COMMISSIONER PROCEEDINGS DECEMBER 5, 2016

HUGHES COUNTY, SOUTH DAKOTA

Chairman Roger Inman called the Monday December 5, 2016 meeting of the Hughes County Board of Commissioners to order at 5:30 PM with members Jim Hardwick, Norm Weaver, and Bill M. Abernathy present. County Manager Kevin Hipple, Highway Superintendent Mike Meyer, Emergency Manager Rob Fines, States Attorney Wendy Kloeppner and Sheriff Mike Leidholt were also present. The meeting began with the Pledge of Allegiance.

AGENDA: Moved by Weaver and seconded by Abernathy to approve the agenda. All voted aye. Motion passed.

MINUTES: Moved by Abernathy and seconded by Hardwick to approve the minutes of the November 21, 2016 Commission. All voted aye. Motion passed.

PLANNING & ZONING – FINAL CONSIDERATION: Moved by Abernathy and seconded by Weaver to approve the plat of Williams Tract 1 a replat of Johnson Tract 1 and part of the NE of the NW Sec 23 112-79. All voted aye. Motion passed.

2016 HUGHES/STANLEY COUNTIES MULTI-HAZARD MITIGATION PLAN: Moved by Abernathy and seconded by Weaver to approve and authorize the chairman to sign the 2016 Hughes/Stanley Counties Multi-Hazard Mitigation Plan Resolution 2016-17. All voted aye. Motion passed.

EMERGENCY MANAGEMENT PERFORMANCE GRANT 2016: Moved by Abernathy and seconded by Hardwick to accept and authorize the chairman to sign the Amendment #2 for the additional 2016 SLA Grant for $5,010.81. All voted aye. Motion passed.

FIRE BOUNDARIES: Moved by Hardwick and seconded by Weaver to set fire department boundaries at 301st Ave and 315th Ave and approve transferring responsibility for DeGrey and Rousseau Townships from the Pierre Rural Fire to Blunt Rural Fire Dept. All voted aye. Motion passed.

PERSONNEL: States Attorney Kloeppner requested increasing her salary, hiring a new employee and to reclassify the Victim/Witness Assistant from Grade 15 to Grade 17. Moved by Hardwick and seconded by Abernathy to approve advertising for a new position for a Legal Administrative Assistant at Pay Grade 13. All voted aye. Motion passed. Moved by Weaver and seconded by Hardwick to approve increasing the States Attorney’s salary by $6,000 to $82,324 beginning January 2017. All voted aye. Motion passed. No action was taken on the request to reclassify the Victim/Witness Assistant position.

SANDER TRUCK BIDS: Bids were opened Wednesday, November 30, 2016 at 10:00 am. One bid was received for a sander truck from Eddie’s truck sales $100,271. Moved by Abernathy and seconded by Weaver to approve the purchase of a sander truck from Eddie’s Truck Sales for the Highway Department for $100,271.00 to be purchased in 2017. All voted aye. Motion passed.

ADVERTISE FOR SANDER TRUCK BODY AND SNOW EQUIPMENT: Moved by Weaver and seconded by Abernathy to approve advertising for bids for a sander truck body, the sander, a snow plow and wing plow. All voted aye. Motion passed.

BRIDGE IMPROVEMENT GRANT PROGRAM: Moved by Abernathy and seconded by Weaver to approve and authorize the chairman to sign the resolutions for engineering for Structure Number 33-268-101 a Four Span Steel Truss Bridge; structure replacement for Structure Number 33-340-016 a Three Span Precast Concrete Bridge; engineering for Structure Number 33-410-112 a two span precast Concrete Bridge Structure; replacement for Structure Number 33-440-012 a Two Span Precast Concrete Bridge. All voted aye. Motion passed.

SUPPLEMENTAL PUBLIC DEFENDER RESIGNATION: Moved by Weaver and seconded by Abernathy to accept the resignation as of Dec 31, 2016 for Robert Konrad, Public Defender. All voted aye. Motion passed.

COMMUNITY HEALTH AGREEMENT: Moved by Abernathy and seconded Hardwick to approve and authorize the Chairman to sign the Community Health Services agreement for Hughes County at a cost of $10,300 for 2017. All voted aye. Motion passed.

PERSONNEL: Moved by Hardwick and seconded by Abernathy to approve moving the Planning and Zoning Director from Pay Grade 17 to Pay Grade 18 and renaming the position Planning Director/Building Official, and add additional pay for Equalization Certification $5,000 annually. All voted aye. Motion passed.

STEP INCREASES: Moved by Hardwick and seconded Abernathy to approve the following step increases: October: Rubin Waggoner, Highway Maintenance Worker to Pay Grade 14 Step 3 $17.73 per hour .November: Charles William, Jail Correction Officer to Pay Grade 14 Step 3 $17.73 per hour; Curtis Nelson, Juvenile Services to Pay Grade 14 Step 6 $19.09 per hour; Daniel Traversie, Jail Correction Officer to Pay Grade 14 Step 7 $19.57 per hour; Rose Gravatt, Jail Correction Officer to Pay Grade 14 Step 3 $17.73 per hour; Annastacia Prince, Jail Correction Officer to Pay Grade 14 Step 2 $17.30 per hour. Timothy Gross, Jail Correction Officer Pay Grade 14 Step 2 $17.30 per hour.

December: Jesse Kiepke, Jail Correction Officer to Pay Grade 14 Step 7 $19.57 per hour; Robert Demery, Jail Correction Officer to Pay Grade 14 Step 5 $18.63 per hour. All voted aye. Motion passed.

END OF YEAR MEETING: The final meeting for 2016 will be held on Dec 30, 2016 at 8:00 am.

CLAIMS: Moved by Abernathy and seconded by Weaver to approve the following claims.

ANDERSON DENTAL 1091.00 INMATE DENTAL J.M. #55594, AT & T MOBILITY 1495.38 CELL PHONES & AIR CARDS, AUTOMATIC BUILDING CONTROLS 3139.00 INV 174413, 214613 SUPPLIES, AVERA ST MARYS HOSPITAL 2091.34 INMATE MEDICAL SYAU6710 A.E., BLUNT RURAL FIRE DEPT 6709.28 TAXES, CAPITOL OUTLAY, BUREAU OF ADMINISTRATION 114.11 DP710211 & MS707098, CAPITAL AREA REFUSE 532.50 GARBAGE ACCT 3077, CBM MANAGED SERVICES 10896.12 MEALS INV 24507, 09093, CENTURY BUSINESS PRODUCTS INC 1057.23 SUPPLIES, CENTURYLINK 219.30 PHONE, CHARGER, MARIAH 20.00 WITNESS, CITIBUSINESS CARD 1829.86 SUPPLIES, CNA SURETY 50.00 NOTARY BOND M. LEIDHOLT, CODEX CORP 1014.62 RFID WRIST BAND, COMM TECH INC 105.00 INV 11202 SERVICE, COMMUNICATIONS CENTER 164.53 INV 3570, 3588, CRANE, PATRICK 267.64 TRAVEL, DAKOTA SUPPLY GROUP 816.67 SUPPLIES, DEPARTMENT OF CORRECTIONS 870.92 C18D7247, DEPT OF REVENUE 35.00 BAC, DEPT OF REVENUE 196.00 WATER TESTS, EDDIES TRUCK CENTER 196.00 INV X202013700:01 CUTTING EDGE, ELECTION SYSTEMS & SOFTWARE 2076.24 INV 995427, 995422 ELECTION, FRIMAN OIL & GAS CO INC 148.08 INV 19022 LP GAS, FT PIERRE CITY 1632.00 EXPO INV 1620, HARROLD RURAL FIRE DEPT 8843.17 TAXES , CAPITAL OUTLAY, HIRTH, PATRICK 130.00 TRAVEL, INTOXIMETERS 1050.00 INV 549055 SUPPLIES, JC OFFICE SUPPLIES 129.60 SUPPLIES, JEROME BEVERAGE INC 33.33 REFUND, KCH LAW 142.31 MI - K.F., KELLER ELECTRIC 1310.00 INV 3802 SUPPLIES, KLEINSCHMIDT, TAYLOR 20.00 WITNESS, LAWSON PRODUCTS INC 259.35 SUPPLIES, LYONS, RAYMOND 160.00 TRAVEL, MATTHEW BENDER & CO 165.30 REFERENCE BOOK, MEDICAL WASTE TRANSPORT INC 113.63 INV 64236 DISPOSAL, MENARDS 20.78 ACCT 33210258, INV 31660, MICROFILM IMAGING SYSTEMS 2666.00 INV 70119 SERVICE, MIDCO 223.65 INTERNET, MIDWEST COOP 14461.90 FUEL INV 44385, MONTANA DAKOTA UTILITIES 765.44 UTILITIES, NITSCHKE, DARRICK 186.36 STEEL TOE BOOTS, NORTHWESTERN ENERGY 183.52 UTILITIES, OFFICE DEPOT 258.42 SUPPLIES, JESSICA PAULSEN 38.00 COURT REPORTING, PHEASANTLAND INDUSTRIES 59.52 INV 106069 CLOTHING, PIERRE CITY 1486.39 INSPECTOR & MED DIR, PIERRE CITY 1849.29 UTILITIES, PIERRE RURAL FIRE DEPT 14833.66 TAXES, CAPITOL OUTLAY, PRYNTCOMM 215.00 INV 495 PRINTING, ROBINS WATER CONDITIONING INC 10.00 WATER, STATE BAR OF SOUTH DAKOTA 725.00 INV 6241 SUBSCRIPTION, W W TIRE 64.40 ACCT 53843 SERVICE, WALMART COMMUNITY 15.00 SUPPLIES, WALMART COMMUNITY 404.67 SUPPLIES, WALMART COMMUNITY 52.36 SUPPLIES, WEGNER AUTO 145.19 INV 29170 SERVICE, MONA WEIGER 30.40 COURT REPORTING, YANKTON COUNTY 549.05 MI - X5, ZUERCHER TECHNOLOGIES 8383.64 INV 000370 SOFTWARE MAINT.

The following salaries and benefits were paid by department in the month of November 2016: Commissioners-21,454.26, Elections-646.11, Auditor-16,004.02, Treasurer-19,742.18, States Attorney-27,830.36, Govt Buildings-9,577.68, Equalization-9,396.23, Register of Deeds-9,709.44, Veterans Service-7,336.13, Sheriff-40,478.94, Jail-174,327.81, Coroner-568.09, Juvenile Services-48,833.33, Weed&Pest-$1,837.06, Road & Bridge-66,368.94, Emergency Management-10,915.57.Total payroll $465,026.15.

Auditor’s Account with the Treasurer November 30, 2016: Cash on hand-3,001.62, Checks in the Treasurer’s possession less than three days-45,872.38, Cash items-14.70, Demand deposits: BankWest-23,403.76, American State Bank-4,811,440.88, Bad Checks Outstanding-2,734.35, Investments-2,500,000.00. Total Cash Assets-$7,386,467.69.

Register of Deeds Fees Collected in November 2016: Recording Fees-7,374.00, Transfer Fees-9,502.00, Copy Fees-374.00, Credit Card Fees-115.00, Document Fees-0.00, and Vitals-2,870.00. Total $20,235.00.

Moved by Weaver and seconded by Abernathy to adjourn the meeting until Monday at 5:30 PM on December 19, 2016. All voted aye. Motion passed.

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ATTEST: Roger Inman, Chairman

Hughes County Commission

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Jane Naylor, Finance Officer

Hughes County, South Dakota

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