THE PARISH OF ST MARY THE VIRGIN & ST MARY MAGDALEN, TETBURY
TETBURY PAROCHIAL CHURCH COUNCIL MEETING
THURSDAY 14 MAY 2009 – 7.30PM
THE MUSIC ROOM – ST MARYS’ SCHOOL
The meeting opened with prayer from Revd. John Wright
Present: Revd. John Wright, Revd Judith Jack, Jane Jones (Minutes), Alan Bailey, Diana Challis, Ian Thomas, Sue Thomas, John Sharp, Richard Glanville, Alison Hesketh, Liz Harrison, Nikki Ind, Kevin Painter Peter Hodgson, Mike Van-Sloots
- Apologies: Janet Edwards, Keith Essam, Graham Kean
- Minutes of Meeting 16 March 2009 & 30 April 2009 (Meeting following APCM) –A proposal for amendment of the minutes of 16th March concerning the letter received from Mr Kenneth Tweedale was proposed by Alison Hesketh but not seconded therefore agreed as a true record and signed by Revd John Wright.
- Matters Arising:
- Youth Worker – An applicant visited Rev John Wright and Rev Judith Jack today and was
given a tour of the Church and town. This applicant would have to attend college in Bristol two days per fortnight but is unable to drive. He has gone away to think about the position and to
investigate further public transport to and from Bristol. Should a formal application be
received then the next step would be for the PCC to agree a package ie salary, housing.
It was pointed out that the CommunityChurch had recently appointed a Youth Worker and
perhaps we should be looking at working with the CommunityChurch. Nikki Ind will supply details of this person and Rev Wright will make enquiries.
- Churchyard mapping – Sue Thomas has a very basic map of listed tomb stones which can be
used. Sue is having discussions with Maths Department re students helping with this project
and will let us know the outcome. John Sharp has some software on a 60 day trial and will
arrange to meet with Sue to discuss how this can aid the mapping.
- Extension of burial ground at St Saviours – Nothing further to report. Kevin Painter will take
to Town Council to see if this can be moved forward.
- Letter from Mr Tweedale. Rev Wright read out the response sent by the PCC Secretary.
- Eucharistic Ministers – All approved
- Easter Hymns – Rev Wright had passed on his thoughts to Graham Kean regarding the hymns
used this year at the Music Meeting on Monday
- Correspondence
Letter received from the Police to advise that they had completed their investigations regarding the act of vandalism reported at the last meeting (door handles removed from main entrance door and thrown through the window). No one has been prosecuted.
Letter received from Mr Tweedale via email to Jane Jones PCC Sec – The letter was read out to the PCC by Rev Wright. Jane Jones to acknowledge Mr Tweedale’s request to be removed from the electoral roll. Mr Tweedale expressed that he did not require a response to his letter.
- Treasurer’s Report
Presented at the meeting by Ian Thomas and accepted. In summary the accounts are relatively stable and solid at the moment. But income is reducing and a stewardship review needs to take place fairly urgently. Ian explained the situation regarding the Charity status discussed previously. After full discussion it was agreed to proceed with the registration with the Charity Commission which Ian will complete online. Kevin Painter proposed that the PCC proceed with the registration with Mike Van-Sloots seconding – with all in favour. Further correspondence has been received from Mr Tweedale by the Independent Examiner and copied to the Treasurer and the Archdeacon regarding the accounts, the content of which could not be discussed as it was marked “private and confidential”.
Clarification was sought regarding a request from Mr Tweedale for a list with details of PCC members. Although this request had come form one person it was felt a decision needed to be made of the principles involved as other request could be received. Rev Wright reported that, having sought advice from the Diocesan Secretary , it had been suggested no personal contact details should be given out, without the express permission of each member on the list, but only a list of names with the Secretary details for contact with her.
- Church Vandalism – In view of the police report that no offender was found it was decided to delay any further action regarding vandalism until after the summer holidays. It was suggested that as it is a town wide problem it should be dealt with as such.
- Pew Sheets - Alison Hesketh has requested clarification on the space available in the pew sheets and also the deadline. Rev Wright explained that if there were a large number of items for inclusion on a certain week then, he would try and include all by reducing the text, otherwise some items maybe left out if not happening imminently. The deadline for the pew sheet is Thursday am – the first draft is sent to John on Wednesday evening but urgent additions can still be added on the Thursday morning. It was requested that if the office was closed a note would be put in the pew sheet and a laminated sign put up.
8. Vicars Items –
The PCC agreed to the addition of 9 applicants to the electoral roll: David Greenwood, F Crawford, M Florendine, Paul Tassell, Rowena Adam, Antony Nellis & Stephanie Gadal, Luke Newman & Toni Baldwin.
Church Mission Society – Jane to check who has agreed to act as point of contact.
Diocesan Framework – Pilot – Rev John Wright has been attending meeting at Gloucester of larger parishes regarding the setting up of a Communication Framework – a method of exploring our work in connection with buildings, worship, relationships etc. We had been asked to be one of ten parishes to pilot it. Sue Thomas agreed to review the first stage and will feedback.
Notice Board – New lettering now complete. Tetbury Joinery have quoted £900 to replace the notice board outside the main gates. Kevin Painter advised that the Dolphins Hall Committee were also souring a notice board and will obtain details of supplier.
School Governors: 4 governor’s term of office expires this year. Margo Smith and Jane Jones have agreed to stand for another 4 years. Marlene Ash and John Sharp will stand down. Rev Wright proposed Peter Knight (son-in-law to Mike Van-Sloots) and Richard Avis. All agreed.
Charity Collections: the following were agreed:
June – The Door – Mrs Stening will help with the display
July – Mission to Seafarers
August – Emmanuel (Port Elizabeth, South Africa) HIV / AIDS Project – Alison Hesketh
September - CMS
9. Reports from Committees
Composition of Committees: The Committee were agreed as follows:
Fabric: Alan Bailey, Diana Challis, John Sharp, Keith Essam, Ian Thomas, Sue Thomas, Graham Kean
Pastoral:Mike Van-Sloots, Richard Glanville (Chair), Liz Harrison, Janet Edwards, Peter Hodgson
Social:Jane Jones, Alison Hesketh, Nikki Ind, Kevin Painter
Stewardship: Ian Thomas, Alison Hesketh, Diana Challis, Janet Edwards
Social Committee minutes circulated – with a reminder that stall is being held at the Woolsack races.
Fabric Committee: has not met but Alan Bailey advised the PCC that a faculty has now been received for the flooring and has been displayed in church today. The plan of the floor tiles is held in the parish office should anyone wish to view. If no objections received then the work can still be carried out between the June and July weddings. A report on CD has been received regarding the windows. Peter Hodgson is printing off copies of the report for circulation, all PCC members to read please for agreement next meeting. Briefly there are four windows requiring work East Window costing £38k, North window £20,050, West window £7800 and South ambulatory east end window £2400.
10. Church Wardens Items
Alan shared with the group a questionnaire regarding Archdeacon’s Visitation. This has been completed and returned by the churchwardens and includes questions regarding church mission, buildings, signage, provision for young people. After discussion it was thought that Tetbury church could benefit with discreet signage especially on areas such as the altar and font with a brief explanation as to what they are and what they are used for. Diana Challis is looking at setting up a tourist group to address this. Any volunteers to report to Diana.
11.Future Dates of Meetings:
Thursday 9 July 2009
Thursday 17 September 2009
Thursday 26 November 2009
Thursday 14 January 2010
Thursday 18 March 2010
Thursday 22 April – APCM
Thursday 20 May 2010
12. Any Other Business:
Janet Edwards has asked if there could be a Church Diary maintained in the parish office. Rev Wright advised that there is a diary and that anyone planning an event should make sure that Lesley knows and will be included. Other local events should also be added for completeness.
John Wright would like to conduct a review of worship especially non Eucharistic. This item will be a full agenda item at the next meeting.
Reminder that there is still a vacancy for Deanery Synod (2 years) and PCC 1 year – if anyone has any ideas for filling these positions in the first instance approach the candidate or advise Rev Wright.
The Next meeting will be on the 9th July 2009 – 7.30 at St Mary’s School – Music Room.
Meeting Closed at 10pm with the Grace.