The Regular meeting of the Board of the WEST HAVEN HOUSING AUTHORITY was held on

August 3, 2017at Meadow Landing, 397 Meadowbrook Court, West Haven, CT 06516.

Chairwoman Paine called the meeting to order at 8:05 AM.

Present were: Chairwoman Paine, Vice Chairman O’Connor, Commissioner Nugent, and Commissioner Orio. Also in attendance were West Haven Housing Authority Executive Director John Counter, Attorney Kravetz Kravetzof Susman, Duffy & Segaloff, Douglas Ruickoldt, Bin (Tony) Wang, Eric Stokes, Jessie Fennell, Crystal Colon and Caitlin O’Brien.

Absent and Excused: Commissioner Mooney

  1. Approval of the Minutes

Chairwoman Paine called for a motion to move that the Board approve the minutes of theJune 27, 2017 Regular meeting. Commissioner O’Connor made the motion. Seconded by Commissioner Orio. All in favor. Motion carried unanimously.

  1. Committee Reports

Finance Committee:

Executive Director John P. Counter provided the Board with a summary of the finance report.Mr. Counter also informed the Board of the recent Section 8 Management Assessment Program (SEMAP) administered by HUD, which has designated the Housing Authorityas a “High Performer”. The WHHA was one of 15 Housing Authorities that received this rating. This rating measures newly leased units, HQS Inspections, Tenant Rent Discrepancies and Family Self-Sufficiency, all which scored favorablywith a total score of 97 out of 100. Mr. Counter recommended a Press Release to share the positive news to the community.

Human Resource Committee

Organizational Structure Committee

Development

Executive Session

Executive Director Report

Executive Director John P. Counter provided review and update on the public and leased housing indicators report that measure unit turnovers, and work order completions. All are well within the HUD standards.

Mr. Counter gave an introduction to two recent college graduates, Crystal Colon and Caitlin O’Brien, the Housing Authority’s interns currently working with the Resident Services Coordinator, helping with our elderly and disabled population. Crystal Colon and Caitlin O’Brien provided a scope of their work to the Board, which includes communication via face to face and through newsletters and event calendars that are designed and created internally. These publications provide critical information regarding health insurance benefits, meals, safety and important resources that are provided by the housing authority and events taking place at the the housing authority, as well as in the community to enhance the quality of living for our seniors and disabled. Additional services include creative art therapy and healthy lifestyle with activities such as chair exercises, games such as trivia and jeopardy, and art classes to promote social interaction. Activities are included in the newsletter and calendar of events provided to the residents in advance.

Mr. Counter informed the Board of the current 800K loan the HA is applying for, for major repairs. Mr. Counter will continue to keep the Board updated on the status of this loan. Mr. Counter also updated the Board of the city block grant loan for the Spring Heights and Morrissey Manor boilers and will continue to keep the Board updated on this. The Prime Bank refinance for the Spring Garden Condominiums is approved with lower interest rates and the refinance will lift the restriction of owing an additional 100k for each condominium sold.

  1. Legal Counsel
  1. Unfinished Business
  1. New Business
  1. Executive Session

The Board entered into executive session at 8:25 AM. The Board came out of executive session at 8:59AM

  1. Possible action on executive session issues

Chairwoman called for a motion to instruct the WHHA Executive Director to file a DBA through Susman, Duffy & Segaloff with the appropriate agencies to make clear we will be doing business as Savin Rock Communities. Commissioner O’Connor made the motion. Seconded by Commissioner Orio. All in favor. Motion carried unanimously.

  1. Adjourn meeting:

As there was no other business to come before the Board, Chairwoman Paine adjourned the meeting at 9:01AM

  1. Re-Open Meeting:

Chairwoman Paine called the meeting to order at 9:10 AM.

Attorney Karen Kravetz discussed the review of the Procurement files and process and noted a contract that must be renewed that expired under its terms, Antinozzi Associates, the housing authority’s architect. Chairwoman Paine called for a motion to move that the Board approve the amendment to the agreement with West Haven Housing Authority and Antinozzi Associates in accordance with the previously procured and negotiated contract approved by the Board. Commissioner O’Connor made the motion. Seconded by Commissioner Orio. All in favor. Motion carried unamisouly.

  1. Re-Open Meeting:

As there was no other business to come before the Board, Chairwoman Paine adjourned the meeting at 9:15AM

Attest:______

John P. Counter

Executive Director / Secretary

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