.

Moved by Dircks, seconded by Eganhouse, approving the previous minutes, financial reports, November Receipts, December Bills for payment, monthly transfers of fund. Vote was taken with three ayes. Absent: Sauer. Motion carried.

DECEMBER 2016 BILLS FOR PAYMENT
NAME / COMMENT / AMOUNT
AFLAC / SUPPLEMENTAL INS WITHHELD / $517.80
ALLIANT ENERGY / BALL PARK / $2,179.97
AMAZON BOOKS / LIB BOOKS / $258.21
AMERICAN LEGION AUXILLARY / APPRECIATION SUPPER / $144.00
ANAMOSA PUBLICATIONS / JOURNA. EUREKA RENEWAL / $39.00
AUREON COMMUNICATIONS / WEBSITE / $8.99
BADGER METER / MONTHLY CELL CHARGE / $40.05
BECKY MCATEE / MILEAGE MAYOR & JCEDC / $90.00
BETTER HOMES & GARDENS / LIBRARY MAGAZINE / $9.99
BRUCE MCCORMICK / OCT & NOV PAY / $175.00
BUZZ SHAK / DECORATION / $41.60
CHET LIEF III / NOVEMBER WAGES / $4,061.99
CITIZENS STATE BANK / LOAN PAYMENTS / $14,322.69
COLLECTIONS SERVICES CENTER / CASE # 378583 / $140.64
DENA BIRCHER / NOVEMBER WAGES / $554.54
ELECTRONIC ENGINEERING / AMBULANCE RADIOS / $458.00
GEORGE ZIRKELBACH / MILEAGE JC LANDFILL / $28.00
IFA / LOAN PAYMENTS / $30,345.00
IOWA ONE CALL / LOCATES / $33.30
IOWA RURAL WATER ASSOCIATION / MEMBERSHIP / $225.00
IPERS / NOVEMBER WAGES / $1,537.40
IRS / FEDERAL WITHHOLDING / $2,879.89
J & R SUPPLY, INC / LAGOON RAT GUARD / $17.50
JEAN MCPHERSON / NOVEMBER WAGES / $3,896.93
MILEAGE COURT, BUDGET, WATER / $123.00
JOHN DEERE FINANCIAL / SHOP SUPPLIES / $608.09
JONES COUNTY SHERIFF S DEPT / DECEMBER CONTRACT / $2,727.00
KNUTH LAW OFFICES / LEGAL SERVICES / $382.50
KONICA MINOLTA BUS SOLUTIONS / COPIER MAINT & COPIES / $158.62
LEANNE KETELSEN / NOVEMBER LIBRARY WAGES / $1,159.00
MATHESON TRIGAS / AMB MED OXYGEN / $64.80
MED MEDIA / EMSTAT ANNUAL MAINT / $650.00
MENARDS / STORM DRAIN CULVERT / $151.93
STORM DRAIN CULVERT / $31.04
METERING & TECHNOLOGY SOLUTION / WATER METERS / $2,908.87
NICK MOORE / NOVEMBER WAGES / $2,373.00
NORTHWAY WELL & PUMP CO. / WELL 2 INSPECTION / $3,000.00
OFFICE DEPOT / LIB SUPPLIES / $69.66
CITY HALL PAPER / $39.50
OLIN POST OFFICE / BILLING / $95.20
OLIN TELEPHONE COMPANY / SEWER PLANT / $19.50
CITY HALL / $58.30
LIBRARY / $33.60
PAUL MOELLER / NOVEMBER LIBRARY WAGES / $328.50
PETTY CASH LIBRARY / POSTAGE AND SUPPLIES / $54.44
PETTY CASH CITY HALL / POSTAGE SUPPLIES & LOSS / $44.51
QC ANALYTICAL SERVICES, LLC / WATER TESTING / $15.00
RIVER VALLEY COOPERATIVE / PARK LP TANK RENT / $42.75
SAMANTHA RUTTLEDGE / DEPOSIT REFUND / $200.00
SANDRY FIRE / FIRE GEAR & EQUIP TESTING / $2,329.52
SOPER PLUMBING & HEATING / CLEAN UP / $169.60
SUNDSTOP / FIRE FUEL / $145.24
MAINT FUEL / $126.00
WATER FUEL / $25.00
SEWER FUEL / $25.00
US CELLULAR / MAINT CELL PHONE / $57.77
VISA / APPRECIATION AWARD / $45.50
AMB IEMSA HOTEL X 3 / $762.68
BOOTS CHET / $64.99
WAPSI WASTE SERVICE, INC. / NOVEMBER PICK UP / $3,498.60
WELLMARK / HEALTH INS / $850.90
WENDLING QUARRIES, INC / LIME / $14.53
TOTAL BILLS FOR PAYMENT / $85,459.63
NOVEMBER 2016 RECEIPTS
DATE / TYPE / AMOUNT
11/1/2016 / L.O.S.T. / $4,294.19
11/1/2016 / AMB DONATION / $20.00
11/3/2016 / UTILITIES / $2,239.12
11/3/2016 / DEPOSIT / $200.00
11/7/2016 / UTILITIES / $2,750.55
11/7/2016 / ROCK / $143.98
11/8/2016 / UTILITIES / $2,018.59
11/8/2016 / AMB CD INTEREST / $64.65
11/9/2016 / AMB CD INTEREST / $20.04
11/14/2016 / UTILITIES / $3,320.76
11/14/2016 / MISC / $15.00
11/14/2016 / PROPERTY TAX / $9,734.43
11/14/2016 / L.O.S.T. / $3,352.60
11/17/2016 / UTILITIES / $1,389.47
11/16/2016 / STREET CONST / $7,786.76
11/17/2016 / AMB CALL / $189.48
11/18/2016 / UTILITIES / $1,708.62
11/18/2016 / DEPOSIT / $50.00
11/21/2016 / UTILITIES / $5,510.33
11/21/2016 / UTILITIES / $394.99
11/22/2016 / DEPOSIT / $50.00
11/23/2016 / UTILITIES / $1,187.62
11/23/2016 / DEPOSIT / $200.00
11/23/2016 / DEPOSIT / $200.00
11/23/2016 / PET TAGS / $10.00
11/28/2016 / UTILITIES / $1,819.67
11/28/2016 / DEPOSIT / $40.00
11/30/2016 / UTILITIES / $1,181.66
11/30/2016 / INTEREST / $11.23
TOTAL RECEIPTS / $49,903.74

6:05 pm, PUBLIC HEARING WAS CALLED TO ORDER FOR THE PURPOSE OF APPOINTMENT TO FILL VACANCY ON COUNCIL. Mayor McAtee shared she had spoken to Zach Borst to complete the remaining term and he agreed. No other comments or questions from the audience. 6:08 pm, PUBLIC HEARING WAS CLOSED.

Moved by Zimmerman, seconded by Dircks, to approve the mayor’s recommendation to appoint Zach Borst to Olin City Council to fill the vacancy left by Bruce McCormick with a term ending 1/2/2020. Roll call vote was taken with 3 ayes. Absent: Sauer.

Borst took the Oath of Office and was sworn in.

Discussion was held with no action taken for the following agenda items: Solar Options free analysis in process, Shop 2 roof and sidewalls, and the purchase of new jetter has been put on hold due to more shopping around and possibly more Cities participating.

Budget workshop was set for January 4, 2017 at 6:00pm. McPherson will get preliminary paperwork out to departments as well as council to preview prior to the workshop.

6:15 pm, PUBLIC HEARING WAS CALLED TO ORDER ON THE PROPOSED SALE OF 200 JACKSON ST TO FRIENDS OF OLIN’S EMERGENCY SERVICES. Discussion was held regarding selling the land to the group. This is separate from signing the 28E Agreement for the building project. FOES would like to see the City set aside the money that is paid for the property for Olin’s Emergency Services. With no other discussion or questions, the PUBLIC HEARING was closed at 6:22 pm.

Moved by Eganhouse, seconded by Zimmerman, to approve RESOLUTION 1201-16, “A RESOLUTION APPROVING THE SALE OF 200 JACKSON STREET TO FRIENDS OF OLIN’S EMERGENCY SERVICES.” ROLL CALL VOTE WAS TAKEN WITH FOUR AYES. ABSENT SAUER. MOTION CARRIED.

Discussion was held regarding purchasing a security camera for City Hall. Eganhouse will check into this further.

Discussion was held regarding having tobacco & nicotine free parks. Council would like to allow the Community Park Board to address this and come up with a recommendation for them.

6:30 pm PUBLIC HEARING WAS CALLED TO ORDER ON PROPOSED APPLICATION FOR OWNER OCCUPIED HOUSING REHABILITATION ASSISTANCE TO THE IOWA DEPARTMENT OF ECONOMIC DEVELOPMENT. Clerk McPherson read the following information:

Proposed Project Activities

Public Hearing

Olin Owner-Occupied Housing Rehabilitation Application

Monday, December 12th, 2016

1. How the need for the proposed activity or project was identified.

The City of Olin has determined that housing rehabilitation funding assistance would be greatly beneficial in implementing its goal of maintaining a safe, livable, and affordable housing stock within the city. The City's most recent Community Development and Housing Needs Assessment shows that the City places a great deal of emphasis on the area’s housing stock.

2. How the proposed activity or project will be funded and the source of the funds.

The owner-occupied housing rehabilitation project will be funded with $234,994 in federal funds and $12,000 in local matching funds.

3. The date the Housing Fund application will be submitted.

The application will be submitted by January 13th, 2017 at 4:30 pm to the Iowa Economic Development Authority.

4. Amount of federal funds to be requested.

The amount of federal funds to be requested is $234,994.

5. Estimated portion of federal funds that will benefit persons of low and moderate income.

One hundred percent of the funds will benefit households with incomes at or below 80 percent of the area's median income level.

6. Where the proposed activity or project will be.

A target area for this program has been selected. The target area can be seen on the map provided (available by handout). This area was selected based on the overall age and condition of homes in the area.

7. Plans to minimize displacement of persons and businesses as a result of funded activities

or projects.

Due to the lead hazard reduction activities required as a part of this program, money has been budgeted to assist homeowners who may be temporarily relocated from their homes as part of the project. The total amount budgeted for the overall program is $3,000, which includes a daily stipend, moving expenses, and storage of property. The amount will be allocated as necessary for each rehabilitation project.

8. Plans to assist persons actually displaced.

Those owner-occupants who are required to be temporarily relocated will be asked to find housing that is Lead Safe in which to be relocated until the rehabilitated home has passed clearance testing. The City will pay up to five days of relocation expenses and reimburse the rest of the funds once the full amount of days out of the project home is known. If the homeowner is to enter the home during a period of relocation activity, funds will not be awarded or reimbursed.

9. The nature of the proposed activity or project.

This project will provide for the rehabilitation of six owner-occupied homes, and the
voluntary relocation of these participants in the city’s target area. Home health and safety deficiencies will be eliminated, resulting in decent, safe, and affordable housing. Rehabilitation activities include, but are not limited to, electrical, plumbing, mechanical, siding, roofing, windows, and lead hazard reduction.

Eligible households must meet the State of Iowa's Housing Fund income guidelines. The home to be rehabilitated must be the occupant's principal residence and property insurance on the home is required.

Maximum federal dollars to be spent per home for rehabilitation costs is $24,999 plus $7,500 per house for lead hazard reduction. The federal funds utilized for rehabilitation will be secured by five-year forgivable loans.

With no further discussion or questions, the PUBLIC HEARING WAS CLOSED AT 6:38 pm.

Discussion was held regarding the City Council working with the Friends of Olin’s Emergency Services group to move forward with building project. Concerns were addressed that there must be some questions or concerns from Council due to not passing the approval of the 28E agreement. FOES would like to set up workshops to be with all Council members to go through all of the information and monetary commitments. A workshop is scheduled for January 9th, following the regularly scheduled City Council meeting.

Mayor McAtee shared her recommendation to appoint Kiel McCrea to the Economic Development Commission. Moved by Zimmerman, seconded by Borst, approving the mayor’s recommendation for Kiel to join Olin Economic Development. Vote was taken with four ayes. Absent: Sauer. Motion carried.

The November Sheriff’s report showed 34 calls. Sheriff Graver was not in attendance.

Department reports were reviewed.

John Slater shared the Rural Fire Board will be implementing some stricter guidelines regarding operating fire department equipment. Training and licensing qualifications will be added and enforced. The board hopes to see the City implement these guidelines as well.

Economic Development has submitted some suggested fixes to some of the traffic as excessive speeds on Maple Street from the Little Lion Learning Center all the way to the gravel. Moved by Borst, seconded by Zimmerman to install Stop signs on the corner of Oak Street and Maple Street on both sides to slow down eastern and western travelers. Vote was taken with four ayes. Absent Sauer. Motion carried.

Lief shared an inspection of the water plant was held by IDNR and went well. Recommendations will be coming soon .Moved by Zimmerman, seconded by Dircks, to sign up and send Nick to the Hands On Training in Waverley on February 22, 2017. Vote was taken with four ayes. Motion carried.

Delinquency reports were reviewed and updated.

Moved by Zimmerman, seconded by Dircks, adjourning at 7:52 pm. Vote was taken with four ayes. Absent: Sauer. Motion carried.

Jean A. McPherson, City Clerk